Office & administration jobs in Canada

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Added 4 days ago
OC
Superviseur(e), services à la clientèle et opérations / Client Services and Operations Supervisor
Ossiano Capital
Montreal, QC
- Full-time
Excellentes compétences informatiques, avec une maîtrise intermédiaire à avancée de Microsoft Office.
Added 4 days ago
S
Senior Administrative Assistant
Sapere
Mississauga, ON
- Full-time
…maintain records and filing systems, and support day-to-day office operations. Responsibilities also include answering and directing phone calls, greeting visitors, coordinating logistics…
Added 4 days ago
HR
Purchasing Manager
Horizon Recruitment Inc
Vancouver, BC · Greater Vancouver Metropolitan Area
- $120,000 to $130,000 CAD / year
- Full-time
Added 4 days ago
Unit Clerk, Medicine Outpatient - Burnaby Hospital
Fraser Health
Burnaby, BC
Added 4 days ago
H&
Front Office Coordinator
Heidrick & Struggles
Toronto, ON
- Full-time
Minimum 4 years of office/reception experience required
Added 4 days ago
Service Management Analyst
Hydro One Networks Inc
ON · Rexdale, ON
Requires experience with various software applications such as MS Office and Excel skills to manipulate data to produce various technical reports.
Added 4 days ago
WI
Senior Asset Management Consultant
WSP in Canada
Canada
- Full-time
Added 4 days ago
PA
Receptionist - McLaren Toronto
Pfaff Automotive Partners Inc.
Woodbridge, ON
- Full-time
Added 4 days ago
SS
Front Desk Receptionist
Sunrise Senior Living
Richmond Hill, ON · Sunrise of Richmond Hill
- Part-time
Process meal tickets and assist with basic office tasks
Added 4 days ago
M
Administrative technician for our corporate insolvency team
MNP
Montreal, QC
- Full-time
Make an impact with our Administration team as administrative technician. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 4 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing…
Added 4 days ago
TP
Receptionist / Office Assistant
Trimark People Solutions
Alert Bay, BC
- Part-time
We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assistant to provide clerical support for the Early Childhood Development Programs and for NVI AIDP.
Added 4 days ago
RB
Contract Administrator
Recruitment By Design
Calgary, AB
- $80,000 to $90,000 CAD / year
- Full-time
Minimum of 4 years of experience in an architectural or engineering office environment, working in a construction administrator capacity.
Added 4 days ago
CI
Administrative Assistant
Cenergy International Services
Dartmouth, NS
- Contract
…and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in…
Added 4 days ago
SC
Manufacturing Documentation Technician
Spyder Controls Corp.
Lacombe, AB
- Full-time
Proficiency in Microsoft Office & Google Workspace (particularly Excel/Sheets, Word/Docs)
Added 4 days ago
N
Executive Assistant
Navacord
Toronto, ON
- Full-time
…someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project…
Added 4 days ago
PF
Finance & Administrative Assistant
People First HR Services
Winnipeg, MB
- $50,584 to $71,825 CAD / year
- Full-time
…administrative support to ensure the efficient operation of the…
Added 4 days ago
SR
Office Administrator
Skyline Recruitment Ltd
Surrey, BC
- Full-time
The ideal candidate will have previous experience in office administration, reception, or executive assistance. Experience within the construction, real estate, or property development…
Added 4 days ago
Senior Asset Management Consultant
WSP
Toronto, ON
Added 4 days ago
K
Partner Administrative Assistant - Tax
KPMG
Vancouver, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 4 days ago
Senior Land Agent, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Post-secondary education in Land Administration, Business Administration, Geography, Environmental Studies, Planning, Real Estate, Natural Resource Management, or related discipline.
Added 4 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Havre-Saint-Pierre, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 4 days ago
Unit Clerk Float
Winnipeg Regional Health Authority
Winnipeg, MB
Must have satisfactory employment record
Added 4 days ago
BEC Bilingual Administrative Assistant
EY
Toronto, ON · Montreal, QC
To qualify for the role, you must have
Added 4 days ago
Administrative Coordinator
University of Toronto
Toronto, ON
Key responsibilities include, responding to enquiries, and redirecting questions, event planning, maintaining the office space, coordinating travel logistics, maintaining and updating…

Heidrick & Struggles

Front Office Coordinator

Toronto, ON, Canada

Full-time

Apply on heidrick.wd1.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 4 years of office/reception experience required.
Posting language: English
Posted: Nov 9, 2026

Original job description

Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Role Responsibilities

The Front Office Coordinator of the Chicago office must be highly organized, professional, and polished in a fast-paced environment. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. This individual must be comfortable sitting at the front desk of the office while juggling other office-related tasks. The Front Office Coordinator will need to handle last-minute changes and challenges with urgency and effective solutions. Strong business ethics - honesty, integrity, and discretion - are essential, along with the ability to work collaboratively and coordinate seamlessly across all levels of the organization. The Front Office Coordinator must also communicate effectively with individuals at all levels, from entry-level staff to C-suite executives.

Guest Management & Office Support:

Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all Heidrick & Struggles guests and visitors including scheduling conference rooms, office space and videoconferences.
Managing Robin, ensuring there aren’t any issues with overlapping/canceling reservations
Preparing & greeting new hires on their first day
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.

Office Communications & Support:

Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms and café.
Maintain up to date phone lists, office map and general office information.
Provide administrative back-up support to consultants on ad-hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.

Living Our Values:

Acting as a culture carrier; contributing to office and/or firm initiatives.
Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
Fostering an environment of collaboration; viewed as a team player.
Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Basic Role Qualifications

High school education required; college degree desired.
Minimum 4 years of office/reception experience required.
Available to work in-office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm.
Excellent communication skills, verbal, written and listening.
Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Preferred Role Qualifications

Professional services experience
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments
Demonstrate effective and accurate proofreading and editing skills.
Should be able to meet physical demands of the job including sitting for long periods of time, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing and speaking.

Pay Range Guidelines for this Position:

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Apply on heidrick.wd1.myworkdayjobs.com About employer

More about this job

Responsibilities

The Front Office Coordinator is responsible for managing the reception area, greeting guests, and providing administrative support to consultants. They will also handle office communications, coordinate conference room reservations, and ensure the office environment remains professional and organized.

Requirements

Candidates must have a minimum of 4 years of office or reception experience and proficiency in Microsoft Office products. A high school diploma is required, while a college degree is preferred, along with strong communication and keyboarding skills.

Skills

Front office management
Reception
Microsoft Office
Communication
Scheduling
Guest relations
Administrative support
Proofreading
Editing
Business ethics
Time management
Customer service
Data entry
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Front Office Coordinator
Reception
Administrative Support
Microsoft Office
Guest Management
Professional Services
Business Acumen
Scheduling
Videoconferencing
Robin
Communication Skills
Proofreading
Editing
Office Management
Client Relations

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Office & administration jobs in Canada

Superviseur(e), services à la clientèle et opérations / Client Services and Operations Supervisor

Senior Administrative Assistant

Purchasing Manager

Unit Clerk, Medicine Outpatient - Burnaby Hospital