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Administrative Assistant (6:30am-3pm)
Veolia | North America
AB · Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
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KU
Academic Information Assistant (Contract)
King's University College
London, ON
- $65,331 to $79,598 CAD / year
- Contract
Requires a professional manner, initiative, diplomacy, confidentiality, good judgement, strong attention to detail, accuracy, and the ability to multi-task and prioritize effectively.
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IP
Call Centre Clerk - Moncton
Indigo Park Canada
Moncton, NB
- Full-time
This role is ideal for a professional who enjoys problem-solving, communicating with customers, and working independently in a fast-paced environment where attention to detail and sound…
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CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
Coordinate compliance training, professional development, and other employee training initiatives.
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RP
Marketing Specialist
Roylo Partners
Toronto, ON
- Full-time
This role combines writing, coordination and administrative support. You'll help prepare communications, organise information, assist with internal updates and ensure messages are shared…
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TG
Enterprise Compliance Intern
TMX Group
Toronto, ON
- $20 to $25 CAD / hour
- Full-time
Policy Maintenance & Administrative Support (15%): Support the enterprise policy management framework by maintaining, updating, and publishing policies and procedures on the internal…
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Training and professional development opportunities,
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…study documents, processing blood samples, and handling various administrative tasks. This role also involves ordering supplies, providing coverage for administrative tasks during teammate…
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
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Lab Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Laboratory Manager oversees both the day-to-day administrative infrastructure and basic science research activities within the Otorhinolaryngological Sciences Laboratory. This dual-role…
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ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
Performs other duties (administrative) directly related to the program as required or assigned by the program leadership;
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
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RP
Communications Assistant
Roylo Partners
Toronto, ON
- Full-time
This role combines writing, coordination and administrative support. You'll help prepare communications, organise information, assist with internal updates and ensure messages are shared…
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ED
Procurement Advisor / Sr. Procurement Advisor - EN 932
Export Development Canada | Exportation et développement Canada
Montreal, QC
- $84,698 to $128,743 CAD / year
- Full-time
Professional Development: Take advantage of our continuous learning opportunities, including training programs, workshops and language training
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Global Engagement and Mobility Assistant
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
…Global Engagement and Mobility Lead, this position provides administrative, logistical, promotional, and student service support for outbound and inbound mobility activities, international…
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Administrative Assistant (6:30am-3pm)
Veolia | Water Tech
AB · Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added just now
P4
Accounting & Payroll Officer
Placemaking 4G
Millbrook, NS
- $50,000 to $60,000 CAD / year
- Full-time
Millbrook’s administrative team is made up of professional staff who work with care and intention to support community priorities. Their work reflects the community’s commitment to growth,…
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Mental Health Program Specialist (Temporary), Post Secondary Mental Health
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Maintain accurate project documentation, schedules, trackers, and administrative records; suggest improvements to day-to-day processes.
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Staff Sergeant (D)
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Sarnia, ON
- $80,041 to $115,335 CAD / year
- Full-time
Advanced proficiency in oral and written French, with the ability to communicate effectively in a professional environment.
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Service Coordinator/ Coordonnateur(trice) De Service
InVision Staffing Services Inc.
Laval, QC
- $65,000 to $80,000 CAD / year
- Full-time
InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a…
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Associate, Operations and Project Management
Hillsdale Investment Management Inc.
Toronto, ON · Greater Toronto Area, Canada
- $80,000 to $120,000 CAD / year
- Full-time
We are looking for an operations professional who takes ownership, anticipates what comes next and connects information across clients, processes and systems.
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Superviseur(e), services à la clientèle et opérations / Client Services and Operations Supervisor
Ossiano Capital
Montreal, QC
- Full-time
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Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The role supports multiple revenue streams, including research grants, contracts, and administrative and operational revenues, within a diverse financial environment

Heidrick & Struggles

Front Office Coordinator

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 4 years of office/reception experience required.
Posting language: English
Posted: Nov 9, 2026

Original job description

Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Role Responsibilities

The Front Office Coordinator of the Chicago office must be highly organized, professional, and polished in a fast-paced environment. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. This individual must be comfortable sitting at the front desk of the office while juggling other office-related tasks. The Front Office Coordinator will need to handle last-minute changes and challenges with urgency and effective solutions. Strong business ethics - honesty, integrity, and discretion - are essential, along with the ability to work collaboratively and coordinate seamlessly across all levels of the organization. The Front Office Coordinator must also communicate effectively with individuals at all levels, from entry-level staff to C-suite executives.

Guest Management & Office Support:

Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all Heidrick & Struggles guests and visitors including scheduling conference rooms, office space and videoconferences.
Managing Robin, ensuring there aren’t any issues with overlapping/canceling reservations
Preparing & greeting new hires on their first day
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.

Office Communications & Support:

Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms and café.
Maintain up to date phone lists, office map and general office information.
Provide administrative back-up support to consultants on ad-hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.

Living Our Values:

Acting as a culture carrier; contributing to office and/or firm initiatives.
Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
Fostering an environment of collaboration; viewed as a team player.
Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Basic Role Qualifications

High school education required; college degree desired.
Minimum 4 years of office/reception experience required.
Available to work in-office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm.
Excellent communication skills, verbal, written and listening.
Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Preferred Role Qualifications

Professional services experience
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments
Demonstrate effective and accurate proofreading and editing skills.
Should be able to meet physical demands of the job including sitting for long periods of time, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing and speaking.

Pay Range Guidelines for this Position:

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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More about this job

Responsibilities

The Front Office Coordinator is responsible for managing the reception area, greeting guests, and providing administrative support to consultants. They will also handle office communications, coordinate conference room reservations, and ensure the office environment remains professional and organized.

Requirements

Candidates must have a minimum of 4 years of office or reception experience and proficiency in Microsoft Office products. A high school diploma is required, while a college degree is preferred, along with strong communication and keyboarding skills.

Skills

Front office management
Reception
Microsoft Office
Communication
Scheduling
Guest relations
Administrative support
Proofreading
Editing
Business ethics
Time management
Customer service
Data entry
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Front Office Coordinator
Reception
Administrative Support
Microsoft Office
Guest Management
Professional Services
Business Acumen
Scheduling
Videoconferencing
Robin
Communication Skills
Proofreading
Editing
Office Management
Client Relations

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