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Added 9 mins ago
NA
Health Care Assistant - Acute Receiving Medicine
NHS Ayrshire & Arran
Saskatoon, SK
- Part-time
…and undertake assigned duties to maintain hygiene, order, and safety within the ward environment. The role helps provide safe, effective, high-quality care for patients within the Acute…
Added 9 mins ago
SH
Health Care Aide
Shared Health-Soins Communs
Shoal Lake, MB
- Full-time
Site: Prairie Mountain Health - Shoal Lake - Strathclair Health Centre (includes Morley House Personal Care Home)
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NA
Team Lead Charge Nurse/ODP - TACC
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and…
Added 9 mins ago
NS
Staff Nurse - Critical Care
NHS Scotland
Saskatoon, SK
- Full-time
…Glasgow and Clyde. Working within a dynamic multidisciplinary environment, you will provide high-quality care to patients requiring intensive support for complex and life-threatening…
Added 9 mins ago
NS
Team Lead Charge Nurse/ODP - TACC
NHS Scotland
Saskatoon, SK
- Full-time
…roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and…
Added 9 mins ago
NA
Staff Nurse - Critical Care
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…Glasgow and Clyde. Working within a dynamic multidisciplinary environment, you will provide high-quality care to patients requiring intensive support for complex and life-threatening…
Added 9 mins ago
NA
Staff Nurse - Surgery/ENT
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and…
Added 9 mins ago
NS
Staff Nurse - Surgery/ENT
NHS Scotland
Saskatoon, SK
- Full-time
…roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and…
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AH
Environmental Services
Alberta Health Services
Coronation, AB
- Part-time
…the delivery of our services in providing a clean and safe environment contributing to the delivery of a healthy and comfortable desirable stay for our clients and steadfast recovery. You…
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AH
Health Care Aide
Alberta Health Services
Vermilion, AB
- Part-time
Vermilion Home Care is seeking a compassionate and dedicated Health Care Aide to join our Continuing Care team in Vermilion, Alberta. HCAs play a vital role in supporting clients to live…
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AH
Registered Nurse
Alberta Health Services
Consort, AB
- Part-time
…love a challenge and ready to grow your skills in a supportive environment? Are you an effective problem solver who thrives on teamwork and leading others to success in providing quality,…
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AH
Health Care Aide
Alberta Health Services
Nanton, AB
- Part-time
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
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AH
Registered Nurse – Graduate Nurse
Alberta Health Services
Wainwright, AB
- Part-time
…and populations, while taking necessary steps to ensure their safety and well-being. In your role, you will utilize nursing processes, through critical thinking, problem solving and…
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AH
Health Care Aide
Alberta Health Services
Mayerthorpe, AB
- Temporary
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
Added 9 mins ago
AH
Environmental Services
Alberta Health Services
Lac la Biche, AB
- Part-time
You are dependable, organized, time efficient, and experienced in working with chemical cleaners. Alberta Health Service looking for someone like you, who is dedicated to the highest…
Added 9 mins ago
AH
Health Care Aide
Alberta Health Services
Mayerthorpe, AB
- Temporary
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
Added 9 mins ago
AH
Primary Care Paramedic
Alberta Health Services
Worsley, AB
- Full-time
EMS experience in a metro, suburban, rural, or interfacility environment and in other areas of Health Care and Public Safety. Additional post-secondary programs is an asset. Proof of…
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AH
Health Care Aide
Alberta Health Services
Peace River, AB
- Part-time
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
Added 9 mins ago
AH
Health Care Aide
Alberta Health Services
Westlock, AB
- Part-time
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
Added 9 mins ago
SM
LEARNING LEADER OF HPE
St Mary's College
Leader, SK
- Full-time
…of children and young people and providing a safe supportive environment for them. The successful candidate will require satisfactory child safety checks and…
Added 9 mins ago
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Health Care Aide
Alberta Health Services
Westlock, AB
- Part-time
As a Health Care Aide (HCA), you will work as a collaborative member of the multidisciplinary team, providing personal assistance by supporting activities of daily living and delivering…
Added 9 mins ago
AH
Registered Nurse- Graduate Nurse
Alberta Health Services
Wainwright, AB
- Part-time
…and populations, while taking necessary steps to ensure their safety and well-being. In your role, you will utilize nursing processes, through critical thinking, problem solving and…
Added 9 mins ago
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Registered Nurse – Graduate Nurse
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…and populations, while taking necessary steps to ensure their safety and well-being. In your role, you will utilize nursing processes, through critical thinking, problem solving and…
Added 9 mins ago
AH
Food Service I
Alberta Health Services
Beaverlodge, AB
- Part-time
…community. Make a significant impact on patient and resident focused health care as a Nutrition Food Service Worker. This position will be accountable for performing a variety of tasks to…
Added 9 mins ago
AH
Registered Nurse - Emergency
Alberta Health Services
Grande Prairie, AB
- Temporary
…a robust referral center, the GPRH will become an important health hub for northwest Alberta. Come to northern Alberta, where the people are warm, you can expand your horizons, and…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

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Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Vice President of People and Culture, managing schedules, travel, and correspondence. They also coordinate meetings, process payroll data, and facilitate special projects to ensure efficient departmental operations.

Requirements

Candidates must possess a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Proficiency in Microsoft Office and a typing speed of 50 words per minute are required.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Critical thinking
Problem-solving
Leadership
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
People and Culture
Healthcare
Payroll
Budgeting
Microsoft Office
Word
Excel
PowerPoint
Outlook
Quality Improvement
Health and Safety
Strategic Planning
Record Management
Transcription
Scheduling
Travel Arrangements
Stakeholder Liaison
Statistical Reporting
Office Administration
Business Administration
Ministry of Labour Training
Patient Information Systems
Professionalism
Confidentiality
Time Management
Leadership
Analytical Skills
Communication

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