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Added 14 mins ago
SM
Operations Leader Withdrawal Management Dundas
St. Michael's Hospital
Toronto, ON
- Temporary
…continuous quality improvement; assisting with staff development/training, ensuring staff clinical, behavioural and technical competencies are maintained; working collaboratively with team…
Added 14 mins ago
MH
Housekeeper
MERANI HOSPITALITY
Niagara Falls, ON
- $17.95 to $20.5 CAD / hour
- Part-time
Perform other tasks as assigned by the Housekeeping Manager
Added 14 mins ago
Retail Experience Lead
Fire & Flower Inc.
Mississauga, ON
Assist with team member onboarding, training, and continuous education.
Added 14 mins ago
Calypso - Director of Food & Beverage (27)
Villages Vacances Valcartier, Wet 'n' Wild Toronto and Calypso Waterpark Entertainment Properties
Limoges, ON
Implement effective scheduling, training, and performance management for F&B managers, supervisors, and team members.
Added 14 mins ago
Donation Pick Up Driver
Diabetes Canada / National Diabetes Trust
Dartmouth, NS
Reporting to the Operations Manager, this critical role will work up to 29 hours per week, driving established routes to collect donated clothing and household items from our valued…
Added 14 mins ago
DC
Full Time Driver
Diabetes Canada / National Diabetes Trust
Dartmouth, NS
- Full-time
Reporting to the Operations Manager, this critical role will work a 40-hour work week, driving established routes to collect donated clothing and household items from our valued customers’…
Added 14 mins ago
Warehouse & Bottling Line Operator
Andrew Peller Limited
Grimsby, ON
Participate in training program and qualification process for Bottling Line Operator and Shipper
Added 14 mins ago
Sales Coordinator
Northland Properties
Calgary, AB
Supporting the Sales Manager and sales team across both properties, you will coordinate group bookings, assist with corporate accounts, prepare sales documents, and keep hotel departments…
Added 14 mins ago
General Manager
Northland Properties
Calgary, AB
The General Manager under the direction of the Regional Director will primarily be responsible for the overall operations of the Hotel. They develop the budget for each department, approve…
Added 14 mins ago
Warehouse Clerk
Enercare
Edmonton, AB
Reports To: General Manager and/or Operations Manager
Added 14 mins ago
CG
Assistant Superintendent (Full-time) - BlueCity Construction
Century Group
Vancouver, BC
- Full-time
…plan (DCPP), and the ability to advance your career through training and development…
Added 14 mins ago
S
Cluster House Mentor
Simaril
Winnipeg, MB
- Full-time
The Cluster House Mentor supports the Cluster Manager in the day-to-day operation of the Cluster House while providing guidance, direction, and peer support to Direct Support Workers.…
Added 14 mins ago
SE
Outside Services Sales Representative (OSSR)
Schneider Electric
Ottawa, ON · ON · UNAVAILABLE, Ontario
- Full-time
Works closely with Inside Service Sales Representatives and the BU account manager to maximize business opportunities.
Added 14 mins ago
PM
Site Coordinator
Pitt Meadows Plumbing & Mechanical Systems
Kamloops, BC
- Full-time
This is a long-term, full-time employment opportunity, reporting to the Site Project Manager.
Added 14 mins ago
SJ
Registered Nurse - Integrated Comprehensive Care Program
St. Joseph's Home Care
Hamilton, ON
- $31.39 to $46.47 CAD / hour
- Part-time
Participating fully in both internal and external training requirements
Added 14 mins ago
MH
Rooms Division Manager
MasterBUILT Hotels Ltd.
Kitimat, BC
- Full-time
The Rooms Division Manager will anticipate the needs and exceed the expectations of guests as well as their employees by achieving profitability and customer service goals all while…
Added 14 mins ago
Support Worker- Casual/On-Call
Smithers Community Services Association
Smithers, BC
…supportive and welcoming environment. They collaborate with the Site Manager to implement care plans and uphold organizational standards in alignment with BC Housing…
Added 15 mins ago
B
Estate Planning Consultant
BMO
Saskatoon, SK
- Full-time
Develops content in the area(s) of specialized planning for use as training material, internal resource material and client-facing material.
Added 15 mins ago
S
OLB Manager, Onboarding, Regulatory & Mailroom - Toronto, ON
Scotiabank
Toronto, ON
- Full-time
The Manager, Operations will manage and oversee operations and support staff in one or more of the various functional areas including: Client Onboarding, Brokerage Transfer-ins, Cash…
Added 15 mins ago
CF
Assistant Mess Manager
Canadian Forces Morale and Welfare Services
Happy Valley-Goose Bay, NL
- Full-time
As an Assistant Mess (Hospitality) Manager, you provide an excellent customer
Added 15 mins ago
CA
QC Coordinator/Inspector - Jansen
Cementation Americas
Alvena, SK
- Full-time
Added 15 mins ago
PA
Portfolio Manager
Purpose Advisor Solutions
Canada
- Full-time
Harness Investment Management Inc. (Harness) is registered across Canada as a Portfolio Manager and Exempt Market Dealer, providing discretionary investment management services to…
Added 15 mins ago
TC
Director, Franchise Operations - Canada
The Coca-Cola Company
Toronto, ON
- $151,000 to $179,000 CAD / year
- Full-time
Coordinate's training/development enables more effective processes, scorecards and business routines to achieve the annual business plan.
Added 15 mins ago
H
Human Resources Assistant
HGS
Waterloo, ON
- $18 to $20 CAD / hour
- Full-time
Interacts with all levels of manager to exchange work related information
Added 15 mins ago
E
Senior Customer Success Manager
Emburse
Toronto, ON
- Full-time
Product Education & Best Practices: Provide ongoing customer training, consult on optimal workflows, and deliver industry best practices to ensure continuous value realization throughout…

HGS

Human Resources Assistant

Waterloo, ON, Canada

$18 to $20 CAD / hour · Full-time

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Job details

Pay: $18 to $20 CAD / hour
Job type: Full-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

PURPOSE:

The Human Resources Assistant is responsible for supporting the department in processing and maintaining employment related materials as well as interacts with internal and external customers to efficiently perform assigned tasks.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Receives and processes human resource information and feeds into appropriate HR systems and databases in an accurate and timely fashion.
Ensures system records are accurately recorded into applicable systems according to standard procedures and cross checks work.
Enters new hires information into applicable HRIS system(s), ensure all required paperwork is received and follows up with local HR team on any outstanding records.
Ensures employment information received is complete and consistent with company policies and practices. Follows up with employees and managers as necessary to resolve discrepancies and tracks and resolves issues, escalates as appropriate.
Ensures that human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
Enters and tracks job offers in system of record, withdraws offers as necessary as directed by the HR Representative.
Generates new hire reports and new hire paperwork to support the new hire orientation processes.
Ensures terminations are processed completely through all HR related systems, follows up with managers on pending terminations that need processing.
Interacts with all levels of manager to exchange work related information
Provides support in staffing efforts as needed: screening applications, phone screens qualified applicants, job offers, employment letters, reference checks.
Serves as a backup to the receptionist function.
Assist with the sorting and distribution of biweekly Payroll
Performs miscellaneous clerical functions and special projects as assigned.

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Employees in this job may perform other duties as assigned. In addition to the above, all HGS employees are expected to:

Promote teamwork and cooperative effort.* Help train and give guidance to other HGS employees. * Maintain a clean, safe, and unobstructed work area, and practice good safety habits.* Provide internal and external customers with the highest quality service.

MINIMUM JOB REQUIREMENTS: (Education, Experience, Skills)

High School diploma/associate’s degree preferred or related HR training
Minimum 1-year related experience required
Must be willing to work on-site in Waterloo.
Basic understanding of the human resource function.
Demonstrated intermediate knowledge in the following computer applications: Word, EXCEL and Outlook.
Demonstrates high level of professionalism and confidentiality.
Strong organizational skills and able to work independently with minimal supervision.
Must be accurate and attentive to detail.
A team player with the ability to make decisions and remain flexible in an ever-changing environment.
Able to multi-task, performs tasks simultaneously.
Knowledge of employment laws and regulations a plus.

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More about this job

Responsibilities

Processes and maintains employee information in HR systems, including new hires, job offers, terminations, and personnel records, while ensuring accuracy and compliance with company policies. Supports recruitment, onboarding, payroll distribution, customer service, and general clerical tasks.

Requirements

Requires at least one year of related experience, a basic understanding of human resources, and intermediate knowledge of Word, Excel, and Outlook; a high school diploma is required, with an associate degree or related HR training preferred. Candidates must be professional and discreet, organized, accurate, able to work independently and collaboratively, and willing to work on-site in Waterloo.

Skills

Human Resources Administration
HRIS Data Entry
Employment Records Management
New Hire Processing
Termination Processing
Recruitment Support
Application Screening
Phone Screening
Reference Checks
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidentiality
Organization
Attention To Detail
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HRIS
Employee Records
Employment Information
New Hire Processing
Onboarding
Job Offers
Terminations
Recruitment
Application Screening
Phone Screening
Reference Checks
Employment Letters
Payroll
Employment Laws
Company Policies
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidentiality
Customer Service
Data Accuracy
Records Management
Clerical Support

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