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HDR

Senior Proposal Specialist

Kingston, ON, Canada

Pay: Temporary and part-time roles eligible for limited benefits.) The pay range for Canada: $95,000 - $145,000.
Job type: Full-time
Apply by: Dec 11, 2026
Experience: A minimum of 10 years relevant industry experience
Posting language: English
Posted: Sep 5, 2026

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Original job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Do you enjoy strategy, creativity, and the pursuit in generating winning proposals? Do you have the drive and passion to win work? If the answer is yes, then HDR is the place for you. HDR is seeking a Senior Proposal Specialist who is a highly motivated individual to work with our growing team. An important responsibility will be to support the marketing team and Market Sector Leads in producing winning, professional, and competitive proposals. A high level of attention to detail and an ability to meet deadlines are both important keys to success in this role. Key responsibilities are outlined below:

Primary Responsibilities

In the role of Senior Proposal Specialist, we'll count on you to:

Lead pursuit teams in creating and implementing effective win strategies (capture planning)
Lead the coordination of the planning, development, and production of proposals and submittals in accordance with submission requirements
In Coordination with pursuit team, attend meetings, document and distribute meeting minutes, establish proposal schedules, assignment matrices, compliance matrices, and proposal template
Lead proposal kick-off meeting
Coordinate the development of narrative, graphics, fees, and other necessary materials from both internal staff and sub-consultants as applicable.
Communicate with proposal participants to track tasks against the schedule
Monitor progress of the proposal process, with timely follow-up, to ensure internal proposal deadlines are being met
Support the development and implementation of client plans, including long-term strategies to capture market share, as assigned
Research project background and anticipated procurement timelines
Outline, write, format, and edit proposal content to make it coherent and in a united voice
Support efforts to monitor our submissions against proposal best practices and industry standards, while considering process improvement opportunities
Lead end-to-end process and proposal development for complex proposals, including document layout and print production
Support the development of benefit statements, project profiles and standard material (graphics, org charts, etc.) for use in proposals, qualification submittals, etc.
Maintain proposal content library using enterprise systems while adhering to information lifecycle governance
Facilitate debriefs to identify improvement opportunities and to measure overall competitiveness
Recognize and celebrate pursuit successes and milestones
Assist team in development and preparation of interview materials, including slide decks, leave-behinds, question and answer preparation, team rehearsals, and technology
Lead proposal quality efforts, review proposals and presentations, and participate in reviews as needed
Maintain a strong understanding of the market trends and drivers impacting our clients
Partner with the marketing communications team to prepare company-wide qualifications and marketing collateral materials in compliance with company writing and branding standards and in alignment with our strategic plan.

Required Qualifications

A minimum of 10 years relevant industry experience
Demonstrated "self-starter" with a history of completing projects with limited oversight
Deep knowledge of the A/E/C industry's standard approach to procurement of professional services
Demonstrated ability to motivate and inspire others
Maintain a professional or engineering registration or certificate or have related technical experience
Experience in sales and developing effective win strategies
Excellent written and verbal communication skills
Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Ability and desire to travel and engage with others in-person
Demonstrated experience in writing compelling content based on information from technical staff

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) The pay range for Canada: $95,000 - $145,000. Primary Location:Canada-Ontario-Ottawa Other Locations:Canada-British Columbia-Victoria, Canada-Ontario-Burlington, Canada-British Columbia-Vancouver, Canada-Ontario-Kingston, Canada-Ontario-Richmond Hill, Canada-Alberta-Calgary, Canada-Ontario-Toronto Industry:Marketing/Communications Schedule:Full-time Employee Status:Regular BusinessClass:Marketing and Admin Job Posting:Mar 16, 2026
At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

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More about this job

Responsibilities

The Senior Proposal Specialist will lead pursuit teams in developing winning strategies and coordinate the end-to-end production of competitive proposals. They are responsible for managing schedules, writing and editing content, and ensuring all submissions meet high quality and compliance standards.

Requirements

Candidates must have a minimum of 10 years of relevant industry experience, preferably within the A/E/C sector. A professional registration or technical certification is required, along with strong writing skills and a proven history of managing complex proposals.

Skills

Proposal development
Capture planning
Technical writing
Project management
Strategic planning
A/E/C industry knowledge
Marketing collateral
Team leadership
Communication skills
Microsoft Office
Proposal coordination
Quality assurance
Market research
Presentation preparation
Document layout

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability
Long-term disability
Life insurance
Employee assistance program
Paid time away
Parental leave
Paid holidays
Retirement savings plan
Employer match
Employee referral bonus
Tuition reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
Capture Planning
A/E/C Industry
Marketing
Technical Writing
Proposal Management
Win Strategy
Procurement
Submittals
Project Profiles
Compliance
Microsoft Office
Professional Registration
Engineering
Infrastructure
Market Sector Leads
Business Development
Document Production
Client Plans
Information Lifecycle Governance

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