Highspring is a consulting and professional services firm that partners with organizations to deliver tailored talent solutions across technology, operations, and strategy. We specialize in connecting top-tier professionals with high-impact projects, helping our clients scale efficiently and innovate with confidence.
Our team is defined by collaboration, integrity, and a relentless commitment to excellence.
The Opportunity
We are seeking a Recruitment Coordinator to join our delivery team in Montreal.
In this role, you will support day-to-day recruiting operations by coordinating activities between candidates, recruiters, account managers, and clients. You will play a key role in delivering an exceptional candidate experience while ensuring recruitment processes are executed efficiently and accurately.
What You'll Do
- Coordinate interviews between candidates, recruiters, and clients.
- Manage scheduling, confirmations, and interview logistics.
- Maintain candidate records in Bullhorn and other recruiting platforms.
- Prepare candidate submissions and recruitment documentation.
- Coordinate reference checks, background checks, and onboarding activities.
- Track hiring progress and ensure recruitment workflows remain up to date.
- Support consultant and permanent employee onboarding processes.
- Provide ongoing communication and follow-up with candidates throughout the recruitment lifecycle.
- Partner closely with recruiting and business development teams to meet client deadlines.
- Generate and maintain recruitment reports and tracking dashboards.
What You Bring to the Table
- 1 to 3 years of experience in recruitment coordination, staffing, human resources, or administrative support.
- Strong organizational and multitasking abilities.
- Excellent attention to detail and administrative accuracy.
- Outstanding verbal and written communication skills.
- Experience using an ATS or recruitment CRM.
- Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
- Ability to thrive in a fast-paced, deadline-driven environment.
- Customer-service mindset with a strong focus on candidate experience.
- Bilingualism in English and French is preferred.
Core Skills Required
- Interview Coordination
- Recruitment Administration
- Candidate Experience Management
- ATS / CRM Management (Bullhorn)
- Onboarding Coordination
- Background and Reference Check Coordination
- Reporting and Data Management
- Scheduling and Calendar Management
- Professional Communication
- Time Management and Prioritization
- Team Collaboration
Why Join Highspring?
- Join a collaborative, high-performing, and rapidly growing team.
- Support recruitment initiatives for leading organizations across Canada.
- Gain exposure to multiple industries and talent solutions environments.
- Hybrid work model (2 days in office).
- Competitive compensation package.
- Professional development opportunities and access to modern recruiting tools.
- Inclusive culture that values diversity, innovation, and continuous improvement.
Schedule: 40 hours per week
Vacation: 4 weeks
Benefits (100% employer-paid after 3 months):
- Dental Insurance
- Extended Health & Drug Coverage
- Life Insurance
- Long-Term Disability Insurance
- $1,500 Health Spending Account
- Company-Paid Mobile Phone
