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HearCANADA

Sales & Reception Coordinator

Sudbury, ON, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

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Original job description

About Us

Part of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110+ clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliver Wonderful Sound for All. Learn more about us by visiting our webpage.

Position Overview

We are seeking a Sales & Reception Coordinator (called "Client Care Coordinator" internally) to join our Client Care team! In this role, you will be responsible for administrative duties within the clinic, providing an exceptional client experience, and driving sales of our products and services.

This is a permanent, full-time position based onsite at our Sudbury HearCANADA Clinic based at 128 Pine Street, Unit 203, Sudbury, Ontario. Typical hours of work are Monday through Friday 8:30 am - 4:30 pm local time.

What We Offer

Starting hourly compensation of $21-$24/hour + an attractive bonus program
Comprehensive benefit package including health, dental, vision + a healthcare spending account, starting on day one of hire
RRSP matching program
Generous time off policies including 3 weeks of vacation, 7 paid personal days, + 1 paid volunteer day per year
Training, learning, + continuing education opportunities
Friends and family discounts + access to our employee perk program
Purpose-driven + people-centric culture with the ability to make an impact in our communities across Canada

What You'll Do

Provide an exceptional and individualized client experience for clients visiting and contacting the clinic
Manage the clinic schedule by booking and rescheduling appointments; follow-up on missed appointments or with appointment reminders
Making product and payment recommendations to enhance the client journey
Support with maintaining physical and electronic records
Perform basic hearing aid maintenance and product questions
Participate in local events and marketing initiatives to support HearCANADA branding and networking within the local community
Educate patients on billing and payment options; perform AR duties as assigned

What We're Looking For

Experience in a customer-facing role - you bring 2+ years of experience working in sales, retail, a busy office, or a clinic environment and are comfortable interacting with customers
Sales acumen - comfortability in recommending products and services to clients
Customer-centric attitude - you are comfortable interacting with diverse client groups and networking within the community to position HearCANADA as the region's number one choice for hearing care services
Team-player - you work well with others and appreciate what can be accomplished with support from colleagues
Willingness to participate in some local travel - access to a car and a valid driver's license is strongly preferred as some travel will be expected within the assigned region (mileage paid) for community events and marketing initiatives

To join us on our journey in providing Wonderful Sound for All, click the "Apply Now" button!

HearCANADA acknowledges that this posting represents a current, existing vacancy. We use an Applicant Tracking System to post vacancies and manage candidate data; Artificial Intelligence is not used in the decision-making process in screening or interviewing candidates, however, may be used for note-taking or automations such as email communication.

HearCANADA is committed to fair and accessible employment practices, and we welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking place in all aspects of the selection process; requests can be submitted via careers@hearcanada.com.

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More about this job

Responsibilities

Provide a welcoming, individualized client experience while managing clinic administration, including scheduling, appointment follow-ups, and physical and electronic records. Recommend products and payment options, assist with basic hearing aid maintenance and billing, and support local events and marketing initiatives.

Requirements

Applicants should have at least two years of experience in sales, retail, a busy office, or a clinic, along with confidence recommending products and services to customers. Strong customer focus, teamwork, comfort interacting with diverse clients, and willingness to travel locally are expected; a car and valid driver's license are strongly preferred.

Skills

Customer Service
Sales
Appointment Scheduling
Product Recommendations
Payment Recommendations
Recordkeeping
Hearing Aid Maintenance
Billing
Accounts Receivable
Community Networking
Event Marketing
Communication
Teamwork

Benefits

Bonus Program
Health Benefits
Dental Benefits
Vision Benefits
Healthcare Spending Account
RRSP Matching
Three Weeks Of Vacation
Seven Paid Personal Days
Paid Volunteer Day
Training And Continuing Education
Friends And Family Discounts
Employee Perk Program

Visa sponsorship

Not detected in the job text

Keywords

Hearing Care
Hearing Health
Hearing Aids
Client Care
Clinic Administration
Customer Experience
Sales
Appointment Scheduling
Appointment Reminders
Client Records
Electronic Records
Product Recommendations
Payment Options
Billing
Accounts Receivable
Community Events
Marketing Initiatives
Community Networking
Healthcare
Medical Equipment

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