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Added 19 mins ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
As an Executive Assistant, Global Asset Management, you'll provide proactive, high-quality administrative support to the Executive Vice President, Global Asset Management, and help enable…
Added 33 mins ago
TF
Lead Specialist Tech Sales
TWU-Center for Women Entrepreneurs
Mackenzie, BC
- Full-time
Lead the identification, qualification, and development of new business opportunities within Japan’s gas and LNG sector.
Added 33 mins ago
H
Head of Marketing
Haystack
Canada
- Full-time
Proficiency in SQL and business intelligence tools for data validation and executive reporting
Added 33 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 33 mins ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…financial statements. This role provides exposure to senior and executive levels of management, global scope, significant complexity (number of entities, structures, and currencies) and the…
Added 33 mins ago
HS
Senior Director Sales & Marketing
HappyGlobal Service
Toronto, ON
- Full-time
…commercial capability build-out in a high-growth new energy…
Added 33 mins ago
C
Senior Manager, Safety Management System & Safety Culture-EN
CAE
Montreal, QC
- Full-time
The Senior Manager, Safety Management System & Safety Culture serves as CAE's lead for the development, governance, promotion and continual improvement of the Global Safety Management…
Added 33 mins ago
C
Senior Manager, Complex Accounting-EN
CAE
Montreal, QC
- Full-time
…organization. You will act as an expert for management and business units on the accounting implications of unusual and complex transactions and ensure compliance with IFRS. You will be…
Added 34 mins ago
Executive Assistant
Health Sciences North
Sudbury, ON
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Added 34 mins ago
Executive Assistant
Health Sciences North
Sudbury, ON
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Added 49 mins ago
Dir. Sportsnet Marketing
Rogers Communications
Toronto, ON
…the communities where we live and work. We have a variety of business units with exciting and meaningful work waiting for you, including Communications, HR, Legal and Corporate Affairs,…
Added 1 hour ago
S
Director Technology Transformation Stores
Sobeys
Stellarton, NS
- Full-time
…that is operationally resilient and secure to achieve expected business…
Added 1 hour ago
DR
Vice President, Sales
DMC Recruitment Group
Steinbach, MB
- Full-time
…gross margin performance, customer retention and growth, new business development, growth of market share, sales team productivity,…
Added 1 hour ago
DR
Vice President, Operations
DMC Recruitment Group
Steinbach, MB
- Full-time
E.G. Penner is looking for a Vice President of Operations to join its Executive Leadership Team and lead this critical part of the business.
Added 1 hour ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
Added 1 hour ago
VA
Head of Business Development & Partnerships
Veeda AI
Toronto, ON
- Full-time
…our first commercial engine from the ground up. As a head of Business Development, you own how we go to market: which segments we enter first, which partners we sign, and how design…
Added 1 hour ago
GH
Cardiovascular Ultrasound & Structural Heart Product Manager
GE HEALTHCARE
Remote, Canada
- Other
- Remote
· Develop annual product and market-development plans aligned with national sales and business objectives.
Added 2 hours ago
D
销售经理
DMALL
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…Retail Tech | Digital Transformation | Key Account Manager | Business Development | Vancouver, BC, Canada | Moscow, Russia | Mandarin Chinese fluent | English fluent | Russian fluent |…
Added 2 hours ago
L
Legal Director
Lumentis
Innisfil, ON
- Full-time
…Lumentis's global legal entities. The Director also supports the business in other legal areas, including employment, trade and regulatory compliance, intellectual property and litigation,…
Added 2 hours ago
CW
B2B Sales Executive
City Wide Facility Solutions
Vancouver, BC
- $50,000 to $100,000 CAD / year
- Full-time
Dedicate a minimum of 30 hours per week to prospecting and new business development activities
Added 2 hours ago
CW
B2B Sales Executive
City Wide Facility Solutions
Coquitlam, BC
- $50,000 to $100,000 CAD / year
- Full-time
Dedicate a minimum of 30 hours per week to prospecting and new business development activities
Added 2 hours ago
CW
B2B Sales Executive
City Wide Facility Solutions
Burnaby, BC
- $50,000 to $100,000 CAD / year
- Full-time
Dedicate a minimum of 30 hours per week to prospecting and new business development activities
Added 2 hours ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Burnaby, BC
- $43,000 to $55,000 CAD / year
- Full-time
The primary responsibility of the Business Development Specialist is to make B2B outbound sales calls to prospective clients (offering janitorial and non-janitorial services), qualify…
Added 2 hours ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Vancouver, BC
- $43,000 to $55,000 CAD / year
- Full-time
The primary responsibility of the Business Development Specialist is to make B2B outbound sales calls to prospective clients (offering janitorial and non-janitorial services), qualify…
Added 2 hours ago
SL
Senior Consultant, Strategy, Sunlife Health
Sun Life
Calgary, AB · Vancouver, BC · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Sunlife Health brings together the scale of a mature group benefits business with the pace and innovation of digital health. The Sunlife Health Strategy team focuses on the questions that…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

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Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

Provide efficient and confidential administrative support to the Vice President of People and Culture while managing daily office operations. Coordinate schedules, travel, meetings, and special projects while acting as a liaison between leadership and stakeholders.

Requirements

Requires a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Must possess strong proficiency in Microsoft Office, minute-taking, and quality improvement methodologies.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Problem-solving
Leadership
Confidentiality
Record management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
People and Culture
Healthcare
Office Administration
Business Administration
Payroll
Budgeting
Quality Improvement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Health and Safety
Strategic Planning
Record Management
Stakeholder Management
Transcription
Project Management
Statistical Reporting
Professionalism

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