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HDR

Commercial Management Coordinator

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
Posting language: English
Posted: Oct 8, 2026

Original job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

The Commercial Management Coordinator supports the delivery of the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk tracking, and document management. You’ll work closely with HDR’s Project Director & Project Management Lead, Commercial Manager, and Project Managers & Task Leads, coordinating information across HDR disciplines, subconsultants, partner organizations, and Client to help ensure commercial compliance, financial accuracy, and timely reporting in a fast‑paced P3, PDB, and DBB environment.

In the role of Commercial Management Coordinator, we'll count on you to perform the following responsibilities:

Monitor compliance with contract obligations (HDR and subconsultants), including deliverables, fee schedules, and change logs.
Assist with coordination and tracking of RFIs, submittals, and project documentation, ensuring compliance with HDR and client requirements.
Coordinate work of single or multidiscipline teams throughout the project's life cycle (from development and initiation to close-out), while under supervision of a Project Manager
Assist in preparing and administering subconsultant agreements aligned to HDR and agreement requirements.
Work closely with the Project Team to manage project budgets and update cost forecasts, ensuring alignment with approved scope, schedule, and commercial assumptions.
Manage and maintain Work Breakdown Structure, ensuring consistency across budgets, forecasts, deliverables, actuals, and approved changes.
Provide end‑to‑end change management support in accordance with the client‑established change control process, including coordinating required approvals, tracking change status, and ensuring changes are implemented in line with approved scope, budget, and commercial terms.
Ensure approved changes are fully integrated into budgets, forecasts, WBS codes, and financial systems to maintain accurate commercial control.
Assist with contract close out ensuring auditable, standards compliant documentation.
Apply established project controls processes and tools to maintain data quality and governance.
Assist in cost estimate development and review for changes and internal budgeting (inclusive of annual work plan developments).
Prepare recurring reports & dashboards for internal leadership and the client.
Circulate and maintain the Risk Register, consolidating input from design and integration teams.
Participate in Project Reviews; highlight cost & schedule risks with potential commercial exposure.
Track developing claim issues (scope gaps, repeated design revisions, third party impacts) and assist with evidence assembly for prevention or resolution.
Verify submission compliance with HDR protocols (i.e., QuickBase, Unifier, or client specified platforms).
Coordinate and maintain project documentation to ensure traceability and retention.
Assist with onboarding of team members on commercial workflows, change management, and controls tools.
Assist in document production and transmission for startup, execution, and close out phases.
Coordinate information flow among HDR, subconsultants, partners, and (as appropriate) the client.
Perform other duties as needed to support high quality, on time, and compliant delivery.
Travel: up to 10%25 travel may be required based on project needs

Preferred Qualifications

2–5 years of experience in multidisciplinary engineering design, construction, P3/AFP/PDB/DBB, project controls, or commercial management.
Strong decision‑making, organizational, analytical, and problem‑solving abilities.
Strong oral and written communication skills with the ability to coordinate and prioritize multiple long‑ and short‑term tasks.
Demonstrated commitment to quality, continuous improvement, and being an active contributor to HDR’s employee‑owned culture.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create polished documents, analyze data, develop presentations, and manage communications effectively.
An attitude and commitment to being an active participant of our employee-owned culture is a must.
Experience in Design-Bid-Build, Progressive Design-Build or P3/AFP environments (Ontario Line/Metrolinx experience considered an asset).
Familiarity with project controls tools (e.g., QuickBase, cost systems) and data visualization (e.g., Power BI).
Exposure to claims (preparation, defense, negotiation, prevention).
Experience supporting negotiation of Architectural and Engineering contracts or subconsultant agreements.
Low‑code automation (e.g., QuickBase) for change, risk, and invoice workflow tracking.

Required Qualifications

A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
Entry level positions are possible with a bachelor's degree in architecture, business, law or equivalent
Ability to work well in a high performing team structure in a fast-paced environment
Self-starter; good communication and people skills
Must be committed to quality and improvement and promoting HDR's values

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

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More about this job

Responsibilities

Coordinate commercial management, project controls, cost forecasts, schedules, risks, changes, and documentation for the Ontario Line Technical Advisory program. Support contract compliance, subconsultant agreements, reporting, claims prevention and resolution, and coordination among HDR teams, partners, subconsultants, and the client.

Requirements

Requires at least three years of experience in architecture or engineering, design-build, P3, project management, or project controls, though entry-level candidates with a relevant bachelor's degree may be considered. Candidates should have strong organizational, analytical, communication, and problem-solving skills, be effective in a fast-paced team environment, and demonstrate commitment to quality and continuous improvement.

Skills

Commercial Management
Contract Compliance
Project Controls
Cost Forecasting
Budget Management
Change Management
Risk Tracking
Schedule Support
Document Management
Cost Estimating
Claims Support
Reporting And Dashboards
Microsoft Office
QuickBase

Visa sponsorship

Not detected in the job text

Keywords

Ontario Line
Transportation
Technical Advisory
Commercial Management
Project Controls
P3
Progressive Design-Build
Design-Bid-Build
AFP
Contract Compliance
Subconsultant Agreements
Cost Controls
Cost Forecasting
Work Breakdown Structure
Change Control
Risk Register
Claims Management
Cost Estimating
Annual Work Plans
Schedule Management
Document Management
QuickBase
Unifier
Power BI
Microsoft Office
Financial Systems
Project Reviews
Client Reporting
Data Governance
Contract Closeout

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