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Health Sciences North

Payroll Administrator

ON, Canada
Sudbury, ON, P3E 3Y9, Canada

31,35$- 36,89$/heure

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Job details

Pay: 31,35$- 36,89$/heure
Apply by: Jan 1, 2027
Posting language: English · French
Posted: May 11, 2026

Original job description

English section of this bilingual listing.

KEY FUNCTION:

REPORTING:

Under the general direction of the Manager, Payroll.

DUTIES:

Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures.

Calculate and provide retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plan calculations.

Process annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits.

Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements and HSN policies.

Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, and payroll personnel.

Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies.

Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports.

Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sun Life, CHUBB, United Way, WSIB, and unions).

Process and input data exceptions, new hires, transfers, terminations, and changes.

Administer all pension related financial data including top-ups, terminations, and LOA’s.

Reconcile year-end accounts with Receiver General, Employee Health Tax (EHT), and WSIB.

Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems.

Enter and reconcile data into Employee Central Payroll (ECP) from third party databases (e.g. Healthcare of Ontario Pension Plan (HOOPP), Manulife, and the Family Responsibility Office (FRO).

Issue Records of Employment (ROE’s), pay advices, and T4’s.

Administer and audit hospital parking charges and access.

Issue letters of experience and employment as required.

Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.

Maintain payroll records and assist in the maintenance of personnel records.

Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract.

Develop and deliver training programs (e.g. payroll coding) as required.

Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.

Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.

Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.

Educate and promote health, safety and wellness in the work place.

Represent the department or program on various committees and in meetings as required.

Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.

Certificate as a Payroll Compliance Practitioner (PCP) is required.

Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in a Payroll department within a health care environment.

Experience working with both union and non-union payroll systems is required.

Experience working with computerized payroll systems is required.

Experience working with SAP SuccessFactors ECP or a payroll Human Resources Information System (HRIS) is preferred.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated knowledge of various legislative requirements.

Demonstrated excellent judgment and proven analytical skills.

Demonstrated training, experience or utilization of lean methodology for process improvement.

Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.

Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems.

Demonstrated superior interpersonal and communication skills, both written and verbal.

Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.

Demonstrated discretion and maturity when handling confidential information.

Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Successful Criminal Record Judicial Matters Check (CRJMC) is required.

Proven ability to work independently and in a team environment.

Demonstrated commitment to ongoing professional development.

Demonstrated professionalism in dealing with confidential and sensitive issues.

Demonstrated positive work record and excellent attendance record.

Ability to meet the physical and sensory demands of the job.

Ability to travel between local sites.

Read the full bilingual original

No d’offre d’emploi	10014
Poste	Payroll Administrator
Service	Payroll
Statut	Temporaire (2026 juin -2026 janvier)
Type de poste	Full-time
Affiliation	Non syndiqué(e)
Quarts de travail	Days
Bilinguisme requis	No
Vérification du casier judiciaire	Vérification du casier judiciaire et des affaires juridiques
Lieu	Sudbury Outpatient Centre- Non Union Non Management
Salaire	31,35$- 36,89$/heure
Date d’échéance	Publié jusqu'à ce qu'il soit rempli

KEY FUNCTION:

Provide administrative support to Payroll’s day-to-day activities for HSN.

REPORTING:

Under the general direction of the Manager, Payroll.

DUTIES:

Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures.
Calculate and provide retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plan calculations.
Process annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits.
Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements and HSN policies.
Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, and payroll personnel.
Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies.
Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports.
Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sun Life, CHUBB, United Way, WSIB, and unions).
Process and input data exceptions, new hires, transfers, terminations, and changes.
Administer all pension related financial data including top-ups, terminations, and LOA’s.
Reconcile year-end accounts with Receiver General, Employee Health Tax (EHT), and WSIB.
Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems.
Enter and reconcile data into Employee Central Payroll (ECP) from third party databases (e.g. Healthcare of Ontario Pension Plan (HOOPP), Manulife, and the Family Responsibility Office (FRO).
Issue Records of Employment (ROE’s), pay advices, and T4’s.
Administer and audit hospital parking charges and access.
Issue letters of experience and employment as required.
Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.
Maintain payroll records and assist in the maintenance of personnel records.
Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract.
Develop and deliver training programs (e.g. payroll coding) as required.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.
Certificate as a Payroll Compliance Practitioner (PCP) is required.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in a Payroll department within a health care environment.
Experience working with both union and non-union payroll systems is required.
Experience working with computerized payroll systems is required.
Experience working with SAP SuccessFactors ECP or a payroll Human Resources Information System (HRIS) is preferred.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated knowledge of various legislative requirements.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of lean methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Successful Criminal Record Judicial Matters Check (CRJMC) is required.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Processus de sélection : Les candidates et les candidats à ce poste seront sélectionnés en fonction de leurs aptitudes, de leurs capacités, de leur expérience et de leurs compétences indiquées dans le curriculum vitæ ou le formulaire de demande dûment rempli. L’hôpital se réserve le droit de mener une entrevue officielle au besoin. Cette annonce concerne un poste vacant.

Horizon Santé-Nord s’engage à offrir des mesures d’adaptation aux candidates et candidats en situation de handicap afin de favoriser leur participation aux étapes du recrutement, de l’évaluation, de la sélection et de l’embauche.

HSN REMERCIE TOUTES LES PERSONNES POSANT LEUR CANDIDATURE. CEPENDANT, NOUS COMMUNIQUERONS UNIQUEMENT AVEC CELLES RETENUES POUR UNE ENTREVUE.

NOUS N’ACCEPTERONS PAS DE DEMANDES APRÈS LA DATE ET L’HEURE DE CLÔTURE.

Apply About employer

More about this job

Responsibilities

The Payroll Administrator provides daily administrative support for payroll activities, including processing payments, remittances, and maintaining compliance with policies and collective agreements. They are responsible for investigating inquiries, reconciling year-end accounts, and managing data for payroll systems.

Requirements

Candidates must hold a two-year diploma in Business or Accounting and a Payroll Compliance Practitioner (PCP) certificate. A minimum of three years of payroll experience in a healthcare environment is required, along with proficiency in computerized payroll systems.

Skills

Payroll administration
Accounting
Data entry
Reconciliation
Legislative compliance
SAP SuccessFactors ECP
Microsoft Office
Analytical skills
Communication skills
Time management
Process improvement
Lean methodology
Record keeping
Training delivery
Confidentiality

Benefits

Health benefits
Dental benefits
Pension plan

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Accounting
SAP SuccessFactors ECP
PCP
Healthcare
WSIB
Remittance
Collective Agreements
Lean Methodology
Data Reconciliation
T4
Records of Employment
Microsoft Office
HRIS
Pension Administration
Compliance
Auditing
Administrative Support
Employee Central Payroll
Financial Data

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