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hcma architecture + design

Proposal Specialist/Proposal Manager

Vancouver, BC, Canada

Pay: Salary Range: $65,000 - $100,000 annually
Job type: Full-time
Apply by: Mar 24, 2027
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who is design for? At hcma, we’re asking big questions about how we can help solve some of the world’s wicked challenges, through design. We create buildings, brands and shared experiences that connect people – all driven by a genuine spirit of curiosity and care.

We are interdisciplinary by intention. Architects, designers, researchers, strategists, and storytellers all working together to create the lasting change we want to see in our communities.

And that’s where (we hope!) you come in.

About the Role

Great proposals do more than respond to opportunities - they're about building relationships, telling meaningful stories, and helping shape the future of our communities through design.

We’re looking for an experienced proposal professional to join our Marketing team. Depending on the experience and leadership capabilities you bring, this role could be shaped at either the Proposal Specialist or Proposal Manager level.

In either role, you’ll bring strong hands-on proposal experience and play an important part in helping hcma pursue and win meaningful work. You’ll work closely with Principals, senior leaders and the Marketing team to develop compelling submissions that respond to client needs, tell meaningful stories and reflect the quality and impact of hcma’s work.

You’ll take an active role throughout the proposal process - from understanding RFP requirements and coordinating pursuit teams to shaping strategy, developing content and producing high-quality submissions.

For someone joining at the Manager level, the role will also include greater ownership of proposal strategy, process and the development of others. You’ll help evolve how we pursue opportunities across the firm, strengthen our systems and content, and provide leadership and mentorship to the proposal team.

Whether you’re an experienced proposal specialist ready for your next challenge or an established proposal leader looking to shape a growing practice, we’d love to hear from you.

What You’ll Do

Lead the proposal process from Go/No-Go decision through to submission, ensuring compliance with RFP requirements and strategic alignment
Coordinate multi-stakeholder proposal teams, including Principals, subject matter experts, and external sub-consultants, managing schedules, roles, and workflows
Interpret RFP requirements and guide the team to ensure clarity and consistency across the proposal team
Conduct research to inform win themes, positioning, and overall proposal strategy
Develop compelling proposal content, including firm storytelling, project sheets, and resumes
Design and produce polished proposal documents in Adobe InDesign, integrating visuals and narrative effectively
Support interview strategy and presentations for shortlisted pursuits
Maintain organized proposal files, content libraries, and tracking systems, while supporting continuous improvement of processes

At the Proposal Manager level, you’ll also:

Take greater ownership of proposal strategy across major and strategic pursuits
Partner with Principals and the Director of Marketing to shape pursuit strategy and facilitate Go/No-Go discussions
Provide oversight, coaching and quality assurance across proposals delivered by the team
Lead, mentor and support the development of proposal team members
Help evolve firm-wide proposal systems, workflows, templates and knowledge management practices
Identify opportunities to improve how we pursue work and build greater consistency and capability across the firm

What You’ll Bring

4+ years of experience in a proposal role, proposal management, business development, pursuit management, or marketing within architecture, engineering, construction, planning, or a related professional services industry.
Strong hands-on experience developing proposals from start to finish
Excellent writing, editing, storytelling and communication skills
Experience leading and developing high-performing teams.
Exceptional writing, editing, storytelling, and communication skills.
Strong proposal strategy skills with the ability to identify client needs, shape compelling narratives, and position teams for success.
Excellent organizational skills and the ability to manage multiple priorities and competing deadlines.
Confidence interpreting RFP requirements and translating them into clear, coordinated submission strategies
Experience improving systems, processes, templates, or knowledge management practices.
Strong collaboration and relationship-building skills, with the ability to work effectively alongside senior leaders and multidisciplinary teams.
Proficiency in Adobe InDesign and experience producing complex, high-quality documents
A collaborative, curious, and proactive mindset with a passion for continuous improvement.

Compensation and Benefits

Salary Range: $65,000 - $100,000 annually

Given we are exploring a range of experiences for this role, the range is intentionally broad to capture that.

In addition to a competitive salary, we offer:

Extended health and dental coverage
Transportation allowance
Professional development support
Paid vacation + firm holidays
A creative, collaborative and lively studio environment and culture
Office and firm-wide social events

Why Join Us?

At hcma, you'll be part of a collaborative, interdisciplinary team that's passionate about creating positive change through design. As Proposal Specialist or Manager, you'll have the opportunity to shape how we pursue meaningful work, mentor a growing team, and build the systems and strategies that support our long-term success.

If you're excited by the opportunity to lead a talented team and help shape the future of our pursuit strategy, we'd love to hear from you. Please send us your resume and cover letter about what you’re passionate about and why hcma feels like the right next step for you, to careers@hcma.ca. Candidates must be legally eligible to work in Canada. We’ll be in touch with those selected for an interview.

We are committed to fostering an inclusive and accessible recruitment process. If you require accommodations or support to apply, please contact careers@hcma.ca or call 604.732.6620, we’re happy to help.

Apply About employer

More about this job

Responsibilities

Lead proposal development from Go/No-Go decisions through submission, coordinating multidisciplinary teams, interpreting RFP requirements, researching opportunities, and creating persuasive content and polished documents. At the Manager level, shape pursuit strategy, coach team members, oversee proposal quality, and improve firm-wide proposal systems and processes.

Requirements

Requires at least four years of proposal, business development, pursuit management, or marketing experience in architecture, engineering, construction, planning, or related professional services, with hands-on experience developing proposals end to end. Candidates should bring strong writing and strategic skills, organizational and collaboration abilities, experience improving processes, and proficiency in Adobe InDesign; leadership and team-development experience are also sought.

Skills

Proposal Management
Proposal Writing
Proposal Strategy
RFP Interpretation
Business Development
Pursuit Management
Research
Storytelling
Writing And Editing
Team Coordination
Leadership And Mentorship
Project Scheduling
Adobe InDesign
Document Production
Knowledge Management
Process Improvement

Benefits

Extended Health And Dental Coverage
Transportation Allowance
Professional Development Support
Paid Vacation
Firm Holidays
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Proposals
Proposal Management
RFP
Go/No-Go Decisions
Pursuit Strategy
Business Development
Architecture
Engineering
Construction
Planning
Professional Services
Adobe InDesign
Document Production
Proposal Content
Project Sheets
Resumes
Interview Presentations
Win Themes
Client Needs
Content Libraries
Knowledge Management
Workflow Coordination
Quality Assurance
Team Mentorship
Process Improvement

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