operations officer - administration
- Toronto, ON, Canada
- North York, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Tasks
Computer and technology knowledge
Transportation/travel information
Languages
English
Education
- Secondary (high) school graduation certificate
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Private sector
- Transportation company
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Oversee payroll administration
- 3-4 people
Computer and technology knowledge
- Electronic scheduler
- Enterprise resource planning (ERP) software
- MS Project
- Quick Books
- Spreadsheet
- Accounting software
- Human resources software
- MS Excel
- MS Office
- MS Word
Transportation/travel information
- Willing to travel
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Large workload
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
More about this job
Responsibilities
Implement, review, and coordinate administrative procedures and office services, while setting priorities and ensuring deadlines and policies are followed. Supervise and train office support staff, oversee payroll administration, assist with budgets and inventory, and prepare reports and correspondence.
Requirements
Requires a secondary school graduation certificate and 3 to less than 5 years of experience. The role calls for proficiency with office, accounting, scheduling, ERP, project management, and human resources software, along with strong communication, organization, adaptability, and multitasking skills.
Skills
- Administrative Procedures
- Office Administration
- Work Prioritization
- Staff Supervision
- Payroll Administration
- Budgeting
- Inventory Control
- Report Preparation
- Data Entry
- Staff Training
- Conflict Resolution
- Records and Privacy Administration
- Office Services Coordination
- Time Management
- Written Communication
- Oral Communication
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Transportation
- Finance & Accounting
- Human Resources
Keywords
- Administrative Procedures
- Office Administration
- Transportation Company
- Private Sector
- Office Services
- Government Access to Information
- Privacy Legislation
- Operating Budget
- Inventory Control
- Payroll Administration
- Data Entry
- Staff Supervision
- Staff Training
- Electronic Scheduler
- Enterprise Resource Planning (ERP)
- MS Project
- QuickBooks
- Spreadsheets
- Accounting Software
- Human Resources Software
- MS Excel
- MS Office
- MS Word
- Records Management
- Report Preparation
- Conflict Resolution
- Office Relocation
- Equipment and Supplies
- Maintenance and Security Services