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Added 24 mins ago
TH
DC OPS PLANNING MANAGER
The Home Depot Canada
Vaughan, ON
- Full-time
…projects? If you’re also naturally curious and eager to keep learning, consider starting or growing your career with us at The Home…
Added 53 mins ago
J
Senior Talent Acquisition Advisor
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Canada
- Full-time
…creativity, and judgment will directly influence workforce development and long-term…
Added 55 mins ago
Nurse 2 - Rapid Response Nurse
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Winnipeg, MB
Under the general supervision of the Manager, Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Rapid Response Nurse will support…
Added 1 hour ago
S
Site Supervisor S2 Up to 8 FTE, Core Laboratory - Pemberton Health Centre and Whistler Health Centre Laboratories
Sanya’k̓ula
Whistler, BC
- Full-time
…maintaining and updating own knowledge of clinical and professional development in collaboration with operations manager. Develops goal plan and reviews progress to ensure goals are…
Added 1 hour ago
LC
Quality Control Technician (Microbiology)
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- Full-time
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Added 1 hour ago
PC
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- Full-time
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Added 1 hour ago
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HR Generalist (14 Month Contract)
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- $75,000 to $85,000 CAD / year
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Support learning and development initiatives and track training compliance.
Added 1 hour ago
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Application & Integration Technical Analyst
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- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 1 hour ago
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Added 1 hour ago
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Specialist, Procurement
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- Full-time
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Added 1 hour ago
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Actuarial Specialist
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…members. The Actuarial Specialist reports to the Actuarial Manager and works in conjunction with less experienced…
Added 1 hour ago
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Account Manager
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Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
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Added 1 hour ago
Retail Store Manager
Fire & Flower Inc.
Brantford, ON
Access to internal learning & development programs
Added 1 hour ago
D
Account Manager, Vancouver and the Sea to Sky Regions, British Columbia
Delegat
Vancouver, BC
- Full-time
We’re seeking a talented Account Manager to join our team in British Columbia. Based in Vancouver, the territory services Vancouver and the Sea to Sky regions. Reporting to the Division…
Added 2 hours ago
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Tremplin Program Coordinator
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Montreal, QC
- Full-time
The Tremplin Consortium supports the career and professional development (CPD) and career preparedness of biomedical graduate trainees and postdoctoral fellows across affiliated research…
Added 2 hours ago
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Project Admin (6 month contact)
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- Full-time
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Added 2 hours ago
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Construction Manager I
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Calgary, AB
- Full-time
…culture built on collaboration, safety, quality, and continuous development. Join AFL and build your career while helping create a more connected…
Added 2 hours ago
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Temporary Assistant Store Manager I-1
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Added 2 hours ago
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Manager - Energy Practice
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- Full-time
…that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a…
Added 2 hours ago
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Regional Hub Manager
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- Full-time
OCWA is seeking a proven, results-oriented manager to provide strategic leadership and overall management for OCWA operations to ensure the delivery of safe, reliable, cost effective,…
Added 2 hours ago
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Manager - Stress Testing Data, Controls and Analytics
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Added 2 hours ago
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Team Supervisor, Credit and Collections
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The Team Supervisor assesses higher-risk and complex accounts and recommends appropriate action to the Manager, Credit and Accounts Receivable to minimize NAV CANADA’s exposure to financial…
Added 2 hours ago
NC
Manager, Talent Acquisition Programs & Insights
NAV CANADA
Ottawa, ON
- Full-time
NAV CANADA is seeking a Manager, Talent Acquisition Programs & Insights to lead a team responsible for the Talent Acquisition programs, partnerships, analytics, and initiatives that help us…
Added 2 hours ago
NP
Sr. Manager of Workforce Development
NExT Philadelphia - Urban League of Philadelphia Young Professionals
NB · Chiasson Office, NB
- Full-time
The Senior Manager of Workforce Development is responsible for the coordination, implementation, and operational oversight of workforce development, training and adult programming. This…
Added 2 hours ago
Administrative Secretary
Health Sciences North
Sudbury, ON
…Laboratory while providing efficient administrative support to the Manager and Simulation team. Coordinate daily operations, scheduling, and event logistics in close collaboration with the…

Health Sciences North

Administrative Secretary

Sudbury, ON, P3E 5J1, Canada

$31.35 - $36.89 / hour

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Job details

Pay: $31.35 - $36.89 / hour
Apply by: Oct 29, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Competition #	10963
Job Title	Administrative Secretary
Department	Simulation Laboratory
Status	Permanent
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	No
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$31.35 - $36.89 / hour
Application Closing Date	October 28, 2026

KEY FUNCTION:

Serve as the primary point of contact for the Simulation Laboratory while providing efficient administrative support to the Manager and Simulation team. Coordinate daily operations, scheduling, and event logistics in close collaboration with the team to ensure a seamless, solution-oriented learning environment for all faculty, learners, and partners.

REPORTING:

Under the general direction of the Manager, Simulation Laboratory.

DUTIES:

Act as the primary point of contact for internal and external clients; answer telephone and electronic inquiries, greet and assist visitors, and conduct select facility tours.
Manage the Simulation Lab inbox and event scheduler with a solution-oriented approach; coordinate activity bookings, confirm requests, and communicate with event faculty to prepare for events.
Ensure the Simulation Lab is in a continuous state of readiness for scheduled events; track inventory, organize, and restock simulation equipment, supplies, and consumables; organize daily operational data (i.e., events, loans, staff availability), and update the huddle board daily.
Track all Simulation Lab activities using existing Excel tracking tools, bringing forward operational issues and actively seeking ways to improve administrative workflows.
Provide operational support to simulation technicians and other Simulation Lab team members to facilitate the preparation, coordination, and delivery of simulation-based educational activities; assist with preparing learning spaces, directing learners/visitors, organizing equipment, supporting room turnover, and conducting cart checks during busy periods.
Initiate purchase requisitions and oversee supply ordering for Simulation Lab consumables, stationery, medical supplies, simulation equipment, medical gases, linen, and specialty items; manage credit card reconciliations.
Develop and publish the Simulation Lab quarterly newsletter, update the internal webpage, and refresh bulletin boards.
Coordinate departmental health and safety activities, participate in required training, and perform/support routine environmental checks (e.g., eyewash station testing, fridge temperature logs, and monthly physical inspections).
Coordinate meetings and special events, book rooms, prepare agendas, record accurate minutes and ensure appropriate follow-up of assigned action items.
Set up and maintain manual and computerized filing systems, act as gatekeeper for master documents, maintain committee contact lists, and manage flow of mail and internal communications.
Conduct secondary research, compile data for monthly/annual statistical reporting, and update metrics.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a one (1) year Diploma in Office or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative, operational, or customer-facing coordination role within the last five (5) years, preferably in a healthcare or academic environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated ability to establish and maintain welcoming, positive, and collaborative relationships with all internal and external clients.
Demonstrated solution-oriented mindset; ability to approach user requests with an emphasis on creating opportunities and enabling success.
Demonstrated proficiency in taking and transcribing accurate meeting minutes.
Demonstrated knowledge of Medical Terminology.
Demonstrated excellent judgment, problem-solving skills, and proven analytical ability.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers, learners and patients.

PERSONAL SUITABILITY:

Demonstrated ability to balance independent administrative responsibilities with team-based operational support; ability to collaborate effectively during periods of increased workload.
Demonstrated willingness to adapt to new administrative platforms.
Demonstrated ability to perform with minimal supervision and prioritize duties effectively.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

The Administrative Secretary serves as the primary point of contact for the Simulation Laboratory, managing daily operations, scheduling, and event logistics. They provide comprehensive administrative support, including inventory tracking, data reporting, and facilitating simulation-based educational activities.

Requirements

Candidates must possess at least a one-year diploma in Office or Business Administration and a minimum of three years of relevant administrative or coordination experience. Proficiency in Microsoft Office, medical terminology, and a valid health and safety training certificate are required.

Skills

Administrative support
Scheduling
Event logistics
Inventory management
Medical terminology
Data entry
Meeting minutes
Microsoft Office
Customer service
Problem-solving
Quality improvement
Purchase requisitions
Communication
Time management
Record keeping

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Simulation Laboratory
Office Administration
Business Administration
Scheduling
Event Coordination
Inventory Management
Medical Terminology
Microsoft Office
Excel
Data Reporting
Health and Safety
Quality Improvement
Purchase Requisitions
Customer Service
Facility Tours
Communication
Record Keeping
Healthcare
Academic Environment

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