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Added 1 hour ago
C
Lighting & A/V Business Development
Christie
Remote, Canada
- Full-time
- Remote
Regularly entering sales activities and customer data into the CRM.
Added 1 hour ago
E
Assignment Coordinator - Casual
Extendicare
Oakville, ON · ParaMed - Oakville (Dorval Dr.)
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Office Administrator [PM Shift]
HelloFresh
Calgary, AB
2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
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Coordinator, Integrations
BonLook
AB · Calgary, AB
- Full-time
Join our team as a Coordinator, Integrations! In this role, you’ll support corporate development initiatives and integration activities across our business units FYihealth Group. You’ll…
Added 1 hour ago
QH
Skilled HCA/Caregiver in Metro Vancouver
Qualicare Homecare, BC
Port Coquitlam, BC
- $20 to $23 CAD / hour
- Part-time
The HCA/Caregiver is an essential member of our home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 1 hour ago
QH
Skilled HCA/Caregiver in Metro Vancouver
Qualicare Homecare, BC
Surrey, BC
- $20 to $23 CAD / hour
- Part-time
The HCA/Caregiver is an essential member of our home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 1 hour ago
QH
HCA/Caregiver in South Delta
Qualicare Homecare, BC
Delta, BC
- $20 to $23 CAD / hour
- Part-time
The HCA/Caregiver is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the client’s…
Added 1 hour ago
RJ
Estate Planning Coordinator
Raymond James
Vancouver, BC
- Full-time
The Estate Planning Coordinator, Western Region, manages the day-to-day administration and integrity of the Solus Trust client will bank. Reporting to the AVP, Estate & Trust Solutions, the…
Added 7 hours ago
PN
International Logistics Coordinator / Administrator
Pasona N A, Inc.
Toronto, ON
- $65,000 to $68,000 CAD / year
- Full-time
We are seeking a motivated and detail-oriented International Logistics Coordinator / Administrator to join our client's team in Toronto.
Added 7 hours ago
DC
Technical Specialist, Real Property Management (Real Property Spatial Projects Coordinator)
Defence Construction Canada
Ottawa, ON
- Full-time
Behind every base, building and piece of infrastructure that supports the Canadian Armed Forces is a wealth of spatial data waiting to be organized, connected and put to work. We’re looking…
Added 7 hours ago
Media Coordinator
SALT XC
Toronto, ON
…a different kind of agency where media, commerce, creative, data and technology work as a single connected team. Our people combine strategic thinking with AI-powered tools, automation and…
Added 7 hours ago
Campaign Coordinator
March of Dimes Canada
Toronto, ON
March of Dimes Canada is seeking a motivated and detail-oriented professional for the role of Campaign Coordinator as we prepare to launch a landmark, multi-year comprehensive fundraising…
Added 7 hours ago
Employer Liaison/Coach
Talent Acquisition - Achev
Mississauga, ON
The Employer Liaison/Coach, reporting to the Workforce Development Coordinator, will work with the project team to deliver program activities directly, including liaising with partners to…
Added 7 hours ago
AG
QA/QC Associate
Alstar Group
Calgary, AB
- Full-time
As a QA/QC Associate, you’ll play a vital role in supporting our team. You will be logging daily weld mapper data, keeping files organized, building key reports, and maintaining daily logs.
Added 7 hours ago
M
Coordonnateur (trice) à la planification des soins aux patients ( contrat 12 mois) / Patient Care Coordinator ( 12-month contract)
McKesson
Montreal, QC
- Full-time
We are seeking a detail-oriented Patient Care Coordinator (Scheduling) to support our INVIVA Infusion Services team. In this role, you will coordinate patient appointments, manage…
Added 7 hours ago
M
Patient Care Coordinator (9-month contract)
McKesson
Mississauga, ON
- Full-time
McKesson is looking for a Patient Care Coordinator to support infusion and injection treatments across our INVIVA clinics. In this role, you will coordinate patient referrals, appointments,…
Added 7 hours ago
TS
Kettle Volunteer Coordinator
The Salvation Army Canada and Bermuda Territory
Tillsonburg, ON
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 7 hours ago
YG
Benefits & Payroll Coordinator
York Group
Edmonton, AB
- Full-time
The Benefits & Payroll Coordinator is responsible for the accurate and timely processing of payroll and the administration of employee benefits programs, while serving as a trusted point of…
Added 7 hours ago
BU
Instructor IENG 3P14 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…acquisition and processing, wearable medical devices, biomedical data acquisition, or related biomedical engineering…
Added 7 hours ago
Project coordinator - Formwork
Pomerleau
Montreal, QC
As a Project Coordinator within Pomerleau’s Civil & Infrastructure teams, you will play a key role at the heart of our Structures. You will manage multiple activities and schedules to gain…
Added 7 hours ago
JI
Coordonnateur(trice) chaîne d'approvisionnement / Supply Chain Coordinator
JAM Industries
Baie-D'Urfé, QC
- Full-time
Added 7 hours ago
FD
Clinic Research Nurse Coordinator
FACET Dermatology
Toronto, ON
- Full-time
The Clinic Research Nurse Coordinator at FACET Dermatology is a full-time, on-site role based in Toronto, ON. This position is responsible for coordinating clinical research activities,…
Added 7 hours ago
Client Service Coordinator
Bayshore
Hamilton, ON
As the Home Care Client Service Coordinator for our Hamilton Home Care Solutions Branch, you won't just schedule people - you will be the vital link between patients, families, and…
Added 7 hours ago
3B
Coordinateur de réservations de groupe | Group reservations coordinator
3 Brasseurs Canada
Montreal, QC
- Part-time
Reporting to the Marketing Department, the Group reservations Coordinator's primary mission is to centralize, manage, and maximize group bookings of more than 20 people (5 to 7 corporate…
Added 7 hours ago
T
Corporate Services Coordinator
Teekay
BC · British Columbia, Canada
- Full-time
The Corporate Services Coordinator plays a key role in supporting the smooth daily operation of the Vancouver office while providing thoughtful, customer-focused administrative and…

HelloFresh

Office Administrator [PM Shift]

Calgary, AB, Canada

$20.25 - $20.25 CAD

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Job details

Pay: $20.25 - $20.25 CAD
Experience: 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
Posting language: English
Posted: Oct 13, 2026

Original job description

Location: Unit# 110, 4951 - 110 Avenue SE, Calgary, Alberta

PM Shift: Monday - Friday 3:00 PM -11:30 PM

About the Role

We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

What you will be doing:

Develop processes to improve overall office operations
Assist HR & Staffing teams with onboarding new hires and set-up of the orientation room
Coordinate promotional materials to promote HelloFresh activities
Provide administrative support to on-site leadership team
Act as a gatekeeper while receiving guests, courteously providing and receiving information
Manage site indirect procurement activities - including office supplies, snacks, and general materials - while ensuring timely execution and accurate reporting of all purchases.
Manage site access with key cards and visitor logs
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
Plan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences
Work in compliance with OH&S acts and regulations.
Create and distribute email communications to hourly team members about Town Halls, surveys, and organizational updates.
Manage absence tracking and job abandonment follow-ups
Own and manage operations-based reports
Use personal protective and safety equipment and clothing as directed by the employer and report workplace hazards and dangers to the supervisor or employer.
Other duties as assigned

At a minimum, you have:

Exceptional communication, interpersonal, and problem-solving skills;
2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
Experience supporting general HR function strongly preferred;
GED/HS diploma required. Bachelor’s degree preferred.
Ability to prioritize, remain calm and alert while multitasking in a fast-paced and deadline oriented environment.
Flexibility to work overtime, weekends, evenings and holidays as required

What you’ll get in return:

Competitive salary and health benefits
Shift premiums are available for afternoon and overnight shifts
75% discount on HelloFresh or Chefs Plate weekly box subscription
High impact work to help feed thousands of families in Canada
Opportunity to learn and grow
Work with a hard-working and supportive team

Working Conditions:

It’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

If this sounds like you, please click the "Apply Now" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!

HelloFresh Canada uses AI-integrated technology to help us process and evaluate applications more efficiently. This includes tools that screen and assess candidate qualifications based on the requirements for this role. While these tools assist our workflow, all final selection decisions are made by our hiring team.

This is a posting for an existing vacancy. We are actively seeking to fill this position.

#factor

#JD1008

Calgary, AB Pay Range

$20.25 - $20.25 CAD

Apply About employer

More about this job

Responsibilities

The Office Administrator will coordinate daily office procedures, support HR and staffing teams with onboarding, and manage site procurement and access. They are also responsible for maintaining a safe, professional environment and facilitating internal communications and event planning.

Requirements

Candidates must have at least 2 years of experience in an office coordinator or customer service role and proficiency in Google Apps and Microsoft Suite. A high school diploma or GED is required, while a bachelor's degree is preferred.

Skills

Office administration
Customer service
Google Apps
Microsoft Suite
Video conferencing
HR support
Procurement
Communication
Problem-solving
Multitasking
Reporting
Inventory management
Event planning
Safety compliance

Benefits

Health benefits
Shift premiums
75% discount on HelloFresh or Chefs Plate weekly box subscription
Opportunity to learn and grow

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Administration
HR Support
Procurement
Google Apps
Microsoft Suite
Customer Service
Onboarding
Safety Compliance
OH&S
Inventory Management
Event Planning
Reporting
Facility Support
Operations
Communication
Problem-solving
Multitasking
Data Entry
Scheduling

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