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Health Sciences North

Stewardship Coordinator

Sudbury, ON, P3E 5J1, Canada

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Job details

Apply by: Oct 15, 2026
Posting language: English
Posted: Sep 30, 2026

Original job description

Competition #	10849
Job Title	Stewardship Coordinator
Department	Health Sciences North Foundation
Status	Permanent
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	As assigned
Bilingualism Required	No
Police Check Requirement	CRJMC (Criminal Record Judicial Matters Check)
Site	HSN Foundation Non Union Non Management
Salary Information	$48,000 - $53,000 per annum
Application Closing Date	October 14, 2026

STEWARDSHIP COORDINATOR

HEALTH SCIENCES NORTH FOUNDATION (HSN):

Status: Permanent, Full-Time in Sudbury, Ontario

ABOUT HEALTH SCIENCES NORTH & HEALTH SCIENCES NORTH FOUNDATION

Welcome to the heart of cutting-edge healthcare innovation and excellence - Health Sciences North (HSN). Based in Sudbury, and serving the vast expanse of Northeastern Ontario, spanning nearly 300,000 square kilometers, we stand as a beacon of exceptional care for nearly 557,000 residents.

At HSN, we don't just provide healthcare; we redefine it. As a regional, academic teaching, and research driving force, we lead the charge in a multitude of specialties including Cancer Care, Cardiac Care, Emergency Care, Pediatrics, Mental Health, and Surgical Care, among others. We are the epicenter of specialized care in the Northeast, pioneering breakthroughs and setting the gold standard for patient outcomes.

But we don't stop there. HSN is a hub of discovery and learning, home to the prestigious Health Sciences North Research Institute and the ground-breaking Labelle Innovation and Learning Center. Here, minds collide and ideas flourish, driving the future of healthcare forward.

Through the unwavering dedication of our Foundation, we channel the generosity of our community into tangible improvements in patient care. From specialized pediatric care to cancer treatment, from healthcare research to ground-breaking innovations in delivery, every dollar raised makes a difference, touching the lives of our patients in profound and meaningful ways.

Join us in our mission to transform healthcare, one patient at a time. Together, we're not just shaping the future - we're defining it.

THE OPPORTUNITY:

Reporting to the Senior Stewardship Officer, the Stewardship Coordinator is a key member of the Major Gifts, Planned Giving and Donor Stewardship team. The role supports HSN Foundation’s donor stewardship and recognition program by assisting with initiatives that celebrate philanthropic impact, recognize donor generosity and create meaningful opportunities for donors to see and experience the difference their support makes.

We encourage candidates with a strong passion for healthcare and eagerness to learn, even if they do not meet all the above qualifications and experience. Our supportive management team and Foundation are committed to creating an inclusive, collaborative, and purpose-driven environment where everyone can thrive and make a difference

ACCOUNTABILITIES:

Maintain and update stewardship and recognition projects in tracking systems and databases, monitoring timelines, deliverables and next steps to ensure information remains current, accurate and well organized.

Support the coordination of annual stewardship plans and schedules, proactively identifying upcoming deliverables, deadlines and information requirements and assisting with projects through completion.

Assist with the development of donor impact reports, updates and stewardship materials by gathering program statistics, outcomes, stories, project updates and other information from Foundation and HSN partners.

Support the implementation of established donor recognition projects, including signage, plaques, donor walls and other physical or digital recognition, coordinating approved requirements with internal teams and external vendors.

Receive, respond to and direct stewardship and recognition inquiries, maintaining appropriate documentation and tracking to support timely follow-up and resolution.

Assist with the planning and delivery of donor stewardship and engagement activities, including recognition events, hospital tours, donor visits, presentations and milestone celebrations, providing support with invitations, guest coordination, materials, logistics and on-site execution.

Support the preparation and coordination of donor communications, acknowledgments, recognition materials and other stewardship content that celebrates generosity, demonstrates philanthropic impact and fulfills established donor commitments.

Maintain accurate and organized stewardship records and documentation, including donor recognition information, project updates, completed activities and supporting materials within established systems and processes.

Work collaboratively with Foundation colleagues, HSN departments, clinical teams and external partners to gather information, coordinate deliverables and support stewardship and recognition activities.

Provide administrative, project and cross-functional support to the Major Gifts, Planned Giving and Donor Stewardship team and broader Foundation initiatives and priorities, as required.

OTHER DUTIES AS REQUIRED:

Some evening and weekend work may be required.

ESSENTIAL QUALIFICATIONS:

We understand that no single candidate will meet every qualification listed. However, the following outlines the key qualifications we value for this position, whether candidates bring them upon application or develop them while in the role:

Minimum three years of experience supporting and coordinating multi-faceted projects; experience in a development, fundraising or non-profit environment is considered an asset.
Demonstrated ability to coordinate and execute projects, processes and deliverables from established plans and priorities.
Strong interpersonal and collaboration skills, with the ability to work effectively across teams and with a variety of stakeholders.
Experience with project management and performance measurement skills;
Demonstrated ability to build relationships with donors, volunteers, and other key stakeholders;
Ability to work in a fast-paced environment, prioritize and multi-task;
Demonstrated initiative and ability to work independently while seeking direction and guidance when appropriate.
Strong written and verbal communication skills.
Experience with CRM databases, an asset, Raiser’s Edge (NXT).

OTHER QUALIFICATIONS:

Passionate relationship builder with exceptional written and oral communication skills;
Tact, diplomacy, and maturity in dealing with donors, volunteers, hospital staff, vendors and the general public;
Ability to think strategically, plan and prioritize, and work proactively to meet deadlines;
Team player and go-getter; always maintains a positive attitude.

OPERATIONAL REQUIREMENTS:

Driver’s license and access to a vehicle is required for the role (or the willingness and ability to travel efficiently via public transportation for offsite donor commitments);
Willingness and ability to work outside of regular business hours are required.

The successful candidate will be required to obtain a current Police Criminal Record Check.

WHAT WE OFFER:

The Health Sciences North Foundation supports workplace wellness and offers the following:

Membership in the HOOPP Pension Plan – A world leading pension plan.
Extended health and dental benefits with Health Care Spending Account.
Life Insurance and AD&D.
Short-term disability (STD) & long-term disability (LTD).
Two (2) paid float days.
Minimum four (4) weeks of annual leave.
Staff appreciation days.
Discounted rate for a GoodLife membership.
The support of our team, including fundraising, marketing/communications, and finance/operations.
Mentorship and peer-to-peer support from a team of in-house fundraisers.
A collaborative team dynamic.
Autonomy in managing your portfolio.
External and internal professional development opportunities.
Flexibility in working hours and location of work.
Competitive salary.
An inclusive workplace culture.

HIRING SALARY RANGE: The salary range for this position is $48,000 – $53,000. To ensure fair and equitable pay at Health Sciences North Foundation, placement on the salary range will be based on your years of experience, skills, and qualifications relevant to the position.

HOW TO APPLY:

Please apply on-line by visiting our website: https://careers.hsnsudbury.ca/

Deadline Date: October 14, 2026

The Health Sciences North Foundation values diversity and embraces an organizational culture that is inclusive and free of bias and discrimination. The Foundation is committed to the board and staff and is comprised of talented and dedicated individuals with a diverse mix of expertise, experience, skills, and backgrounds.

We want to thank all applicants in advance and advise that only candidates selected for an interview will be contacted.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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More about this job

Responsibilities

The Stewardship Coordinator supports the Foundation's donor recognition program by managing stewardship projects, tracking deliverables, and coordinating donor engagement activities. They work collaboratively with internal and external partners to gather impact information and ensure donor commitments are fulfilled.

Requirements

The role requires a minimum of three years of experience in project coordination, preferably within a non-profit or fundraising environment. Candidates must possess strong interpersonal skills, the ability to manage multiple projects, and proficiency in CRM databases.

Skills

Project coordination
Donor stewardship
Fundraising
Relationship building
Project management
Database management
Communication
Event planning
Collaboration
Performance measurement
Administrative support
Stakeholder engagement
Time management
Multi-tasking
CRM software

Benefits

HOOPP Pension Plan
Extended health and dental benefits
Health Care Spending Account
Life Insurance
AD&D
Short-term disability
Long-term disability
Paid float days
Annual leave
Staff appreciation days
GoodLife membership discount

Visa sponsorship

Not detected in the job text

Keywords

Stewardship
Fundraising
Donor relations
Non-profit
Project management
CRM
Raiser's Edge
Healthcare
Donor recognition
Event coordination
Stakeholder management
Database administration
Philanthropy
Administrative support
Public relations

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