Administrative Assistant
- NB, Canada
- Tinker, NB, Canada
$20,000 company paid life insurance policy · Full-time
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Job details
- Pay
- $20,000 company paid life insurance policy
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
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- Administrative Assistant
COMPANY OVERVIEW: Health Partners Management Group, Inc (HPMG) is a government contracting company in Poplar Bluff, Missouri. HPMG currently has a contract with the Federal Government. You would be a W-2 employee for HPMG and NOT a government employee.
SUMMARY: Serves as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspenses, creating briefing charts, and development/tabulation of spreadsheets.
EDUCATION: High school diploma and able to demonstrate their expertise through a combination of education and experience.
EXPERIENCE: At least 12 months of experience in program assistance/management support role.
Performance Outcomes
- Collects and obtains data from multiple sources; compiles data for review and interpretation.
- Analyzes data and provides reports. Evaluates data for trends, tracking short- and/or long-term tendencies. Provides statistical insight and review of this data for use by PMs in refining programs and developing conference agenda.
- Develops and distributes critiques and surveys soliciting feedback from customers, users, annual conference attendees and field offices.
- Assists working groups in planning and preparation of projects. Provides technical assistance with computer programs, data collection and compilation, and presentation methods.
- Composes, proofreads, and edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.
- Composes, proofreads, edits and tracks complicated reports that may be in multiple computer software formats. Works with the PMs to determine format, content, charts, and supporting documentation required to meet higher headquarters or other DoD requirements.
- Establishes, monitors, and manages suspense dates and brings to PM’s attention any conflicts in schedule.
- Contact for the program office, field unit and the PMs, responsible for the receipt, control, logging, safekeeping, and necessary action on program related sensitive materials.
- Implements programs awareness, develops marketing for diverse groups, trains and educates staff and beneficiaries, identifies and collects insurance information, works in conjunction with Staff Judge Advocate (JA) to file and reconcile claims, develops monitoring progress tools/reports, closely interacts with government supervisor, maintains DMRHSi, ATAAPS, ETMS, Third Party Collection Program (TPC) Medical Services Account Office (MSA), Medical Affirmative Claims (MAC) and TPOCS programs and databases and reports to MTF Leadership.
- Thoroughly interprets and applies guidelines for MSA, TPC, MAC, TPOCS programs for all functional requirements and notifies government supervisor of issues, problems, and guidelines changes.
- Educates and documents medical group personnel and staff members annually regarding the TPC Program in accordance with DHA-PM 6015.01, Military Medical Treatment Facility Uniform Business Operations.
- Works with Air Force Materiel Commander (AFMC), Air Staff, JA, and/or associated contractors to ensure compliance of all programs under UBO.
- Inputs, reviews and analyzes all MTF personnel Data in DMRSi and ATAAPS for accuracy and compliance.
- Assists government personnel with Data Quality (DQ) functions.
- Maintains and updates the program continuity books on an annual basis.
- Develops and maintains positive working relationships with co-workers and customers by being timely and maintaining a pleasant positive attitude. Participates actively in accomplishing organizational/flight goals doing one’s own share willingly. Acknowledges and works through conflict in a productive way; shares concerns and differing opinions in a constructive, positive way.
- Perform miscellaneous administrative duties to include, but are not limited to: Resource Management In and Out processing of all Medical Staff members, Safety Monitor, Assisting the Training Manager, creating and maintaining Appointment Letters in accordance to the Tongue and Quill, SharePoint, maintenance of DD577’s, Records Management, Government Travel Card program support, Supply Clerk, Mail, DDPE Equipment Clerk, and/or any other administrative duties as requested by the government supervisor.
- Paid time off
- Sick time
- Twelve (12) paid holidays
- $20,000 company paid life insurance policy
- Medical insurance (employee only coverage)
- Dental, vision and voluntary life insurance (optional)
- Retirement plan
- Critical illness and accident policies (provided through section 125 tax credits for qualifying employees)
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More about this job
Responsibilities
Collect, analyze, and report program data; prepare presentations, spreadsheets, surveys, and complex documents while coordinating deadlines and sensitive materials. Support healthcare program operations, compliance, staff education, records, personnel data, claims, and a range of administrative functions for the government program office.
Requirements
Requires a high school diploma and at least 12 months of experience in a program assistance or management support role. Candidates should demonstrate relevant expertise through education and experience and be able to perform clerical, data, document, and administrative support duties.
Skills
- Data Collection and Analysis
- Report Writing
- Spreadsheet Development
- Presentation Development
- Word Processing
- Email Correspondence
- Document Editing and Proofreading
- Suspense and Deadline Management
- Records Management
- Program Administration
- Database Management
- Data Quality Assurance
- Claims Reconciliation
- Staff Training
- Customer Relations
- Microsoft SharePoint
Benefits
- Paid Time Off
- Sick Time
- 12 Paid Holidays
- $20,000 Company-Paid Life Insurance
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Voluntary Life Insurance
- Retirement Plan
- Critical Illness Insurance
- Accident Insurance
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Government & Public Sector
- Data & Analytics
Keywords
- Program Assistance
- Management Support
- Data Collection
- Data Analysis
- Statistical Reporting
- Spreadsheets
- Briefing Charts
- Word Processing
- Email Correspondence
- Surveys
- Customer Feedback
- Document Proofreading
- Suspense Management
- Sensitive Materials
- Medical Services Account Office (MSA)
- Medical Affirmative Claims (MAC)
- TPOCS
- DMRSi
- ATAAPS
- ETMS
- Data Quality
- DHA-PM 6015.01
- SharePoint
- DD577
- Records Management
- Government Travel Card
- Tongue and Quill
- Healthcare Administration