Junior Accountant – Finance Operations
Hellamaid | Cambridge, ON
Full-time | $45,000–$55,000 per year
About Hellamaid
Hellamaid is a fast-growing Canadian home and commercial cleaning company headquartered in Cambridge, Ontario. We operate across multiple provinces and are building a technology-driven, franchise-focused company with a growing network of locations.
We are looking for a Junior Accountant to join our team and take ownership of the day-to-day finance and accounting operations of the business.
This is an important role. You will work closely with our operations team and management and will also work alongside our external accounting firm, which currently manages our year-end accounting, tax filings and other higher-level accounting matters.
The right person will eventually have the opportunity to grow with the company as our internal finance function expands.
About the Role
As our Junior Accountant, you will be responsible for keeping Hellamaid's day-to-day financial operations accurate, organized and up to date.
This is a hands-on role. We are looking for someone who enjoys working with numbers, systems and details and who can independently manage recurring accounting processes.
Key Responsibilities
Contractor & Employee Payroll
- Process weekly payments for our network of cleaning contractors
- Review cleaner timesheets and payment information
- Process bonuses, tips, adjustments and other payment changes
- Calculate and process approved mileage payments
- Process employee payroll and maintain payroll records
- Coordinate payroll-related information and resolve discrepancies
Accounts Payable
- Enter and code vendor invoices
- Verify invoices and obtain appropriate approvals
- Process vendor payments
- Manage recurring expenses and supplier accounts
- Maintain accurate AP records
Accounts Receivable & Invoicing
- Prepare and issue invoices to commercial clients
- Monitor outstanding invoices and assist with collections
- Reconcile customer payments
- Issue franchise-related invoices, including royalties and applicable fees
- Maintain accurate AR aging
Bookkeeping & Reconciliations
- Maintain accurate day-to-day bookkeeping in QuickBooks Online
- Reconcile bank and credit card accounts
- Record and categorize transactions
- Review transactions for accuracy and completeness
- Assist with month-end close
- Prepare basic financial reports and supporting schedules
Multi-Location & Multi-Province Accounting
- Track revenue and expenses across multiple Hellamaid locations
- Maintain appropriate QuickBooks classes/locations and chart of accounts
- Track net sales across different provinces
- Ensure sales, refunds, discounts, taxes and adjustments are properly recorded
- Assist with HST/GST reconciliation and reporting schedules
Franchise Accounting
- Prepare recurring franchise royalty invoices
- Invoice franchise fees and other applicable charges
- Track franchise receivables
- Maintain accurate franchise-related accounting records
Other Finance Operations
- Process payments to virtual assistants and other contractors
- Maintain organized financial documentation
- Assist management with financial reporting and analysis
- Work with external accounting firm to provide accurate records and supporting documentation for year-end
- Identify errors, inconsistencies and opportunities to improve accounting processes
What We're Looking ForRequired
- 2+ years of bookkeeping or accounting experience
- Experience with QuickBooks Online
- Experience with Canadian payroll
- Experience with AP and AR
- Experience with bank and credit card reconciliations
- Strong understanding of bookkeeping fundamentals
- Strong Excel/Google Sheets skills
- Excellent attention to detail
- Ability to manage confidential financial information
- Ability to work independently and take ownership of recurring processes
Strongly Preferred
- Experience with multi-location businesses
- Experience with multiple Canadian provinces
- Experience with HST/GST
- Experience processing contractor payments
- Experience with high-volume payroll or weekly contractor payments
- QuickBooks Online Advanced experience
- Experience with Wagepoint, ADP, Ceridian, Wagepoint or similar payroll systems
- Experience working with an external accounting firm
- Experience in a franchise, service, staffing, construction, property management or other multi-location business
CPA designation is not required.
We are more interested in practical accounting experience, attention to detail and the ability to independently manage day-to-day finance operations.
What Success Looks Like
Within your first 90 days, you should be able to independently manage the majority of Hellamaid's recurring finance processes.
You will become the person our operations team can rely on for:
- Accurate and timely contractor payments
- Accurate employee payroll
- Clean AP and AR
- Timely commercial invoicing
- Accurate franchise royalty invoicing
- Up-to-date bookkeeping
- Reconciled accounts
- Reliable location and provincial sales reporting
- Organized records for our external accountants
Most importantly, nothing should fall through the cracks.
Growth Opportunity
Hellamaid is growing quickly, and this role is intended to grow with the company.
Initially, you will work closely with our management team and our external accounting firm. As our internal finance department develops, there will be opportunities to take on additional responsibilities and progress toward roles such as:
Junior Accountant → Accountant → Senior Accountant / Accounting Manager → Controller
A CPA is not required for this position, but there is significant opportunity for professional growth for someone who wants to build a long-term career with a growing company.
Compensation & Benefits
- $45,000–$55,000 annual salary
- Full-time position
- Monday–Friday
- Cambridge-based
- Opportunity to work with a rapidly growing Canadian company
- Opportunity for advancement as our finance department grows
- Collaborative and entrepreneurial work environment
- Full Health and Dental Benefits
How to Apply
Please submit your resume through Indeed.
In your application, briefly tell us:
1. How many years of bookkeeping/accounting experience you have
2. Your experience with QuickBooks Online
3. Your experience processing Canadian payroll
4. Whether you have worked with multi-location or multi-province businesses
We are looking for someone who wants to take ownership of the role and grow with Hellamaid.
