Admin Assistant

Position #: 202305

Expected Start Date: November 16, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director Tertiary and Surgical Services - Urban Saskatoon

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 5 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Provincial Services – Tertiary Care of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Provincial Services – Tertiary Care portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• "3-5 years of experience working in a senior administrative assistant-type role "

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Equivalent combination of education and experience

Competencies

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Planning skills
• Advanced - Organizational skills

Knowledge and Abilities

• Ability to be self-directed, creative, collaborative and to have sound judgement
• Ability to adapt to changing conditions
• Knowledge in minute taking
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
•  Ability to work collegially, collaboratively and build positive relationships 
• Commitment to quality, safety, and improvement striving towards zero harm
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Superior interpersonal, communication and writing skills

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.