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Added 58 mins ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Added 3 hours ago
RC
Financial Controller
Randstad Canada
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- $115,000 to $135,000 CAD / year
- Full-time
Manage the full accounting cycle, including general ledger, accounts payable, accounts receivable, and payroll supervision
Added 3 hours ago
Executive Assistant
Health Sciences North
Sudbury, ON
Added 3 hours ago
Executive Assistant
Health Sciences North
Sudbury, ON
Added 3 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…full trainee life cycle: selection and funding preparation, payroll and HR onboarding, status tracking, and budget and tuition reconciliation. The role also includes organizing academic…
Added 7 hours ago
AC
Reward and Equity - Manager
ACCA Careers
Calgary, AB
- Full-time
…while collaborating with senior stakeholders in HR, Finance, Payroll, and…
Added 7 hours ago
Sr. Payroll Manager
Enzo
Caledon, ON · Toronto, ON
Oversee payroll operations: Manage and coordinate all aspects of the payroll process, including data entry, calculations, deductions, and reporting.
Added 7 hours ago
RC
Service Writer - Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
Enter time for payroll, have it reviewed by the Manager or Supervisor, and submit it to payroll on time.
Added 7 hours ago
HS
CA Payroll Coordinator
Henry Schein Canada
Niagara-on-the-Lake, ON
- Full-time
Always compliant, you will ensure that the payroll process abides by federal, provincial, all municipal laws and regulations as well as meeting auditing standards and SOX controls.
Added 7 hours ago
MC
Accountant (35782)
Myticas Consulting
Toronto, ON
- Full-time
Our client is seeking an experienced Accountant to join its Finance & Accounting team on a permanent basis. This is an excellent opportunity for a well-rounded accounting professional who…
Added 8 hours ago
RC
Receptionist Scheduler
Retirement Concepts
Maple Ridge, BC
- $28.74 CAD / hour
- Internship
Assists the Administrative Coordinators as required in the clerical aspects of resident billing, comfort fund, invoicing and payroll.
Added 8 hours ago
AT
Senior Administrator
Arrow Transportation Systems Inc.
Fort St. James, BC
- Full-time
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate…
Added 8 hours ago
IT
Service Manager
Inland Truck & Equipment
Brandon, MB
- Full-time
Monitoring service department employees' daily productivity reports and corresponding payroll records.
Added 9 hours ago
W
Co-op Student, Actuarial (IT Focus)
WorkSafeBC
Richmond, BC
- Full-time
…essentials, and completing onboarding tasks, including security and payroll…
Added 9 hours ago
MT
administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
Added 9 hours ago
FB
Seasonal Tax Services Associate
Farm Business Consultants
Brighton, ON
- Other
As a Harvest company, we give Members complete financial support for the road ahead: tax, bookkeeping, payroll and planning. Growing your future is what we do for our Members, and it’s…
Added 9 hours ago
FB
Seasonal Tax Services Associate
Farm Business Consultants
Trenton, ON
- Other
As a Harvest company, we give Members complete financial support for the road ahead: tax, bookkeeping, payroll and planning. Growing your future is what we do for our Members, and it’s…
Added 9 hours ago
CC
Payroll & Administration Coordinator
CMA CGM
Montreal, QC
- Contract
CMA CGM is searching for a Payroll & Administration Coordinator for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training…
Added 9 hours ago
LB
Legal Bookkeeper
Legal Books Inc.
Keswick, ON
- Full-time
Legal Books Inc. provides specialized bookkeeping and financial management services to law firms across Canada, including bookkeeping, trust accounting, payroll, and compliance support.
Added 9 hours ago
RE
2630 Bilingual Payroll Specialist
RedBranch Executive Search & Recruitment
Mississauga, ON
- $85,000 to $90,000 CAD / year
- Full-time
2630 BILINGUAL Payroll Specialist (French/English)
Added 9 hours ago
TR
Payroll and Human Resources Administrator
The Root Cellar Village Green Grocer
Victoria, BC
- Full-time
Are you an organized, detail-oriented professional with experience in payroll and administration? We are looking for a reliable and service-oriented individual to join our team in a key…
Added 9 hours ago
KI
Compensation and HR Governance Advisor
Kruger Inc.
Montreal, QC
- Full-time
…Compensation. The incumbent works closely with Human Resources, Payroll, Finance, and HRIS teams, as well as managers across the various business…
Added 9 hours ago
Donation Processing Administrator, University Relations
University of Saskatchewan
Saskatoon, SK
…including gifts received by mail, in person, online, telephone, payroll deduction, recurring payment arrangements, gifts-in-kind, and electronic fund transfers. Work closely with the…
Added 10 hours ago
BG
Administrative Assistant
Brandt Group of Companies
Saskatoon, SK
- Full-time
Support daily administrative operations related to invoicing, accounts payable/receivable, payroll, and wholegoods processing.
Added 10 hours ago
BN
Payroll Administrator
Bavarian Nordic
ON · Durham, ON
- Full-time
As our new Payroll Administrator, you will be a member of a Finance team of six, with responsibility for both payroll administration within the payroll system and the related payroll…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

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Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

Provide efficient and confidential administrative support to the Vice President of People and Culture while managing daily office operations. Coordinate schedules, travel, meetings, and special projects while acting as a liaison between leadership and stakeholders.

Requirements

Requires a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Must possess strong proficiency in Microsoft Office, minute-taking, and quality improvement methodologies.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Problem-solving
Leadership
Confidentiality
Record management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
People and Culture
Healthcare
Office Administration
Business Administration
Payroll
Budgeting
Quality Improvement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Health and Safety
Strategic Planning
Record Management
Stakeholder Management
Transcription
Project Management
Statistical Reporting
Professionalism

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