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Hicks Morley

Legal Assistant

Ottawa, ON, Canada

Pay: The expected compensation range for this position is $56,000 - $81,000 per year, commensurate with experience.
Job type: Full-time
Apply by: Mar 20, 2027
Posting language: English
Posted: Sep 21, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are currently seeking a Legal Assistant to join our Ottawa office.

More About Us

With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in Human Resources Law and Advocacy. Labour and Employment Law is the foundation of the firm’s growth - the depth and scope of our expertise in Human Resources Law is the Hicks Morley advantage.

Hicks Morley is a rapidly growing firm; we have five offices in Ontario: the main office is located in Toronto, and regional offices located in Waterloo, London, Kingston, and Ottawa. We act for over 1,000 employers in the public and private sectors.

The Opportunity

As a Legal Assistant, you will primarily be responsible for supporting the firm’s delivery of service to clients by providing ongoing support to lawyers and colleagues. The ideal candidate will be a proactive, technically savvy and highly organized assistant.

Compensation

The expected compensation range for this position is $56,000 - $81,000 per year, commensurate with experience.

Responsibilities

Documents

Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s).
Coordinate and disperse tasks to be performed by various resource groups including, Office Services, Reception, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on Hicks Morley standards and guidelines.

File and Time Management

Open new files, maintain large and complex files, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records.
Work with Records Management to close client files as appropriate.
Update calendars for assigned lawyers including, but not limited to, their meetings, appointments, deadlines, and client-related activities.

Lawyer/Client Support

Coordinate lawyer travel arrangements, including itinerary production and travel expense reports.
Update contact names and addresses in the client database, Interaction, regularly.
Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc.

Mail, Fax and Phone Reception Functions

Review and forward incoming mail and fax communications to appropriate parties, prepare and process outgoing mail and faxes and arrange for specialize mail or messenger services as required.
Receive, handle, screen and direct incoming calls as directed by lawyers, respond to routine inquiries and requests and take messages as required.

Financial and Administrative Functions

Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing.
Work with appropriate teams to coordinate new Client and Matter opening.
Coordinate activities with Support teams as needed.
Provide support when colleagues are absent or require support in executing on daily tasks and work proactively to be a positive and productive member of the firm.

Other

Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Aderant and Electronic Signatures.
Maintain and update job skills and knowledge by participating in development opportunities within the firm.
Other duties as assigned.

Minimum Requirements

Experience supporting legal professionals.
Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
Attention to detail with experience proofreading and organizing documentation.
Clear and concise written and verbal communication skills.
Client service oriented and the ability to anticipate needs and proactively support lawyer’s practice.
Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Every firm has a culture, and ours is no exception. We work in the human resources area, so we are ‘people’ people. We have a very diverse client base, from manufacturers to social service agencies – and are passionate about understanding our clients, their businesses, and their needs.

Hicks Morley is an open and respectful workplace which fosters creativity, legal innovation and excellence in our clients’ interests. We are committed to recruiting and hiring the best candidates for all roles, and from diverse backgrounds and experiences. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

The Legal Assistant will support lawyers by preparing, editing, and proofreading legal documents while managing complex filing systems and calendars. They will also coordinate client meetings, travel arrangements, and assist with financial docketing and billing processes.

Requirements

Candidates must have experience supporting legal professionals and demonstrate strong technical proficiency with office software. Excellent attention to detail, organizational skills, and the ability to manage competing deadlines are essential for this role.

Skills

Legal documentation
Proofreading
Time management
Calendar management
Client support
Document formatting
Records management
Travel coordination
Communication skills
Technical proficiency
Attention to detail
Billing support
Administrative support
Database management

Visa sponsorship

Not detected in the job text

Keywords

Legal Assistant
Human Resources Law
Labour and Employment Law
ACL
Zoom
ShareFile
Adobe
Aderant
Electronic Signatures
Interaction
Docketing
Records Management
Client Service
Administrative Support
Law Firm

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