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Added 1 min ago
TU
Senior Student Support Specialist
The University of British Columbia
Vancouver, BC
- Full-time
Front Desk Coordination and Support Team Supervision
Added 1 min ago
OF
Senior Membership Sales Associate
Orangetheory Fitness 10018
Milton, ON
- $25 to $32 CAD / hour
- Full-time
This position is so much more than working at the front desk. You’ll be one of the first people prospective members and current members meet when they walk into the studio. You’ll help make…
Added 1 min ago
OF
Senior Membership Sales Associate
Orangetheory Fitness 10018
Waterloo, ON
- $25 to $32 CAD / hour
- Full-time
This position is so much more than working at the front desk. You’ll be one of the first people prospective members and current members meet when they walk into the studio. You’ll help make…
Added 1 min ago
OF
Senior Membership Sales Associate
Orangetheory Fitness 10018
Oakville, ON
- $25 to $32 CAD / hour
- Full-time
This position is so much more than working at the front desk. You’ll be one of the first people prospective members and current members meet when they walk into the studio. You’ll help make…
Added 16 mins ago
SC
Front End - Cashier
Safeway Canada
Saskatoon, SK
- Full-time
Operate Customer Service Desk following all procedures for lottery sales, refunds, bottle returns and inquiries
Added 16 mins ago
OP
Staff Sergeant (D)
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Sarnia, ON
- $80,041 to $115,335 CAD / year
- Full-time
…a hands on leadership role with real accountability, not a desk…
Added 32 mins ago
S
13624 - Tenant Support Coordinator
S.U.C.C.E.S.S.
Vancouver, BC
- Full-time
- Temporary
Support the administrative works such as answering phone calls and front desk reception duties, handling and filing the office documents and tenant files
Added 32 mins ago
H&
Front Office Coordinator
Heidrick & Struggles
Toronto, ON
- Full-time
The Front Office Coordinator of the Chicago office must be highly organized, professional, and polished in a fast-paced environment. The ideal candidate is proactive, independent, and…
Added 46 mins ago
SS
Front Desk Receptionist
Sunrise Senior Living
Richmond Hill, ON · Sunrise of Richmond Hill
- Part-time
Maintain a welcoming front desk and Bistro area
Added 1 hour ago
I
Operations Coordinator
Intelcom
Saint-Jérôme, QC
- Full-time
Handle customer pickups and (front desk assistance to customer)
Added 1 hour ago
FI
Trade Support Officer
FP Inc.
Toronto, ON
- Contract
…Lending Operations team. Close coordination is required with Front Trading Desks and other internal & external stakeholders. Other responsibilities include collection of borrower lending…
Added 2 hours ago
AR
Guest Service Agent
Algonquin Resort
Halifax, NS
- Full-time
…while supporting various guest service functions including front desk operations, lobby services, switchboard, night audit, and security…
Added 2 hours ago
Z
Sales Partner
Zorino
Canada
- Contract
…sees calls, talk time and results for each rep. There is no desk phone, no headset and no app to install. One flat price for the whole team ($129, $250 or $450 a month), a local business…
Added 2 hours ago
Office Assistant
ALS
Kamloops, BC · CAN - BC - Kamloops (Bowers Place)
Responsible for front desk operations including calls, phone directory/switchboard management, mail and shipping, and opening/closing;
Added 2 hours ago
Front End - Cashier
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Saskatoon, SK
Operate Customer Service Desk following all procedures for lottery sales, refunds, bottle returns and inquiries
Added 2 hours ago
H
Superviseur de la réception - Hilton Québec
Hilton
Quebec, QC
- Full-time
Added 2 hours ago
EF
Retail Sales Representative - South-West Shore
Encore Field Marketing Solutions Inc.
Châteauguay, QC · QC, Châteauguay, CA-QC
- Part-time
…thrive in a fast-paced environment, you won’t be sitting at a desk in this role! You aren’t afraid of technology and use it in your daily life. You take a consultative, insight-based…
Added 2 hours ago
TG
Reception + Retail Associates
Tommy Gun's Original Barbershop
Langley (District), BC · Walnut Grove, BC
- Full-time
You'll help manage the front desk, assist guests with retail products, and support the barbering team in keeping the shop running smoothly.
Added 2 hours ago
TG
Reception + Retail Associates
Tommy Gun's Original Barbershop
Langley (District), BC · Walnut Grove, British Columbia
- Full-time
You'll help manage the front desk, assist guests with retail products, and support the barbering team in keeping the shop running smoothly.
Added 3 hours ago
W
(CAN) General Merchandise Associate
Walmart
Atholville, NB
- Part-time
Covers assigned areas of the sales floor and assists with Front End coverage when required. Communicates with other associates to ensure floor coverage is maintained and customer needs are…
Added 6 hours ago
CA
Print & Document Services Clerk
Co-operators Assurance et services financiers
Regina, SK
- Full-time
Maintain effective, positive internal and external customer service at the front desk, on the phone, or by email.
Added 8 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The Front Desk will be the single (physical) point of contact for the public visiting the Peel Plaza police facility.
Added 13 hours ago
TH
Hardware Sales Associate Part-Time - 7255 Cranbrook
The Home Depot Canada
Cranbrook, BC
- Part-time
…department as well as other sales departments (e.g., IMAs, and the Front-end Associates to ensure customers' needs are…
Added 13 hours ago
TH
Associé, Ventes
The Home Depot Canada
Cranbrook, BC
- Part-time
…department as well as other sales departments (e.g., IMAs, and the Front-end Associates to ensure customers' needs are…
Added 15 hours ago
Overnight Front Desk Security Associate
Diamond Property Services
Toronto, ON
Diamond Property Services is currently seeking a responsible and professional Overnight Front Desk Security Associate to join our team. This role involves monitoring and securing…

Heidrick & Struggles

Front Office Coordinator

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 4 years of office/reception experience required.
Posting language: English
Posted: Nov 9, 2026

Original job description

Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Role Responsibilities

The Front Office Coordinator of the Chicago office must be highly organized, professional, and polished in a fast-paced environment. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. This individual must be comfortable sitting at the front desk of the office while juggling other office-related tasks. The Front Office Coordinator will need to handle last-minute changes and challenges with urgency and effective solutions. Strong business ethics - honesty, integrity, and discretion - are essential, along with the ability to work collaboratively and coordinate seamlessly across all levels of the organization. The Front Office Coordinator must also communicate effectively with individuals at all levels, from entry-level staff to C-suite executives.

Guest Management & Office Support:

Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all Heidrick & Struggles guests and visitors including scheduling conference rooms, office space and videoconferences.
Managing Robin, ensuring there aren’t any issues with overlapping/canceling reservations
Preparing & greeting new hires on their first day
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.

Office Communications & Support:

Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms and café.
Maintain up to date phone lists, office map and general office information.
Provide administrative back-up support to consultants on ad-hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.

Living Our Values:

Acting as a culture carrier; contributing to office and/or firm initiatives.
Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
Fostering an environment of collaboration; viewed as a team player.
Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Basic Role Qualifications

High school education required; college degree desired.
Minimum 4 years of office/reception experience required.
Available to work in-office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm.
Excellent communication skills, verbal, written and listening.
Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Preferred Role Qualifications

Professional services experience
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments
Demonstrate effective and accurate proofreading and editing skills.
Should be able to meet physical demands of the job including sitting for long periods of time, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing and speaking.

Pay Range Guidelines for this Position:

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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More about this job

Responsibilities

The Front Office Coordinator is responsible for managing the reception area, greeting guests, and providing administrative support to consultants. They will also handle office communications, coordinate conference room reservations, and ensure the office environment remains professional and organized.

Requirements

Candidates must have a minimum of 4 years of office or reception experience and proficiency in Microsoft Office products. A high school diploma is required, while a college degree is preferred, along with strong communication and keyboarding skills.

Skills

Front office management
Reception
Microsoft Office
Communication
Scheduling
Guest relations
Administrative support
Proofreading
Editing
Business ethics
Time management
Customer service
Data entry
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Front Office Coordinator
Reception
Administrative Support
Microsoft Office
Guest Management
Professional Services
Business Acumen
Scheduling
Videoconferencing
Robin
Communication Skills
Proofreading
Editing
Office Management
Client Relations

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