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Health Sciences North

Bed Allocation Associate

Sudbury, ON, P3E 5J1, Canada

Pay: $31.76 - $33.27 / hour
Apply by: Oct 1, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Competition #	10716
Job Title	Bed Allocation Associate
Department	Access & Flow
Status	Permanent
Work Type	Part-time
Affiliation	CUPE Clerical
Shift Assignment	Extended tours – days/nights
Bilingualism Required	No
Police Check Requirement	N/A
Site	RLHC-CUPE Clerical
Salary Information	$31.76 - $33.27 / hour
Application Closing Date	September 30, 2026

KEY FUNCTION:
Initiate and lead patient flow strategies across the organization in an effort to place the right patient in the right bed at the right time. Problem solve flow and occupancy pressures in a collaborative approach with internal and external stakeholders.

REPORTING:
Under the general direction of the Manager, Access & Flow.

DUTIES:
1. Apply HSN Bed Management Policies while following the guiding practices to track admitted patients through emergency, urgent and elective admissions in the most appropriate locations.
2. Register and monitor all admission requests for region including isolation requirements and communicating with Infection Prevention and Control (IPAC) and the Emergency Department to ensure proper isolation is reflected on the admission order.
3. Enter registration, transfers, admissions, discharges and information changes entry in Meditech.
4. Communicate regularly with physicians’ office and staff from hospitals outside the region/country to acquire information for inpatient bed placement.
5. Monitor and provide for data entry in the Provincial Hospital Resource System for Repatriations and Inter-facility transfers.
6. Collaborate with units to problem solve bed issues and placement concerns; highlight challenges to the Patient Flow Supervisor.
7. Participate in daily bed round meetings with directors, clinical managers, charge nurse and report on surgical demand bringing relevant information forward.
8. Monitor and report the amount of telemetry packs available for the organization.
9. Register patients by phone presenting to Labour and Delivery (i.e. inpatient registrations, labour triages and new births) in a timely manner.
10. Ensure expired patients transition to the appropriate place with all required documentation following the Care Transitions Following Death procedure.
11. Contact Funeral Homes as part of the death process as required.
12. Coordinate with other hospital departments (i.e. Environmental Services and Patient Transport) to ensure that patients are moved safely and efficiently.
13. Monitor and report on bed utilization and occupancy rates to hospital management using system generated reports.
14. Ensure that patient confidentiality and privacy are maintained at all times.
15. Schedule admissions from Cancer Center, Ambulatory Care Unit, Heart Failure, Cardiopulmonary Clinic, and Surgical Day.
16. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
17. Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
18. Participate in hospital training as required.
19. Assist with improvement initiatives as required.
20. Perform other duties as required.

QUALIFICATIONS
EDUCATION AND TRAINING:
1. Minimum of a graduate from a related post-secondary diploma program from an accredited college.
2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:
1. Minimum of six (6) months recent relevant experience.

KNOWLEDGE/SKILLS/ABILITIES:
1. Demonstrated knowledge of and proficiency in Medical Terminology.
2. Proficiency in data entry and working knowledge of computerized patient information systems.
3. Demonstrated computer skills with advanced skills and proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
4. Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
5. Demonstrated interpersonal and communication skills.
6. Demonstrated ability to prioritize tasks.
7. Demonstrated compliance with HSN’s privacy policy.
8. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:
1. Ability to work independently in a fast paced environment.
2. Demonstrated commitment to ongoing professional development.
3. Demonstrated professionalism in dealing with confidential and sensitive issues.
4. Demonstrated positive work record and good attendance record.
5. Ability to meet the physical and sensory demands of the job.
6. Ability to use tact and discretion in dealing with health care providers and patients.
7. Demonstrated ability to perform with minimal supervision; to prioritize duties.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

The Bed Allocation Associate manages patient flow strategies to ensure efficient bed placement and coordinates with internal and external stakeholders. They are responsible for registering patients, monitoring occupancy, and maintaining accurate data in patient information systems.

Requirements

Candidates must hold a post-secondary diploma and possess at least six months of relevant experience. Proficiency in medical terminology, data entry, and computerized patient information systems is required.

Skills

Bed management
Patient flow
Data entry
Meditech
Medical terminology
Communication
Interpersonal skills
Problem solving
Microsoft Office
Patient registration
Infection prevention
Prioritization
Confidentiality
Documentation
Health and safety

Visa sponsorship

Not detected in the job text

Keywords

Bed Allocation
Patient Flow
Meditech
Healthcare
Clerical
Data Entry
Medical Terminology
Infection Prevention
IPAC
Registration
Telemetry
Hospital Administration
Microsoft Office
Patient Privacy
Health and Safety
Documentation
Admission
Discharge
Inter-facility transfers
Surgical demand

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