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Added 8 mins ago
O
Lead Technical Support Specialist (SAP-ABAP)
OpenText
Waterloo, ON
- Full-time
Added 8 mins ago
Z
Spécialiste Improvest / Improvest Specialist
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Added 8 mins ago
KR
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- Contract
Monitor automation jobs, identify failures, and implement corrective actions.
Added 8 mins ago
RH
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- $60,000 to $65,000 CAD / year
- Full-time
Monitor office supplies, process orders, and assist with invoices, purchase orders, and expense reports.
Added 8 mins ago
C
Project Coordinator
CIMA+
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- $92,800 to $127,600 CAD / year
- Full-time
Plan and monitor complex project activities to ensure alignment with defined benefits, resource allocation, and project milestones
Added 8 mins ago
A
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- Full-time
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Added 8 mins ago
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Gestionnaire, Excellence mondiale des processus d’affaires/ Manager Global Business Process Excellence
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- Full-time
Added 8 mins ago
W
Senior Property Accountant
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Toronto, ON
- $85,000 to $100,000 CAD / year
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Prepare property-level cash flow reporting and monitor cash receipts and disbursements.
Added 8 mins ago
TR
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- Full-time
Monitor system performance, including CPU, memory, and disk input/output.
Added 8 mins ago
Security / Floor Host
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Added 8 mins ago
B
Regional Health, Safety, Environment & Quality Manager
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- $90,000 to $110,000 CAD / year
- Full-time
Monitor and report on HSEQ performance, risks, trends and improvement priorities.
Added 8 mins ago
Registered Nurse - GAU-A
CAMH
Toronto, ON
…assessments, including mental status, physical and behavioural; monitor client responses to pharmacological and other interventions and to effectively communicate with team members. You…
Added 8 mins ago
Registered Nurse - GAU-B
CAMH
Toronto, ON
…assessments, including mental status, physical and behavioural; monitor client responses to pharmacological and other interventions and to effectively communicate with team members. You…
Added 8 mins ago
FG
Buyer
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- Full-time
Monitor inventory fill rates against established targets and balance product availability with branch storage capacity.
Added 8 mins ago
Relief Justice Worker
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…client's reintegration. Included in the role is ensuring that we monitor the safety and security of our properties and assisting with administrative…
Added 8 mins ago
M
Asset Integrity Electrical Engineer
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Esterhazy, SK · CA - Esterhazy, SK
- Full-time
0+2 years of related experience required
Added 23 mins ago
MU
Stewardship Officer
McGill University
ON
- Full-time
Utilize stewardship IT systems (CRM) to document planned stewardship activities, track their completion, and monitor performance of stewardship KPIs.
Added 23 mins ago
ST
Nursing Supervisor
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- Full-time
Monitor emerging best practices in addiction medicine, mental health, supportive housing and community health
Added 38 mins ago
JR
FEED MILL PRODUCTION SUPERVISOR
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Monitor key performance indicators including production volumes, downtime, inventory variances, feed quality, and operating costs.
Added 38 mins ago
TL
Project Coordinator
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- Full-time
Monitor released and on-hold orders, follow up consistently, and work with vendors and customers to support required delivery schedules. Identify potential delays or risks early and…
Added 38 mins ago
Process Operator - Montreal
Flintgroup
Montreal, QC
Charge raw materials, process batches, monitor production, and record process data.
Added 53 mins ago
RM
Manager, Housing Services (2 Positions)
Regional Municipality of Peel
Brampton, ON
- Other
Added 53 mins ago
GT
Territory Manager (Markham, Newmarket, Scarborough)
Groupe Touchette
Concord, ON
- Full-time
Monitor the progress of the accounts performance at the local and regional level
Added 53 mins ago
MO
Manager, Community Housing & Tenant Services
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
Implement and monitor approved policies, procedures, service standards, and operational practices related to community housing programs and tenant services, ensuring compliance with…
Added 1 hour ago
BK
restaurant assistant manager
Burger King®
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- Full-time

Health Sciences North

Administrative Secretary

Sudbury, ON, P3E 5J1, Canada

$31.35 - $36.89 / hour

Apply on careers.hsnsudbury.ca About employer

Applications open in a new tab.

Job details

Pay: $31.35 - $36.89 / hour
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11061
Job Title	Administrative Secretary
Department	Communications, Brand and Public Affairs
Status	Permanent
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Yes
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$31.35 - $36.89 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team, while ensuring the day-to-day operations are managed, coordinated, and performed.

REPORTING:

Under the general direction of the Strategic Internal Communications Lead, Communications, Brand and Public Affairs.

DUTIES:

Prepare and organize a variety of documents and correspondence in an accurate and professional format.
Coordinate meetings, prepare agendas, ensure appropriate follow-up, book meeting rooms, and coordinate catering requirements.
Answer telephone and electronic enquires and relay telephone calls and messages.
Conduct research, compile data for monthly/annual statistical reporting to the Ministry of Health and Long Term Care (MoHLTC), and update metrics.
Set-up and maintain manual and computerized information filing systems.
Schedule and confirm appointments and meetings.
Open and distribute incoming regular and electronic mail and other material, and coordinate the flow of information internally and with other departments and organizations.
Arrange travel schedules and make reservations as required.
Determine and establish office procedures, order office supplies, and maintain inventory.
Manage and submit payroll data for Regional Translation Office and Communications, Brand and Public Affairs Team.
Assist with processing monthly credit card statements and purchase orders.
Act as the gatekeeper for all master documents, and update training manuals and materials as required.
Educate and endorse the role of the Regional Translation Office at HSN.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a one (1) year Diploma in office or business administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working as an Administrative Secretary within the last five (5) years, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated typing speed of 50 words per minute.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated knowledge of Medical Terminology.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of quality improvement for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, SharePoint, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Ability to use tact and discretion in dealing with health care providers and patients.
Demonstrated ability to work effectively as a member of an interdisciplinary team.
Demonstrated ability to perform with minimal supervision; to prioritize duties.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply on careers.hsnsudbury.ca About employer

More about this job

Responsibilities

Provide efficient administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team. Manage daily operations, coordinate meetings, maintain records, and prepare statistical reports for the Ministry of Health.

Requirements

Requires a minimum one-year diploma in office or business administration and at least three years of administrative experience, preferably in healthcare. Candidates must demonstrate proficiency in Microsoft Office, medical terminology, and possess a valid health and safety training certificate.

Skills

Administrative support
Transcription
Data entry
Statistical reporting
Microsoft Office
Medical terminology
Scheduling
Record keeping
Communication
Time management
Process improvement
Payroll processing
Inventory management
Research
Confidentiality
Interdisciplinary collaboration

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Communications
Public Affairs
Health Sciences North
Ministry of Health
Microsoft Word
Microsoft Excel
SharePoint
PowerPoint
Outlook
Medical Terminology
Payroll
Quality Improvement
Health and Safety
Data Management
Statistical Reporting
Office Administration
Scheduling
Record Management
Interdisciplinary Team

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Work requirements

Jobs in Canada