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Added 25 mins ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Under the general direction of the Clinical Manager, Ontario Structured Psychotherapy Program.
Added 25 mins ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Under the general direction of the Clinical Manager, Ontario Structured Psychotherapy Program.
Added 25 mins ago
Nurse 2 - Concordia Place
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse provides professional registered nursing services for patients with complex and unpredictable health…
Added 25 mins ago
TC
Payroll Supervisor
The Corporation of the City of Sarnia
Sarnia, ON
- $85,940.4 to $108,781.4 CAD / year
- Full-time
…budgeting, and financial reporting related to payroll. The Payroll Manager provides expert payroll guidance and support to managers and employees, contributes payroll and financial analysis…
Added 25 mins ago
IE
Process Engineer
Integra Engineering Ltd.
Lloydminster, AB
- Full-time
As an Intermediate Process Engineer, reporting directly to the Process/Mechanical Engineering Manager, you will play a key role in development and execution of innovative process design…
Added 25 mins ago
E
Director, Construction
Extendicare
Markham, ON
- Full-time
Take on direct project responsibility, or co-lead delivery, on select large-scale or complex projects alongside the assigned Project Manager as required
Added 40 mins ago
Events & Field Marketing Manager
Angus Reid
Vancouver, BC
Reporting to CMO, we’re looking for a organized, proactive, detail-oriented Events & Field Marketing Manager to join Rival Technologies. In this role, you’ll help deliver high-quality trade…
Added 40 mins ago
DC
Senior Project Manager – Transportation/Traffic Engineering & Roadway Safety
Dillon Consulting Limited
Fredericton, NB · Saint John, NB · Moncton, NB · Halifax, NS
- Full-time
Commit to self-development and ongoing learning in emerging traffic software, micro-simulation tools, and smart mobility technologies.
Added 40 mins ago
Software Development Manager, WW Prime - Member Growth - Onboarding
Amazon
Vancouver, BC
The Prime team seeks a Software Development Manager who takes great pride in both the technical and business contribution of their work. You will be given the chance to have a significant…
Added 40 mins ago
DH
Vendor and Contract Specialist, FT
Dixon Hall
Toronto, ON
- Full-time
Experience using supply chain management software and tools In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms
Added 40 mins ago
GT
Senior BI Developer / Data Analyst - DAX and Power Query
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $85 to $100 CAD / hour
- Contract
…impacts. The successful candidate will provide end-to-end BI development support, including requirements gathering, report design, SQL development, data transformation mapping, testing,…
Added 40 mins ago
IE
Sr. Manager, Tax Audit & Risk
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise.…
Added 54 mins ago
Quality Engineering Technologist
Westerkirk
Calgary, AB
Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of…
Added 54 mins ago
Software Engineer P3
OSI Maritime Systems
Burnaby, BC
The Software Engineer 3 applies the principles of software engineering to design, develop, test, and maintain our OSI software products. The Software Engineer has the primary responsibility…
Added 54 mins ago
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Technical Quality Specialist Pre-Analytical - Contract (Onsite - Burnaby, BC)
LifeLabs
Burnaby, BC
- $74,941 to $95,549 CAD / year
…As part of this commitment, LifeLabs prioritizes the ongoing development of our diversity, equity, and inclusion (DEI) program to better serve the needs of our diverse workforce and the…
Added 54 mins ago
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Physiotherapist, Home Health - Chilliwack
Fraser Health
Chilliwack, BC
- Full-time
…recommendations for alternative approaches; consults with the Manager prior to the implementation of changes to current…
Added 54 mins ago
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Business Insights Analyst II - AI Accelerator
TD
Toronto, ON · Montreal, QC
- Full-time
…skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety…
Added 54 mins ago
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Manager Testing/QA
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 54 mins ago
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Oracle Cloud ERP Specialist
TD
Toronto, ON
- Full-time
Must have strong skills in writing PL/SQL code with Oracle database and ERP data model design
Added 54 mins ago
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Oracle Cloud ERP Developer
TD
Toronto, ON
- Full-time
Must have strong skills in writing PL/SQL code with Oracle database and ERP data model design
Added 54 mins ago
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Director of Cloud & Kubernetes Platform
McKesson
Mississauga, ON
- Full-time
…Cloud & Kubernetes Platform Engineering to lead the design, development, and evolution of our cloud-native platform capabilities. This strategic engineering leadership role is pivotal in…
Added 54 mins ago
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Manager, Finance
The Health Employers Association of BC
Vancouver, BC
- Full-time
Training and development opportunities – HEABC supports your continuing education & growth
Added 54 mins ago
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Montreal, QC
- Full-time
…des campagnes Microsoft Audience. Familiarité avec Google Tag Manager, les conversions améliorées, l’API de conversion, les conversions hors ligne, l’attribution, les tests d’incrémentalité…
Added 54 mins ago
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Coordonnateur marketing numérique - Digital Marketing Coordinator
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Montreal, QC
- Full-time
…ainsi qu’avec la localisation, la transcréation, Google Tag Manager et le suivi…
Added 54 mins ago
PC
Lead, Security Architect
Payments Canada
ON · Ontario, Canada
- $119,850 to $141,000 CAD / year
- Full-time
Integrate threat modeling into the software development lifecycle (SDLC) to identify, prioritize, and mitigate architectural flaws early.

Health Sciences North

Administrative Secretary

Sudbury, ON, P3E 5J1, Canada

$31.35 - $36.89 / hour

Apply on careers.hsnsudbury.ca About employer

Applications open in a new tab.

Job details

Pay: $31.35 - $36.89 / hour
Apply by: Jan 1, 2027
Posting language: English
Posted: Nov 12, 2026

Original job description

Competition #	10658
Job Title	Administrative Secretary
Department	Ontario Structured Psychotherapy Program
Status	Temporary
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	As assigned
Bilingualism Required	No
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$31.35 - $36.89 / hour
Application Closing Date	Posted until filled

KEY FUNCTION:
Provide efficient and confidential administrative support to the Ontario Structured Psychotherapy (OSP) Program, Rapid Access Addiction Medicine (RAAM) and Outpatient Addictions and Gambling Services (OAGS), while ensuring the day-to-day operations are managed, coordinated, and performed.

REPORTING:
Under the general direction of the Clinical Manager, Ontario Structured Psychotherapy Program.

DUTIES:
1. Prepare and organize a variety of documents and correspondence in an accurate and professional format.
2. Coordinate OSP, RAAM, and OAGS meetings, prepare agendas, ensure appropriate follow-up and book meeting rooms.

Record minutes of meetings and ensure proper follow-up of assigned action items.
Support research, compile data for monthly/annual regional statistical reporting, and update metrics.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.

Complete special projects as required.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Set-up and maintain manual and computerized information filing systems.

Schedule and confirm appointments and meetings.
Open and distribute incoming regular and electronic mail and other material, and coordinate the flow of information internally and with other departments and organizations.
Arrange travel schedules, make travel reservations as required and submit for all travel cost reimbursements.

Type confidential reports, manuals, correspondence related to labour relations, budgets, etc., and ensure they are free of spelling and grammatical errors.
Support the development of operating plans/program goals on an annual basis.
Assist in the preparation of documents and reports used for public distribution (i.e. pamphlets, surveys, etc.).

Act as the recording secretary for assigned committees.
Support recruitment activities, including preparation of postings, interviews, testing and completion of Human Resource forms.
Determine and establish office procedures, order office supplies, and maintain inventory.

Act as a liaison for teleconference and videoconference needs.
Process bi-weekly payroll data and prepare and review invoices as required.
Act as the gatekeeper for all master documents, maintain committee contact lists, and update training manuals as required.

Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.

Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS
EDUCATION AND TRAINING:
1. Minimum of a one (1) year Diploma in Office or Business Administration, from an accredited college.

Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:
1. Minimum of three (3) years’ experience working as an administrative secretary in a healthcare or related field within the last five (5) years.

KNOWLEDGE/SKILLS/ABILITIES:
1. Demonstrated minimum typing speed of 50 words per minute.
2. Demonstrated proficiency in taking and transcribing minutes.

Demonstrated excellent judgment and proven analytical skills.
Demonstrated attention to detail in writing, preparing and reviewing of all written correspondence.
Demonstrated ability to compile data, and independently manage small to medium sized projects.

Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software, (e.g. Word, Excel, Power Point, Visio, Adobe and Outlook) and patient information systems.

Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.

Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:
1. Ability to use tact and discretion in dealing with health care providers and patients.
2. Demonstrated ability to work effectively as a member of an interdisciplinary team.

Demonstrated ability to perform with minimal supervision; to prioritize duties.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.

Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply on careers.hsnsudbury.ca About employer

More about this job

Responsibilities

Provide efficient and confidential administrative support to the Ontario Structured Psychotherapy, RAAM, and OAGS programs. Manage day-to-day operations, coordinate meetings, maintain information systems, and prepare statistical reports.

Requirements

Requires a minimum one-year diploma in Office or Business Administration and at least three years of administrative experience in a healthcare setting. Candidates must demonstrate proficiency in Microsoft Office, minute taking, and possess a typing speed of at least 50 words per minute.

Skills

Administrative support
Minute taking
Transcription
Data compilation
Microsoft Office
Patient information systems
Project management
Quality improvement
Communication skills
Interpersonal skills
Time management
Record keeping
Payroll processing
Scheduling
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Healthcare
Ontario Structured Psychotherapy
RAAM
OAGS
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Adobe
Outlook
Patient Information Systems
Quality Improvement
Health and Safety
Payroll
Recruitment
Data Reporting
Office Administration
Confidentiality
Interdisciplinary Team

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Work requirements

Jobs in Canada