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Added 16 mins ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Support OS&D (Over, Short & Damaged) investigations, including dock checks
Added 16 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
The Human Resources Generalist also provides cross-functional support and backup coverage for other Human Resources roles as required, helping to maintain continuity of service during…
Added 16 mins ago
LC
Senior Process Engineer
Linamar Corporation
Guelph, ON
- Full-time
Support gauge design, acquisition and purchasing in coordination with the Quality department.
Added 16 mins ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
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Added 31 mins ago
IG
Product Designer
Insight Global
Toronto, ON
- $49.5 to $56 CAD / hour
- Contract
3+ years of professional UX/Product Design experience
Added 1 hour ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Ottawa, ON
- Full-time
…This position will involve applications engineering, sales support and field service work. Sales Engineers should be comfortable working in a result-driven, fast-paced…
Added 1 hour ago
ND
Intermediate Interior Designer
NICHE DECOR
Newmarket, ON
- Full-time
We will train you in Niche Decor’s systems, supplier resources, pricing procedures and presentation standards. Once trained, you will be expected to organize your workload, research and…
Added 1 hour ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…Performing Arts. The MCC provides marketing communications support to the unit Director and serves as the main point of contact for unit faculty as well as programming leads; and supervises…
Added 1 hour ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Montreal, QC
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 1 hour ago
P
Project Manager
Promation
Oakville, ON
- $100,000 to $125,000 CAD / year
- Full-time
Founded in 1995, Promation is a leading integrator and manufacturer of high-quality tooling, automation, and robotic systems in Oakville, Ontario. We deliver custom equipment and turnkey…
Added 1 hour ago
P
Application Engineer
Promation
Oakville, ON
- $90,000 to $114,000 CAD / year
- Full-time
Founded in 1995, Promation is a leading integrator and manufacturer of custom automation, tooling, and robotic systems based in Oakville, Ontario. Through our Automation, Nuclear, and…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Abbotsford, BC
- Full-time
Our goal is to demonstrate how we support physicians in leading healthier, happier, and more connected lives. We offer robust support systems and foster an environment where medical…
Added 1 hour ago
AG
Account Executive, Insurance - Toronto
American Global
ON · Ontario
- Full-time
Present custom solutions to clients and prospects in a clear and professional manner; Clearly promote American Global’s competitive differentiation in written and verbal presentations
Added 1 hour ago
W
Sanitation Supervisor (Manufacturing)
Wonderbrands
Mississauga, ON
- Other
Maintain sanitation logs and records to support audit readiness (BRC, internal, customer).
Added 2 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
This position plays an important role in ensuring the efficient receipt, distribution, purchasing, and inventory management of supplies that support the delivery of exceptional patient care.
Added 2 hours ago
Sales Associate
EssilorLuxottica Group
Port Coquitlam, BC · Coquitlam, BC
Actively participates and contributes to a positive store environment, fostering strong, professional relationships with peers, management, doctors and support staff (Target Host partners).
Added 3 hours ago
HT
Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
Undertake additional training as needed and actively support and participate in the training and cross-training of other team members, while representing the company in a professional…
Added 3 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 3 hours ago
VF
Salesperson
Vea Food Products Inc
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…sales performance, maintain accurate records in CRM or sales systems, and provide market feedback to support pricing, product selection, and strategic…
Added 4 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 4 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 4 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…recruitment, regulatory and safety activities, data and study systems, study logistics, stakeholder coordination, and study close-out. The role works closely with the Sponsor,…
Added 4 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…and Bursary Administrative Assistant provides administrative support to the department’s fellowship and observership programs, including the PartnerOne Global Surgery (POGS) program and…
Added 4 hours ago
CS
Office Manager
Cogir Senior Living
Kitchener, ON · Briarfield Gardens
- Full-time
Are you a customer service professional with strong administrative & accounting skills? Do you enjoy a fast-paced environment and meeting deadlines? Are you ready to take your experience to…
Added 4 hours ago
FA
Industrial Mechanic (Millwright)
FTAI Aviation
Montreal, QC
- Full-time
FTAI Aviation is seeking a skilled Industrial Mechanic to support the maintenance, calibration, and reliability of production equipment and facilities. In this role, you will perform…

Health Sciences North

Administrative Secretary

Sudbury, ON, P3E 5J1, Canada

$31.35 - $36.89 / hour

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Job details

Pay: $31.35 - $36.89 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11061
Job Title	Administrative Secretary
Department	Communications, Brand and Public Affairs
Status	Permanent
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Yes
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$31.35 - $36.89 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team, while ensuring the day-to-day operations are managed, coordinated, and performed.

REPORTING:

Under the general direction of the Strategic Internal Communications Lead, Communications, Brand and Public Affairs.

DUTIES:

Prepare and organize a variety of documents and correspondence in an accurate and professional format.
Coordinate meetings, prepare agendas, ensure appropriate follow-up, book meeting rooms, and coordinate catering requirements.
Answer telephone and electronic enquires and relay telephone calls and messages.
Conduct research, compile data for monthly/annual statistical reporting to the Ministry of Health and Long Term Care (MoHLTC), and update metrics.
Set-up and maintain manual and computerized information filing systems.
Schedule and confirm appointments and meetings.
Open and distribute incoming regular and electronic mail and other material, and coordinate the flow of information internally and with other departments and organizations.
Arrange travel schedules and make reservations as required.
Determine and establish office procedures, order office supplies, and maintain inventory.
Manage and submit payroll data for Regional Translation Office and Communications, Brand and Public Affairs Team.
Assist with processing monthly credit card statements and purchase orders.
Act as the gatekeeper for all master documents, and update training manuals and materials as required.
Educate and endorse the role of the Regional Translation Office at HSN.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a one (1) year Diploma in office or business administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working as an Administrative Secretary within the last five (5) years, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated typing speed of 50 words per minute.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated knowledge of Medical Terminology.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of quality improvement for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, SharePoint, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Ability to use tact and discretion in dealing with health care providers and patients.
Demonstrated ability to work effectively as a member of an interdisciplinary team.
Demonstrated ability to perform with minimal supervision; to prioritize duties.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

Provide efficient administrative support to the Regional Translation Office and the Communications, Brand and Public Affairs team. Manage daily operations, coordinate meetings, maintain records, and prepare statistical reports for the Ministry of Health.

Requirements

Requires a minimum one-year diploma in office or business administration and at least three years of administrative experience, preferably in healthcare. Candidates must demonstrate proficiency in Microsoft Office, medical terminology, and possess a valid health and safety training certificate.

Skills

Administrative support
Transcription
Data entry
Statistical reporting
Microsoft Office
Medical terminology
Scheduling
Record keeping
Communication
Time management
Process improvement
Payroll processing
Inventory management
Research
Confidentiality
Interdisciplinary collaboration

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Communications
Public Affairs
Health Sciences North
Ministry of Health
Microsoft Word
Microsoft Excel
SharePoint
PowerPoint
Outlook
Medical Terminology
Payroll
Quality Improvement
Health and Safety
Data Management
Statistical Reporting
Office Administration
Scheduling
Record Management
Interdisciplinary Team

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