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High Prairie School Division

School Secretary/Educational Assistant

High Prairie, AB, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

High Prairie School Division

Is Inviting Applicants For

School Secretary / Educational Assistant

Prairie View Outreach

Prairie View Outreach is seeking a School Secretary / Educational Assistant. This position is a full-time role consisting of 0.5 FTE School Secretary and 0.5 FTE Educational Assistant responsibilities.

Prairie View Outreach is located in the town of High Prairie in northern Alberta within Big Lakes County. It is located at the junction of Highway 2 and Highway 749, approximately 371 kilometres northwest of Edmonton and 118 kilometres west of Slave Lake.

The High Prairie School Division provides many supports for their employees. We employ a full time mentor coach who supports all new teachers to the Division with an Orientation program and on-site mentoring. The Professional Development opportunities are supported in many forms and all employees have many supports that allow them to grow and improve in their professional practice.

School Secretary Duties

Provide clerical and administrative support to the principal, vice-principal and teaching staff as directed.
Maintain the integrity of databases and office files. Maintain records with a high degree of accuracy.
Manage multi-line phone systems, scanners and photocopiers. Perform general office duties such as answering telephone inquiries, filing, and spreadsheets and prepare answers to routine letters. Perform data entry.
Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
Welcomes visitors to the school and direct them to the appropriate person according to their needs.
Coordinate appropriate documents for communication with Central Office. Complete forms in accordance with school and district procedures, following education legislation.
Test, operate, promote and troubleshoot new office technologies as they are developed and implemented.
Contact parents in the event of student illness.
Student Registration (new students and returning students update every year).
Administrate and maintain data in the student information system with a high degree of accuracy.
Administrate and maintain student data in Alberta Education System (PASI) with a high degree of accuracy.
Track attendance and absences; use reporting software, make phone calls as appropriate and generate reports for internal and external use. Maintain student records. Mail/email student report cards and other necessary forms. Support scheduling/timetabling.
Support completion of payroll, benefits, petty cash and school funds transactions and recordkeeping.
Prepare and process payroll accounts receivable billings. Prepare and process accounts payable documentation.
Support budget decisions through accurate, timely recordkeeping.
Administer data in the payroll computer system.
Reconcile bank accounts. Reconcile Visa transactions monthly & review weekly.
Accepts and processes school payments from parents and organizations.
Make bank deposits. Weekly Journal Entries.
Monthly remittance to Central Office. Prepare timesheets.

Educational Assistant Duties

Implement Individual Program Plans under the supervision and direction of the teacher;
Assist the teacher in providing data for student evaluation;
Alert teacher to any special circumstances regarding the student;
Assist with large, small groups or individual students;
Comply with and assist in teacher's methods of maintaining classroom discipline;
Assist with field trips;
Adapt classroom activities to the capabilities of the student. Encourage the student to function as a member of the group by involving other students in activities and encouraging independence and self-help skills;
Monitor the student in class and on the playground to prevent physical danger and reinforce social and learning behaviours. Participate in travel, training and off-campus activities;
Accompany the student to and from the bus, taxi, etc. Escort student on bus, taxi, etc.;
Conduct prescribed therapeutic and exercise programs for physically exceptional students;
Attend to personal needs of students with disabilities in the program, e.g. feeding, toileting, general physical care to maintain comfort. Secure students in walkers or other equipment, move or position students, etc.;
Participate in all facets of the program designed to develop the language, independence, mobility and self-help skills of severely handicapped students, under the direction of the teacher or multi-disciplinary teams;
Assist in maintaining individual student's progress records for review and program planning. Provide observations on progress, behaviours as required and work as a member of the multi-disciplinary team as required;
Prepare instructional material under the teacher's direction;
Prepare and set out lesson supplies and equipment;
Clean and store materials and equipment after use;
Display student's work and prepare bulletin board displays;
Mark objective lists and routine exercises;
Continues to improve expertise and job-related skills; and
Other responsibilities as assigned by the teacher/Principal.

Requirements

Cover Letter and Resume
Three professional references
Successful candidates must produce an ORIGINAL, acceptable, recent (less than six months old) Criminal Record Check which must include a Vulnerable Sector Check.

The Following Would Be Assets To Your Application

Early Childhood Training and/or Teacher Assistant Certificate
First Aid Training
Excellent communication skills

This position will remain open until a suitable candidate is found. While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.

If you require assistance with the application, please contact ApplyToEducation at: 1-877-900-5627

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More about this job

Responsibilities

Provide administrative and financial support to school leadership and staff, including maintaining records, managing student information and attendance, processing payroll and payments, and handling communications. Assist teachers with implementing student program plans, supporting classroom activities and student needs, supervising students, and tracking progress.

Requirements

Applicants must submit a cover letter, resume, and three professional references, and successful candidates must provide an original, acceptable criminal record check with a vulnerable sector check issued within the past six months. Early childhood training or a teacher assistant certificate, first aid training, and excellent communication skills are assets.

Skills

Clerical And Administrative Support
Database And Records Management
Data Entry
Telephone And Visitor Reception
Student Registration
Attendance Tracking
Payroll And Benefits Administration
Accounts Payable And Receivable
Bank And Account Reconciliation
Individual Program Plan Implementation
Classroom Support
Student Supervision
Communication
Instructional Material Preparation
First Aid

Visa sponsorship

Not detected in the job text

Keywords

School Administration
Clerical Support
Student Information System
Alberta Education System
PASI
Data Entry
Records Management
Student Registration
Attendance Tracking
Payroll
Benefits Administration
Accounts Payable
Accounts Receivable
Bank Reconciliation
Individual Program Plans
Student Evaluation
Classroom Discipline
Student Supervision
Therapeutic Programs
Student Progress Records
Multidisciplinary Team
Instructional Materials
Early Childhood Training
Teacher Assistant Certificate
First Aid
Vulnerable Sector Check

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