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Added 14 mins ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 14 mins ago
N
Executive Assistant
Navacord
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 15 mins ago
Assistant Manager - Blue Chip Cafe
AMS of UBC
Vancouver, BC
…AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes…
Added 43 mins ago
SM
Scientist I
St. Michael's Hospital
Toronto, ON
- Full-time
Eligible for an academic appointment (minimum Assistant Professor) at the University of Toronto.
Added 2 hours ago
MC
Student Engagement & Leadership Program Assistant (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Under the direction of the Manager, Student Success & Engagement, the Student Engagement & Leadership Program Assistant assists with development, volunteer programs, peer-led initiatives,…
Added 2 hours ago
IA
administrative assistant - office
Insight Advantage
Leamington, ON
- Full-time
Added 3 hours ago
SC
Funeral Director/Embalmer
Service Corporation International
Saskatoon, SK
- Full-time
The Funeral Services Assistant duties must be performed consistent with company mission and values and adherence to company policies and procedures.
Added 3 hours ago
C
Executive Personal Assistant
Confidential
Victoria, BC
- $70,000 to $85,000 CAD / year
- Full-time
Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Added 3 hours ago
UE
SENIOR DOCUMENTS MANAGEMENT ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
Job Network : Public Information and Conference Management
Added 4 hours ago
Professional Regulation Officer (9-Month Term)
Law Society Human Resources Team
Vancouver, BC
…Professional Regulation Coordinator and Professional Regulation…
Added 5 hours ago
S
Communication and Administrative Assistant
SaskCulture
Regina Beach, SK
- Internship
OSAC is seeking a motivated and creative individual to join our team as a Communications & Administrative Assistant. This position will play a vital role in enhancing OSAC's communications,…
Added 5 hours ago
A
Assistant Property Manager
Armco
Calgary, AB
- Full-time
We're growing in the Calgary market and are looking for an Assistant Property Manager to join our team and grow with us.
Added 6 hours ago
DC
Domestic Assistant (REQ0121): Coastland College
Dorset Council UK
Dorchester, ON
- Full-time
…job for you. No two days are the same as we are a College, a Conference/Wedding Venue, have an Animal Park welcoming Visitors as well as on-site…
Added 6 hours ago
Executive Assistant
Joseph Ribkoff
Dorval, QC
Reporting directly to the CEO, the Executive Assistant - will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and…
Added 8 hours ago
OH
Legal Assistant, Privacy (18-Month Contract)
Osler, Hoskin & Harcourt LLP
Toronto, ON
- Full-time
Provides support for conference and other business development activities including speaking notes and presentation materials
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 17 hours ago
J
Administrative assistant - office
JobsMedia.io
Fort St. John, BC
- Full-time
Added 20 hours ago
TU
Junior NLP Data Scientist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Part-time
Under the supervision of Dr. John-Jose Nunez and Dr. Trisha Chakrabarty, Assistant Professors at the Department of Psychiatry, the successful candidate will work in close collaboration with…
Added 22 hours ago
DU
Dr. Edgar Gold Chair in Maritime Law and Global Trade
Dalhousie University
Halifax, NS
- Full-time
The Schulich School of Law, Dalhousie University, invites applications for a tenure-stream appointment at the rank of Assistant, Associate or Full Professor, expected to commence July 1,…
Added 23 hours ago
UO
Junior NLP Data Scientist
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Detwiller Pavilion (DPAV)
- $5,692.25 to $8,179.5 CAD / month
- Part-time
Under the supervision of Dr. John-Jose Nunez and Dr. Trisha Chakrabarty, Assistant Professors at the Department of Psychiatry, the successful candidate will work in close collaboration with…
Added 23 hours ago
Administrative Assistant (Casual)
FIREFLY
Sioux Lookout, ON
FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running…
Added 1 day ago
SI
Canadian Immigration Lawyer
Sedai Immigration Law Corporation
Surrey, BC
- Full-time
Close mentoring. We ensure a high level of support. We case conference on all files and maintain an open-door policy, fostering collaboration and team support.

Heidelberg Materials

Executive Administrative Assistant and Office Manager

Edmonton, AB, Canada

Competitive base salary: $78,070 - $104,077 · Full-time

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Job details

Pay: Competitive base salary: $78,070 - $104,077
Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Line of Business: Service & Support

About Us

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

What You'll Be Doing

Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
Coordinate travel schedules and make necessary arrangements
Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
Prepare correspondence including memos, letters, reports, statistical summaries and minutes
Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
Prepare information for various executive level presentations and communications
Office management, including overseeing receptionist function and phone services
Manage the office building requirements and general functionality
Provide support to all areas of management within the office
Manage and provide backup to Reception on an as-needed basis
Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
Perform other duties and special projects as assigned or directed

What Are We Looking For

Post-secondary administrative training
4-5 years previous "executive level" administrative experience
Previous Executive Assistance experience in a corporate setting will be an asset
Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required
2-3 years of proven experience preparing and analyzing financial reports
Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
A proven track record meeting work deadlines and working collaboratively as part of a team
Ability to effectively respond to questions from all levels within the company and third parties

Work Environment

Primarily office-based position in a professional and collaborative work environment
Regular interaction with employees, leaders, vendors, and external stakeholders
Fast-paced setting requiring strong prioritization, adaptability, and attention to detail
Occasional travel may be required to support business operations and team initiatives

What We Offer

Competitive base salary: $78,070 - $104,077
Industry leading benefits package, including health, dental, and wellness
Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

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More about this job

Responsibilities

The Executive Administrative Assistant and Office Manager provides high-level administrative support to the Vice President of Cement Operations, including calendar management, travel arrangements, and financial reporting. Additionally, the role oversees general office functionality, manages reception services, and coordinates internal and external meetings.

Requirements

Candidates must have post-secondary administrative training and 4-5 years of executive-level administrative experience. Proficiency in MS Office suite and Concur, along with strong financial reporting and communication skills, is required.

Skills

Administrative support
Office management
Calendar management
Travel coordination
Expense reporting
Financial reporting
MS Word
MS Excel
MS PowerPoint
MS Outlook
Concur
Communication skills
Project coordination
Event organization
Data analysis
Prioritization

Benefits

Health insurance
Dental insurance
Wellness program
Pension plan
Company contribution
RRSP options
Training and development opportunities
Career growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Manager
Cement Operations
Building Materials
Executive Support
Calendar Management
Travel Coordination
Expense Reports
PCard
Accounts Payable
Videoconferencing
Financial Reports
MS Word
MS Excel
MS PowerPoint
MS Outlook
Concur
Receptionist
Stakeholder Management
Project Management
Data Analysis
Communication
Prioritization
Adaptability
Attention to Detail

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