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Added 14 mins ago
UO
Educational Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital - Shaughnessy C Block (BCWHC)
- $4,576 to $4,808 CAD / month
- Part-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 14 mins ago
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Toronto, ON
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Added 14 mins ago
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Junior Biologist
Toronto and Region Conservation Authority (TRCA)
Woodbridge, ON
Collects biological data according to standardized protocols and ensures that data are scientifically defensible to guarantee the provision of high-quality information to TRCA and its…
Added 14 mins ago
T
Senior Applied Machine Learning Scientist
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Toronto, ON
- Full-time
Collaborating with cross-functional teams including Machine Learning Engineers and research scientist, data scientists, and business stakeholders to build and implement cutting-edge…
Added 14 mins ago
UO
Athletics Development & Alumni Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Development Manager of Athletics, they will lead all short and long-term stewardship initiatives with the objective of advancing and strengthening the sustainability and…
Added 14 mins ago
AG
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Adelphi Group
Toronto, ON
- Full-time
…the team on client files, campaign contracts, and conducting…
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Added 29 mins ago
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Mississauga, ON
- Contract
Job Title: Outbound Product Manager – 12 month contract
Added 29 mins ago
PP
Senior Manager, Quality Assurance & RA
Piramal Pharma Ltd
Aurora, ON
- Full-time
The Senior Manager, Quality Assurance & Regulatory Affairs provides leadership and direction for the Quality Assurance, Quality Management Systems (QMS) and Regulatory Affairs functions at…
Added 29 mins ago
AC
Full-time Institutional Research Advanced Data Analyst
Algonquin College
Ottawa, ON
- Full-time
Reporting to the Manager, Institutional Analytics and Planning, the IR Advanced Data Analyst develops predictive models, forecasts and advanced analytical tools to support strategic,…
Added 29 mins ago
M
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- Full-time
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Added 44 mins ago
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Added 44 mins ago
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Added 44 mins ago
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…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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Help shape what’s next in technology at SaskTel. As Sales Support Manager, you’ll support both the Cloud/Data Centre and Managed IT Services (MITS) product portfolios, turning market…
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Added 1 hour ago
TT
Manager, Customer Service & Operations
The Talent Company
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $110,000 CAD / year
- Full-time
The Talent Company is conducting a confidential search on behalf of an established organization seeking an experienced Manager, Customer Service & Operations.

Health Sciences North

Payroll Administrator

ON, Canada
Sudbury, ON, P3E 3Y9, Canada

$31.35- $36.89/hour

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Job details

Pay: $31.35- $36.89/hour
Apply by: Jan 1, 2027
Posting language: English
Posted: Oct 30, 2026

Original job description

Competition #	10014
Job Title	Payroll Administrator
Department	Payroll
Status	Temporary (June 2026- January 2028)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	No
Police Check Requirement	Criminal Record and Judicial Matters Check
Site	Sudbury Outpatient Centre- Non Union Non Management
Salary Information	$31.35- $36.89/hour
Application Closing Date	Posted until filled

KEY FUNCTION:

Provide administrative support to Payroll’s day-to-day activities for HSN.

REPORTING:

Under the general direction of the Manager, Payroll.

DUTIES:

Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures.
Calculate and provide retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plan calculations.
Process annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits.
Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements and HSN policies.
Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, and payroll personnel.
Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies.
Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports.
Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sun Life, CHUBB, United Way, WSIB, and unions).
Process and input data exceptions, new hires, transfers, terminations, and changes.
Administer all pension related financial data including top-ups, terminations, and LOA’s.
Reconcile year-end accounts with Receiver General, Employee Health Tax (EHT), and WSIB.
Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems.
Enter and reconcile data into Employee Central Payroll (ECP) from third party databases (e.g. Healthcare of Ontario Pension Plan (HOOPP), Manulife, and the Family Responsibility Office (FRO).
Issue Records of Employment (ROE’s), pay advices, and T4’s.
Administer and audit hospital parking charges and access.
Issue letters of experience and employment as required.
Audit payroll coding, adjustments, payouts, retro calculations, and withholdings.
Maintain payroll records and assist in the maintenance of personnel records.
Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract.
Develop and deliver training programs (e.g. payroll coding) as required.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.
Certificate as a Payroll Compliance Practitioner (PCP) is required.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in a Payroll department within a health care environment.
Experience working with both union and non-union payroll systems is required.
Experience working with computerized payroll systems is required.
Experience working with SAP SuccessFactors ECP or a payroll Human Resources Information System (HRIS) is preferred.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated knowledge of various legislative requirements.
Demonstrated excellent judgment and proven analytical skills.
Demonstrated training, experience or utilization of lean methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Successful Criminal Record Judicial Matters Check (CRJMC) is required.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

The Payroll Administrator provides administrative support for daily payroll activities, including calculating payments, processing salary increases, and managing leaves of absence. They are responsible for reconciling accounts, maintaining payroll records, and ensuring compliance with legislation and collective agreements.

Requirements

Candidates must hold a two-year diploma in Business or Accounting and a Payroll Compliance Practitioner (PCP) certificate. A minimum of three years of payroll experience in a healthcare environment is required, along with proficiency in computerized payroll systems.

Skills

Payroll administration
Accounting
Data entry
Reconciliation
Legislative compliance
Microsoft Office
SAP SuccessFactors ECP
HRIS
Analytical skills
Communication
Time management
Attention to detail
Training
Mentorship
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Accounting
Business
PCP
Payroll Compliance Practitioner
SAP SuccessFactors
ECP
HRIS
Healthcare
WSIB
HOOPP
T4
ROE
Lean methodology
Microsoft Office
Excel
Word
Outlook
PowerPoint
Remittance
Collective Agreements
Pension
Auditing
Data reconciliation
Records of Employment

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