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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Support the end-to-end technology delivery of the MPW Replatform project, translating project priorities into executable plans, milestones, dependencies, and measurable outcomes.
Added just now
Z
Tax, Accounting and Business Advisory Manager
Zeifmans
Toronto, ON · North York, ON
- Full-time
Lead, mentor, and coach professional staff, providing guidance, constructive feedback, and support for ongoing career development.
Added just now
KC
Senior Electrical Designer & Team Lead
Kepler Communications Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
$1,500 annual professional development fund to support your growth.
Added just now
NI
Senior Product Manager, AV Solutions and Ecosystems
Nureva Inc.
Calgary, AB
- Full-time
The ideal candidate combines strong product-management judgement with meaningful professional AV, unified communications, meeting-room or channel experience. They may have developed their…
Added just now
A
Service Manager
AutoCanada
Maple Ridge, BC
- $120,000 to $150,000 CAD / year
- Other
…across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable - and we…
Added just now
DI
Senior Category Manager
Definity Insurance Company
Waterloo, ON
- Full-time
leading RFx/competitive bid processes including the negotiation strategy and/or support on contract negotiations with vendors to deliver value and savings to the organization;
Added 15 mins ago
JI
Project Sales Associate
J.D. Irving, Limited
Fredericton, NB
- Full-time
Take initiative and confidently direct customer interactions
Added 15 mins ago
CT
Addiction and Mental Health Worker, ReachOut/988
CMHA Thames Valley Addiction and Mental Health Services
London, ON
- $27.14 to $37.26 CAD / hour
- Part-time
As a member of our Reach Out/988 team, you’ll support individuals through phone, text and webchat who are struggling with their mental health and/or addictions to feel the same sense of…
Added 15 mins ago
CT
Addiction & Mental Health Worker, HART Hub & Withdrawal Mgmt Float
CMHA Thames Valley Addiction and Mental Health Services
ON
- $27.14 to $37.26 CAD / hour
- Part-time
The Addiction and Mental Health Worker in the Withdrawal Management Services program will actively support individuals who are experiencing withdrawal from substances in a community…
Added 15 mins ago
CT
Addiction and Mental Health Worker, HART Hub London
CMHA Thames Valley Addiction and Mental Health Services
London, ON
- $27.14 to $30.01 CAD / hour
- Part-time
The London HART Hub is a low barrier recovery-oriented space that aims to support individuals experiencing homelessness with mental health and addiction needs to improve their health and…
Added 15 mins ago
H&
Front Office Coordinator
Heidrick & Struggles
Toronto, ON
- Full-time
Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Added 15 mins ago
Senior Permitting Analyst, Pacific Link (Contract)
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 15 mins ago
Technical Officer, Electromechanical Prototyping for Medical Devices Research
National Research Council Canada
Boucherville, QC
…you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the…
Added 29 mins ago
WI
Principal Geomorphologist
WSP in Canada
Vancouver, BC
- Full-time
…solutions that strengthen communities, protect ecosystems, and support sustainable development across the province. This is a leadership role where your technical expertise and strategic…
Added 29 mins ago
WI
Principal Water Resources Engineer
WSP in Canada
Vancouver, BC
- Full-time
…role where your technical expertise and strategic insight will direct major projects and help protect ecosystems, infrastructure, and the people who rely on…
Added 29 mins ago
WI
Principal Geomorphologist
WSP in Canada
BC · British Columbia, Canada
- Full-time
…solutions that strengthen communities, protect ecosystems, and support sustainable development across the province. This is a leadership role where your technical expertise and strategic…
Added 29 mins ago
WI
Principal Water Resources Engineer
WSP in Canada
BC · British Columbia, Canada
- Full-time
…role where your technical expertise and strategic insight will direct major projects and help protect ecosystems, infrastructure, and the people who rely on…
Added 29 mins ago
PC
Job Coach - Retention Specialist
Pinecrest-Queensway Community Health Centre
Ottawa, ON
- $32.46 to $38.19 CAD / hour
- Full-time
Conducts job task analyses, and develops and monitors training and support plans in partnership with clients and employers, to ensure that supports provided are carefully planned and…
Added 29 mins ago
WI
Principal Water Resources Engineer
WSP in Canada
Vancouver, BC
- Full-time
…role where your technical expertise and strategic insight will direct major projects and help protect ecosystems, infrastructure, and the people who rely on…
Added 29 mins ago
WI
Principal Geomorphologist
WSP in Canada
Vancouver, BC
- Full-time
…solutions that strengthen communities, protect ecosystems, and support sustainable development across the province. This is a leadership role where your technical expertise and strategic…
Added 29 mins ago
PC
Employment Specialist (Bilingual)
Pinecrest-Queensway Community Health Centre
Ottawa, ON
- $32.46 to $38.19 CAD / hour
- Full-time
Provides direct one-on-one employment support to clients in a client-centred manner.
Added 29 mins ago
BF
Project Coordinator / Junior Estimator
Blake Farrow Project Management
Collingwood, ON
- Full-time
…projects with a focus on quality, cost control, scheduling, and professional project…
Added 29 mins ago
ME
Chief Executive Officer
MNP Executive Search & Professional Recruitment
Vancouver, BC
- Full-time
…with the ability to identify and advance opportunities that support community and organizational…
Added 29 mins ago
WI
Principal Water Resources Engineer
WSP in Canada
Victoria, BC
- Full-time
…role where your technical expertise and strategic insight will direct major projects and help protect ecosystems, infrastructure, and the people who rely on…
Added 29 mins ago
WI
Principal Geomorphologist
WSP in Canada
Victoria, BC
- Full-time
…solutions that strengthen communities, protect ecosystems, and support sustainable development across the province. This is a leadership role where your technical expertise and strategic…
Added 29 mins ago
PC
Director of Care - Delhi LTC
peopleCare Communities
Waterloo, ON
- Full-time
…residents’ needs and preferences. You’ll set clear standards for professional practice and oversee care delivery to support consistent documentation, sound clinical decision-making, and a…

Heidrick & Struggles

Front Office Coordinator

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 4 years of office/reception experience required.
Posting language: English
Posted: Nov 9, 2026

Original job description

Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Role Responsibilities

The Front Office Coordinator of the Chicago office must be highly organized, professional, and polished in a fast-paced environment. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. This individual must be comfortable sitting at the front desk of the office while juggling other office-related tasks. The Front Office Coordinator will need to handle last-minute changes and challenges with urgency and effective solutions. Strong business ethics - honesty, integrity, and discretion - are essential, along with the ability to work collaboratively and coordinate seamlessly across all levels of the organization. The Front Office Coordinator must also communicate effectively with individuals at all levels, from entry-level staff to C-suite executives.

Guest Management & Office Support:

Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all Heidrick & Struggles guests and visitors including scheduling conference rooms, office space and videoconferences.
Managing Robin, ensuring there aren’t any issues with overlapping/canceling reservations
Preparing & greeting new hires on their first day
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.

Office Communications & Support:

Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms and café.
Maintain up to date phone lists, office map and general office information.
Provide administrative back-up support to consultants on ad-hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.

Living Our Values:

Acting as a culture carrier; contributing to office and/or firm initiatives.
Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
Fostering an environment of collaboration; viewed as a team player.
Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Basic Role Qualifications

High school education required; college degree desired.
Minimum 4 years of office/reception experience required.
Available to work in-office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm.
Excellent communication skills, verbal, written and listening.
Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Preferred Role Qualifications

Professional services experience
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments
Demonstrate effective and accurate proofreading and editing skills.
Should be able to meet physical demands of the job including sitting for long periods of time, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing and speaking.

Pay Range Guidelines for this Position:

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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More about this job

Responsibilities

The Front Office Coordinator is responsible for managing the reception area, greeting guests, and providing administrative support to consultants. They will also handle office communications, coordinate conference room reservations, and ensure the office environment remains professional and organized.

Requirements

Candidates must have a minimum of 4 years of office or reception experience and proficiency in Microsoft Office products. A high school diploma is required, while a college degree is preferred, along with strong communication and keyboarding skills.

Skills

Front office management
Reception
Microsoft Office
Communication
Scheduling
Guest relations
Administrative support
Proofreading
Editing
Business ethics
Time management
Customer service
Data entry
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Front Office Coordinator
Reception
Administrative Support
Microsoft Office
Guest Management
Professional Services
Business Acumen
Scheduling
Videoconferencing
Robin
Communication Skills
Proofreading
Editing
Office Management
Client Relations

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