Find work in Canada.

594,730 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 14 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 14 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 45 mins ago
BF
Referee Coordinator
Burnaby FC
Burnaby, BC
- Part-time
Assign (using Assignr software) appropriately qualified referees and assistant referees to matches within the Club’s assignment responsibilities.
Added 59 mins ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
As an Executive Assistant, Global Asset Management, you'll provide proactive, high-quality administrative support to the Executive Vice President, Global Asset Management, and help enable…
Added 1 hour ago
LH
Physiotherapy Assistant
Lifemark Health Group
Penetanguishene, ON
- $17.6 to $21.17 CAD / hour
- Full-time
Lifemark Seniors Wellness is looking for a Permanent Full-Time Physiotherapy Assistant to join our growing team!
Added 1 hour ago
LH
Physiotherapy Assistant
Lifemark Health Group
Orillia, ON
- $17.6 to $21.17 CAD / hour
- Full-time
Lifemark Seniors Wellness is looking for a Permanent Full-Time Physiotherapy Assistant to join our growing team!
Added 1 hour ago
Executive Assistant
Health Sciences North
Sudbury, ON
Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Added 1 hour ago
Executive Assistant
Health Sciences North
Sudbury, ON
Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Added 1 hour ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 1 hour ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
This one-year maternity leave replacement supports the Network's day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Vancouver, BC
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Vaughan, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 2 hours ago
BE
Optometric Assistant
Browz Eyeware
Calgary, AB
- Full-time
Role Description The Optometric Assistant is a part-time, on-site role based in Calgary, AB. This team member supports the optometrists in our Panorama Hills NW and Bridgeland locations by…
Added 3 hours ago
PD
Certified Dental Assistant (Hamilton)
Passion Dental Group
Hamilton, ON
- Part-time
We’re Hiring: Dental Assistant (Level I or Level II)
Added 3 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 3 hours ago
ES
Executive Assistant & Research Analyst
EyeQ Security Services
Winnipeg, MB
- Full-time
EyeQ Security Services is seeking a resourceful and dependable Executive Assistant & Research Analyst to support our CEO with business expansion research, tender opportunities, compliance…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 4 hours ago
S
Home Share Assistant
Strive
Coquitlam, BC
- Full-time
Strive Living Society, a non-profit, charitable organization, is looking for a full-time Home Share Assistant in our Assisted Independent Living Program. The successful candidate should be…
Added 5 hours ago
PT
EA2 (#313-RM)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Employment Classification: Educational Assistant 2 (EA2)
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Oshawa, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Lamèque, NB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 hours ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 6 hours ago
FH
Assistant Spa Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Assistant Spa Manager will work closely with and support the Spa Director in overseeing the daily operations of the spa, ensuring exceptional guest service, operational excellence, and…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply About employer

More about this job

Responsibilities

Provide efficient and confidential administrative support to the Vice President of People and Culture while managing daily office operations. Coordinate schedules, travel, meetings, and special projects while acting as a liaison between leadership and stakeholders.

Requirements

Requires a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Must possess strong proficiency in Microsoft Office, minute-taking, and quality improvement methodologies.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Problem-solving
Leadership
Confidentiality
Record management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
People and Culture
Healthcare
Office Administration
Business Administration
Payroll
Budgeting
Quality Improvement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Health and Safety
Strategic Planning
Record Management
Stakeholder Management
Transcription
Project Management
Statistical Reporting
Professionalism

Report this job