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Added 12 mins ago
Lead Software Engineer - EA SPORTS™ NHL
Electronic Arts
Vancouver, BC
As a Lead Software Engineer, you will be at the core of the game creation process. You will lead the architectural design and implementation of technology across multiple platforms,…
Added 26 mins ago
AC
Senior Manager, Private Enterprise
ACCA Careers
Calgary, AB
- Full-time
Lead client facing engagement teams to complete complex audit, review and compliance tax engagements, as well as budgeting, internal controls and financial/accounting transactions
Added 26 mins ago
AC
Manager, International Corporate Tax
ACCA Careers
Mississauga, ON
- Full-time
Working knowledge of transfer pricing tax concepts and tax efficiencies of cross-border flows
Added 26 mins ago
AC
Manager, Tax
ACCA Careers
Waterloo, ON
- Full-time
Lead multiple client facing engagement teams responsible for the completion of tax engagements
Added 26 mins ago
AC
Senior Analyst, Transfer Pricing
ACCA Careers
Toronto, ON
- Full-time
Lead engagement teams, developing effective relationships with clients while coaching and mentoring junior team members
Added 26 mins ago
GC
Lead Producer - Assassin's Creed
Game Companies
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
As a Lead Producer at Ubisoft Quebec City, you will oversee the development and delivery of a complete game within the studio’s schedule, budget, quality expectations, and constraints. You…
Added 26 mins ago
AC
Manager, Assurance & Accounting
ACCA Careers
Prince George, BC
- Full-time
Lead client facing engagement teams to complete compilations, tax, budgeting, internal controls and financial/accounting transactions
Added 26 mins ago
JP
Senior Specialist, Microbiology & Environmental Monitoring
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead or support Environmental Monitoring-related deviations, excursions, and investigations, including root cause analyses and risk assessments.
Added 26 mins ago
CB
Senior Merchandiser
Centric Brands
SK
- Full-time
Ensure satisfactory execution of all POs placed for the business stream to meet all commercial KPIs: OTD, lead time, etc.
Added 26 mins ago
JP
Supervisor, Microbiology
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead the day-to-day operations of the microbiology laboratory and support the development of a high-performing team.
Added 26 mins ago
JP
Senior Manager, Environmental Monitoring & Microbiology
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead or support EM‑related deviations, excursions, and investigations, including root cause analysis and risk assessments.
Added 26 mins ago
JP
Maintenance Technical Specialist, Equipment and Documentation
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead the review, update, and implementation of Detailed Maintenance Procedures (DMPs).
Added 26 mins ago
JP
Specialist, Sourcing, R&D and New Product Introduction
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead continuous improvement initiatives with suppliers.
Added 26 mins ago
JP
Validation Specialist
Jubilant Pharma Limited
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Lead annual performance qualification activities for sterilization and depyrogenation equipment, including protocol development, execution, and reporting.
Added 26 mins ago
K
Sea Logistics Customer Care Specialist
Kuehne+Nagel
Mississauga, ON
- Full-time
Lead and evaluate operational financial performance, medium- and long-term objectives, and risk-reduction initiatives.
Added 26 mins ago
TI
RPA & Power Platform with BSA
Themesoft Inc.
Toronto, ON
- Contract
Lead requirements gathering, analysis, documentation, validation, and traceability across design, development, testing, and deployment.
Added 26 mins ago
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Sea Logistics Customer Care Specialist
Kuehne+Nagel
Winnipeg, MB
- Full-time
Lead and evaluate operational financial performance, medium- and long-term objectives, and risk-reduction initiatives.
Added 41 mins ago
AC
Manager, Tax
ACCA Careers
Hanover, ON
- Full-time
Lead and review of multiple client facing engagement teams responsible for the completion of tax consulting engagements such as s.85 rollovers, purifications, amalgamations, qualified farm…
Added 41 mins ago
AC
Manager, Assurance and Accounting
ACCA Careers
Wiarton, ON
- Full-time
Lead client facing engagement teams to complete compliance tax engagements, budgeting, internal controls and financial/accounting transactions
Added 41 mins ago
AC
Senior Manager, Tax
ACCA Careers
Hanover, ON
- Full-time
Lead and review of multiple client facing engagement teams responsible for the completion of tax consulting engagements such as s.85 rollovers, purifications, amalgamations, qualified farm…
Added 57 mins ago
HT
Buyer (Contract)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 57 mins ago
F
Business Development Representative
Fiscal.ai
Remote, Canada
- $60,000 to $80,000 CAD / year
- Full-time
- Remote
Location: Toronto, Canada (3+ days per week in office)
Added 1 hour ago
M
Senior / Staff Product Manager - IoT Connected Devices
Motive
Vancouver, BC
- Full-time
…reliability and performance of the devices already deployed, and lead the product side of our device partnerships that extend where and how assets can be…
Added 1 hour ago
AF
Account Manager Foodservice - Alberta & Prairies
Arla Foods
Richmond, BC
- Full-time
…customer plans. You demonstrate Arla's Our Character behaviours - Lead, Sense, and Create - by taking initiative and accountability, understanding customer needs, adapting to change, acting…
Added 1 hour ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…

Health Sciences North

Administrative Secretary

Sudbury, ON, P3E 5J1, Canada

$31.35 - $36.89 / hour

Apply on careers.hsnsudbury.ca About employer

Applications open in a new tab.

Job details

Pay: $31.35 - $36.89 / hour
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11061
Job Title	Administrative Secretary
Department	Communications, Brand and Public Affairs
Status	Permanent
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Yes
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$31.35 - $36.89 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team, while ensuring the day-to-day operations are managed, coordinated, and performed.

REPORTING:

Under the general direction of the Strategic Internal Communications Lead, Communications, Brand and Public Affairs.

DUTIES:

Prepare and organize a variety of documents and correspondence in an accurate and professional format.
Coordinate meetings, prepare agendas, ensure appropriate follow-up, book meeting rooms, and coordinate catering requirements.
Answer telephone and electronic enquires and relay telephone calls and messages.
Conduct research, compile data for monthly/annual statistical reporting to the Ministry of Health and Long Term Care (MoHLTC), and update metrics.
Set-up and maintain manual and computerized information filing systems.
Schedule and confirm appointments and meetings.
Open and distribute incoming regular and electronic mail and other material, and coordinate the flow of information internally and with other departments and organizations.
Arrange travel schedules and make reservations as required.
Determine and establish office procedures, order office supplies, and maintain inventory.
Manage and submit payroll data for Regional Translation Office and Communications, Brand and Public Affairs Team.
Assist with processing monthly credit card statements and purchase orders.
Act as the gatekeeper for all master documents, and update training manuals and materials as required.
Educate and endorse the role of the Regional Translation Office at HSN.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a one (1) year Diploma in office or business administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working as an Administrative Secretary within the last five (5) years, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated typing speed of 50 words per minute.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated knowledge of Medical Terminology.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of quality improvement for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, SharePoint, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Ability to use tact and discretion in dealing with health care providers and patients.
Demonstrated ability to work effectively as a member of an interdisciplinary team.
Demonstrated ability to perform with minimal supervision; to prioritize duties.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply on careers.hsnsudbury.ca About employer

More about this job

Responsibilities

Provide efficient administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team. Manage daily operations, coordinate meetings, maintain records, and prepare statistical reports for the Ministry of Health.

Requirements

Requires a minimum one-year diploma in office or business administration and at least three years of administrative experience, preferably in healthcare. Candidates must demonstrate proficiency in Microsoft Office, medical terminology, and possess a valid health and safety training certificate.

Skills

Administrative support
Transcription
Data entry
Statistical reporting
Microsoft Office
Medical terminology
Scheduling
Record keeping
Communication
Time management
Process improvement
Payroll processing
Inventory management
Research
Confidentiality
Interdisciplinary collaboration

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Communications
Public Affairs
Health Sciences North
Ministry of Health
Microsoft Word
Microsoft Excel
SharePoint
PowerPoint
Outlook
Medical Terminology
Payroll
Quality Improvement
Health and Safety
Data Management
Statistical Reporting
Office Administration
Scheduling
Record Management
Interdisciplinary Team

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Work requirements

Jobs in Canada