Executive assistant jobs in Canada (859 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 859
Employers: 579

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%254 listings
On-site: 69%593 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (18), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 19 hours ago
UW
Bilingual Executive Assistant
Up With Women
Toronto, ON
- Full-time
Added 19 hours ago
BG
Executive Assistant, Office of the President
Blue Giant Equipment Corporation
Mississauga, ON
- Full-time
The Executive Assistant, Office of the President provides high-level executive and administrative support to the President and Director, Office of the President, while also providing…
Added 21 hours ago
PS
Executive Assistant to Chief Executive Officer
Professional Staffing
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
Our team is hiring on behalf of a client seeking an experienced Executive/Special Assistant to support their CEO.
Added 21 hours ago
Executive Assistant, Research And Innovation (2026-MP-26)
University of Windsor
Windsor, ON
POSITION TITLE: Executive Assistant to Vice-President
Added 1 day ago
KJ
Executive Assistant
Kenny Johnson University
Montreal, QC · Greater Montreal Metropolitan Area
- $25 to $30 CAD / hour
- Part-time
Executive Assistant & Operations Coordinator (Part-Time)
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
Added 1 day ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
Added 1 day ago
SR
Executive Assistant
STRIVE Recruitment Inc.
North Vancouver, BC
- Full-time
Executive Assistant (2-month contract, potential to extend)
Added 1 day ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 1 day ago
OR
Executive Assistant
Objective Recruiting
Vancouver, BC
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for an Executive Assistant to become the founder's right hand, working directly alongside him to keep the business organized and mo
Added 1 day ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative support to the Senior Vice President and Chief Financial Officer, Global Wealth Management, the Vice President, FP&A and Asset…
Added 1 day ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
Added 1 day ago
VI
Executive Assistant to the President
Vancouver Island University
Nanaimo, BC
- $82,083 to $93,276 CAD / year
- Full-time
…role in the community. Reporting to the Office Manager, the Executive Assistant to the President is a key member of the President's leadership team, providing confidential, high-level…
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
SR
Executive Assistant
Specialized Recruiting Group -London, Ontario
London, ON
- Full-time
Our client is looking to add an Executive Assistant to their established team.
Added 1 day ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
Position: Executive Assistant & Office Manager
Added 1 day ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $61,099 to $71,679 CAD / year
- Contract
The Executive Assistant to the Vice-President (Research and Innovation) provides comprehensive executive-level administrative and operational support to the Vice-President (Research and…
Added 2 days ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
Added 2 days ago
Executive Assistant
Health Sciences North
Sudbury, ON
Added 2 days ago
Executive Assistant
Health Sciences North
Sudbury, ON
Added 2 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 days ago
ES
Executive Assistant & Research Analyst
EyeQ Security Services
Winnipeg, MB
- Full-time
EyeQ Security Services is seeking a resourceful and dependable Executive Assistant & Research Analyst to support our CEO with business expansion research, tender opportunities, compliance…
Added 2 days ago
K
Executive Assistant, Information Technology Services
KPMG
ON · Toronto, Ontario
- Full-time
Information Technology Services (ITS) is seeking an energetic Executive Assistant to provide comprehensive support to the CIO and ITS Executive Team, while supporting the Office
Added 2 days ago
IG
Bilingual Executive Assistant
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Vice President of People and Culture, managing schedules, travel, and correspondence. They also coordinate meetings, process payroll data, and facilitate special projects to ensure efficient departmental operations.

Requirements

Candidates must possess a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Proficiency in Microsoft Office and a typing speed of 50 words per minute are required.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Critical thinking
Problem-solving
Leadership
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
People and Culture
Healthcare
Payroll
Budgeting
Microsoft Office
Word
Excel
PowerPoint
Outlook
Quality Improvement
Health and Safety
Strategic Planning
Record Management
Transcription
Scheduling
Travel Arrangements
Stakeholder Liaison
Statistical Reporting
Office Administration
Business Administration
Ministry of Labour Training
Patient Information Systems
Professionalism
Confidentiality
Time Management
Leadership
Analytical Skills
Communication

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