Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

Save this search

Medical Receptionist- Faculty of Kinesiology
University of Calgary
Calgary, AB
Internship
The Sport Medicine Centre in the Faculty of Kinesiology is currently seeking a Recurring Part-time Medical Office Assistant.
Added 21 hours ago
VISITOR AND LIBRARY ASSISTANT
ONT.COLLEGE OF TEACHERS
Toronto, ON
$55,503 to $61,452 CAD / year
Full-time
Reporting to the Manager, Integrated Services, the Visitor Services and Library Assistant is the primary front‑line representative for visitors and callers to the College. The role provides…
Temporary Administrative Assistant
Bunge
Edmonton, Alberta
Reporting to the Plant Manager, this position serves as a Temporary Administrative Assistant for the facility. This role also provides support to the Administrative, Commercial Support and…
Surgical Pathology Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general direction of the Charge Technologist and the Medical Site Manager (Pathologist), this position is responsible for the reception, gross description and dissection of…
Surgical Pathology Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Charge Technologist and the Medical Site Manager (Pathologist), this position is responsible for the reception, gross description and dissection of…
Surgical Pathology Assistant - Repost
Shared Health-Soins Communs
Brandon, Manitoba
Full-time
Under the general direction of the Charge Technologist and the Medical Site Manager (Pathologist), this position is responsible for the reception, gross description and dissection of…
Surgical Pathology Assistant - Repost
Winnipeg Regional Health Authority
Brandon, MB
Under the general direction of the Charge Technologist and the Medical Site Manager (Pathologist), this position is responsible for the reception, gross description and dissection of…
Administrative Assistant
Aquatera Utilities Inc.
Grande Prairie, AB
Full-time
The Administrative Assistant serves as the primary point of contact for the Distribution and Collection office, providing administrative and customer service support to the team. This role…
Administrative Assistant
Conexus Nuclear Inc.
Toronto, ON
$48,000 to $57,000 CAD / year
Full-time
The Administrative Assistant, Information Exchange (IE), provides administrative and coordination support to the IE Director, OPEX Project Manager, and IE department. The role contributes…
Office Assistant
Publicis Re:Sources
Toronto, ON
$43,000 to $48,000 CAD / year
Full-time
…located at 111 Queen Streat East in Toronto, including the reception…
Canada - Publicis Toronto, Job Template
Publicis Groupe Holdings B.V
Toronto, ON
Full-time
…located at 111 Queen Streat East in Toronto, including the reception…
Operations & Administrative Assistant
Westmont Hospitality Group
Vancouver, British Columbia
Up to $35.02 CAD / hour
Part-time
Under the general guidance and supervision of the General Manager, this position will be responsible for providing administrative support to the Executive Office. The successful candidate…
PROGRAM ASSISTANT II, GENERAL - YORK
Canadian Hearing Services
ON
Canadian Hearing Services (CHS) has an opening for a Program Assistant II, General, based in York. Reporting to the Supervisor, Hearing Healthcare Client Accounts, the Program Assistant II,…
Administrative Assistant
CMHA
ON
Part-time
Job Profile: The Administrative Assistant provides administrative, coordination, and clerical support to the supervising Program Manager. This may include data entry, handling…
Unit Coordination Assistant - Part time - CVH NICU
Trillium Health Partners
Mississauga, ON
Part-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…
Executive Administrative Assistant
Omnicom Media
Toronto, ON
Full-time
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective…
Corporate Operations Coordinator
Potentia Renewables Inc.
Toronto, ON · Greater Toronto and Hamilton Area, ON
$70,000 to $75,000 CAD / year
Full-time
…Potentia’s workplace and executive support: dedicated executive assistant to the CEO, President, and General Counsel, and owner of general office administration - reception, mail,…
Added 1 day ago
Receptionist
Weldco-Beales MFG Alberta Ltd
Edmonton, AB
$22 to $24 CAD / hour
Full-time · Temporary
Position Title: Receptionist/Administrative Assistant
Administrative Assistant
Helical Pile Solutions Ltd.
Calgary, AB
Full-time
We are seeking a dynamic and detail-oriented Administrative Assistant to support our Quarry Park office in Calgary. Reporting directly to the Senior Manager of Information Technology, this…
Administrative Assistant
Helical Pile Solutions
Calgary, AB
Full-time
We are seeking a dynamic and detail-oriented Administrative Assistant to support our Quarry Park office in Calgary. Reporting directly to the Senior Manager of Information Technology, this…
Executive Assistant
LYCEE FRANCAIS TORONTO
Toronto, ON
$55,000 to $65,000 CAD / year
3 to 5 years of experience as an administrator or executive assistant.
Administrative Assistant
Conexus Nuclear Inc. (Conexus)
Toronto, ON
$48,000 to $57,000 CAD / year
Full-time
The Administrative Assistant, Information Exchange (IE), provides administrative and coordination support to the IE Director, OPEX Project Manager, and IE department. The role contributes…
Bilingual Team Support Admin
Simcoe Muskoka Family Connexions
Barrie, ON
$51,476 to $64,359 CAD / year
The Job We are recruiting for a permanent Bilingual Team Support Administrative Assistant to support the Midland Protection Teams. The incumbent will report to the Administration Service…
Added 16 hours ago
Aide II - Surgical Clinics
Women's College Hospital
Toronto, ON
An exciting Permanent Part-Time (up to 0.4FTE) opportunity as a Aide II exists in the Surgical Services Program and Surgical Clinics, reporting to the Clinical Manager (Replacement)
Business Operations Coordinator
Provincial Health Services Authority
Vancouver, BC
Full-time
…inherent in all aspects of this position. The Business Operations Assistant provides confidential administrative and business operations support to the Department under the supervision of…

Helical Pile Solutions

Administrative Assistant

Calgary, AB, Canada

Job type: Full-time

Apply About employer

Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Administrative Assistant is responsible for front-office operations, including managing inquiries, scheduling meetings, and maintaining office organization. They will also handle documentation, record keeping, and inventory management to ensure efficient daily operations.

Requirements

The ideal candidate should have 3–5 years of administrative experience and proficiency in Microsoft Office and Microsoft 365 tools. Strong organizational skills, excellent communication abilities, and a valid driver's license are required for this role.

Experience

2 to 5 years

Working hours

40 hours per week

Work arrangement

On-site

Skills

Administrative Support
Office Management
Calendar Management
Communication Skills
Data Entry
Microsoft Office
Microsoft 365
Time Management
Organizational Skills
Record Keeping
Meeting Coordination
Inventory Management
Attention To Detail
Professionalism
Confidentiality

Benefits

Extended Healthcare Plan
Medical Insurance
Disability Insurance
Dental Insurance
Vision Insurance
Group RRSP
Group Life Insurance
AD&D Insurance
Critical Illness Insurance
Training & Development
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Operations
Reception
Microsoft Office
Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
OneDrive
Documentation
Record Keeping
Inventory Management
Meeting Coordination
Data Entry
Infrastructure
Construction
Administrative Support

Original job description

Helical Pile Solutions is a deep foundations contractor with over 30 years of experience in the industry, recently acquired by Java Holdings Ltd. (“Java”). Java staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects.

We are seeking a dynamic and detail-oriented Administrative Assistant to support our Quarry Park office in Calgary. Reporting directly to the Senior Manager of Information Technology, this role plays a key part in ensuring the efficient day-to-day operation of the office and providing administrative support to internal and external stakeholders.

Position Summary:

The Administrative Assistant is responsible for front-office operations, administrative coordination, documentation management, and general office organization. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities in a professional and confidential manner.

Key Accountabilities:

Administrative Support

Serve as the primary point of contact for all office-related inquiries.
Answer incoming phone calls at the reception desk and route them appropriately.
Greet visitors in a professional and respectful manner.
Manage calendars, schedule meetings, and coordinate appointments.
Monitor incoming emails, service tickets, and invoice inquiries, directing them to the appropriate team members.
Assist with drafting, proofreading, and distributing internal and external communications.
Ensure common areas, including the kitchen, lunchroom, and boardrooms, are kept clean and organized.

Documentation and Record Keeping

Maintain organized and accessible filing systems for policies, procedures, and project documentation.
Prepare and distribute reports as requested.

Meeting Coordination

Plan and coordinate meetings with internal and external participants, ensuring required resources are available.
Arrange refreshments for meetings when applicable.
Record and distribute meeting minutes, action items, and follow-up tasks.
Coordinate virtual meetings, webinars, and teleconferences.

Inventory Management

Manage inventory for office and kitchen supplies, including stationery and refreshments.
Ensure timely ordering and restocking to maintain appropriate supply levels.

Desired Qualifications:

3–5 years of experience in an administrative support role preferred.
Strong organizational and time-management skills with the ability to prioritize effectively.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Microsoft 365 tools, including Teams and OneDrive.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and recordkeeping.
Ability to maintain confidentiality and handle sensitive information appropriately.
Proactive, self-motivated, and able to work both independently and collaboratively.

Other Position Requirements:

Valid driver’s license and willingness to occasionally use a personal vehicle for work-related travel.
Ability to sit for extended periods and work on a computer.
Commitment to ongoing skills development, including training and certifications.

Extended Healthcare Plan (Medical, Disability, Dental & Vision)
Group RRSP
Group Life - AD&D - Critical Illness Insurance
Training & Development
Employee Assistance Program - Counseling

Apply About employer

Report this job