Project Coordinator, Operations Portfolio Management Office (OPMO)
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
As Project Coordinator, Operations Portfolio Management Office (OPMO), you will provide hands-on coordination and analytical support to the OPMO, Project Managers, and Operations functional leaders. You will maintain the schedules, trackers, dashboards, reporting routines, and governance records needed to keep projects and portfolio processes accurate, visible, and action-oriented. This is a coordination and enablement role; Project Managers retain accountability for project delivery and functional leaders retain accountability for functional resources and deliverables.
The Location: This position is based in Calgary, AB.
The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 17,000 people in 50 countries on the leading edge of your field.
Responsibilities
Key Responsibilities
Must Have
As Project Coordinator, Operations Portfolio Management Office (OPMO), you will provide hands-on coordination and analytical support to the OPMO, Project Managers, and Operations functional leaders. You will maintain the schedules, trackers, dashboards, reporting routines, and governance records needed to keep projects and portfolio processes accurate, visible, and action-oriented. This is a coordination and enablement role; Project Managers retain accountability for project delivery and functional leaders retain accountability for functional resources and deliverables.
The Location: This position is based in Calgary, AB.
The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 17,000 people in 50 countries on the leading edge of your field.
Responsibilities
Key Responsibilities
- Maintain detailed project trackers covering milestones, deliverables, actions, decisions, dependencies, risks, issues, and change items.
- Follow up with Project Managers, functional leaders, and workstream owners to obtain updates and close overdue actions.
- Monitor upcoming commitments and highlight missed dates, incomplete information, schedule variances, dependency conflicts, and emerging concerns.
- Support project setup, document organization, team and distribution lists, working files, and lifecycle records.
- Assist with work breakdown structures, activity lists, milestones, dependencies, and integrated schedules.
- Maintain approved project schedule updates, baseline and forecast dates, milestone views, look-ahead schedules, and schedule extracts.
- Collect, validate, consolidate, and organize project and portfolio data for recurring and ad hoc reporting.
- Create and maintain dashboards showing project status, milestones, risks, issues, actions, dependencies, capacity indicators, and portfolio health.
- Coordinate project, portfolio, risk, and governance meetings, including agendas, pre-reads, data packs, decision requests, and presentation materials.
- Capture and distribute meeting minutes, decisions, action owners, and due dates, and follow up on commitments.
- Maintain governance calendars, decision logs, intake records, approval evidence, and risk, issue, action, decision, and dependency logs.
- Document OPMO processes, roles, workflows, templates, work instructions, training materials, and user guides.
- Identify administrative gaps, data-quality problems, and inefficient handoffs, and propose practical improvements.
- Maintain centralized project and portfolio documentation with consistent naming, version control, and accessibility.
- Provide responsive coordination support while escalating delivery decisions, risks, conflicts, and scope questions to accountable leaders.
Must Have
- Post-secondary diploma or bachelor’s degree in Business, Project Management, Operations, Supply Chain, Engineering, Data Analytics, or a related discipline.
- Active Certified Associate in Project Management (CAPM) certification from the Project Management Institute (PMI).
- Experience maintaining schedules, project trackers, status reports, action logs, risk and issue registers, dashboards, and meeting records.
- Experience supporting multiple Project Managers, functional leaders, or concurrent projects.
- Intermediate to advanced Microsoft Excel skills, including data organization, formulas, pivot tables, charts, and data-quality checks.
- Working knowledge of Microsoft PowerPoint, Word, Teams, SharePoint, and project scheduling tools.
- Strong attention to detail, organization, analytical thinking, follow-through, communication, judgment, and collaboration.
- Ability to apply foundational project-management knowledge to planning, tracking, governance, and reporting support.
- One to three years of experience in project coordination, project controls, PMO support, business operations, engineering operations, or a related environment.
- Exposure to manufacturing, Supply Chain, manufacturing and process engineering, engineering, or cross-functional operational projects.
- Experience supporting process documentation, standardization, or continuous-improvement activities.
- Additional training in scheduling, reporting, data visualization, continuous improvement, or business analysis.
- Experience with Power BI or comparable dashboard and data-visualization tools.
- Ability to build and maintain basic project schedules using Microsoft Project or an equivalent scheduling tool.
- Keeps project schedules, trackers, risks, issues, actions, decisions, dependencies, and reporting data accurate and current.
- Prepares recurring project and portfolio reports on time using consistent OPMO standards.
- Creates reliable, understandable dashboard views of milestones, status, risks, and portfolio health.
- Provides timely coordination support and improves visibility into commitments for Project Managers and functional leaders.
- Identifies and escalates overdue actions, missing updates, schedule variances, and reporting gaps promptly.
- Ensures governance meetings have complete materials, clear records, and documented follow-through.
- Improves the consistency, usability, and efficiency of OPMO templates, processes, dashboards, work instructions, and data quality.
- Understands role boundaries and escalates delivery decisions to accountable leaders.
More about this job
Responsibilities
Maintain project and portfolio schedules, trackers, dashboards, reporting data, governance records, and documentation, while coordinating meetings and following up on actions and commitments. Identify data gaps, overdue actions, schedule variances, and process inefficiencies, escalating delivery decisions and risks to accountable leaders.
Requirements
Requires a post-secondary diploma or bachelor’s degree in a relevant discipline, an active PMI CAPM certification, and experience maintaining project schedules, trackers, reports, logs, dashboards, and meeting records. Candidates should have experience supporting multiple projects or leaders, intermediate-to-advanced Excel skills, working knowledge of Microsoft Office, Teams, SharePoint, and scheduling tools, and strong organizational, analytical, communication, and collaboration skills.
Skills
- Project Coordination
- Project Scheduling
- Project Tracking
- Portfolio Reporting
- Dashboard Creation
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Teams
- SharePoint
- Risk and Issue Management
- Meeting Coordination
- Data Quality
- Governance Documentation
- Process Documentation
- Continuous Improvement
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Manufacturing
- Data & Analytics
Keywords
- Project Coordination
- Project Management
- Project Management Institute
- Certified Associate in Project Management
- CAPM
- Project Schedules
- Project Trackers
- Work Breakdown Structures
- Milestones
- Dependencies
- Risk Registers
- Issue Registers
- Action Logs
- Decision Logs
- Portfolio Reporting
- Dashboards
- Microsoft Excel
- Pivot Tables
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Teams
- SharePoint
- Microsoft Project
- Power BI
- Governance
- Data Quality
- Process Documentation
- Continuous Improvement
- Manufacturing