Recruiting Coordinator

Highspring is a consulting and professional services firm that partners with organizations to deliver tailored talent solutions across technology, operations, and strategy. We specialize in connecting top-tier professionals with high-impact projects, helping our clients scale efficiently and innovate with confidence.

Our team is defined by collaboration, integrity, and a relentless commitment to excellence.

The Opportunity

We are seeking a Recruitment Coordinator to join our delivery team in Montreal.

In this role, you will support day-to-day recruiting operations by coordinating activities between candidates, recruiters, account managers, and clients. You will play a key role in delivering an exceptional candidate experience while ensuring recruitment processes are executed efficiently and accurately.

What You'll Do

• Coordinate interviews between candidates, recruiters, and clients.
• Manage scheduling, confirmations, and interview logistics.
• Maintain candidate records in Bullhorn and other recruiting platforms.
• Prepare candidate submissions and recruitment documentation.
• Coordinate reference checks, background checks, and onboarding activities.
• Track hiring progress and ensure recruitment workflows remain up to date.
• Support consultant and permanent employee onboarding processes.
• Provide ongoing communication and follow-up with candidates throughout the recruitment lifecycle.
• Partner closely with recruiting and business development teams to meet client deadlines.
• Generate and maintain recruitment reports and tracking dashboards.

What You Bring to the Table

• 1 to 3 years of experience in recruitment coordination, staffing, human resources, or administrative support.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and administrative accuracy.
• Outstanding verbal and written communication skills.
• Experience using an ATS or recruitment CRM.
• Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Customer-service mindset with a strong focus on candidate experience.
• Bilingualism in English and French is preferred.

Core Skills Required

• Interview Coordination
• Recruitment Administration
• Candidate Experience Management
• ATS / CRM Management (Bullhorn)
• Onboarding Coordination
• Background and Reference Check Coordination
• Reporting and Data Management
• Scheduling and Calendar Management
• Professional Communication
• Time Management and Prioritization
• Team Collaboration

Why Join Highspring?

• Join a collaborative, high-performing, and rapidly growing team.
• Support recruitment initiatives for leading organizations across Canada.
• Gain exposure to multiple industries and talent solutions environments.
• Hybrid work model (2 days in office).
• Competitive compensation package.
• Professional development opportunities and access to modern recruiting tools.
• Inclusive culture that values diversity, innovation, and continuous improvement.

Schedule: 40 hours per week

Vacation: 4 weeks

Benefits (100% employer-paid after 3 months):

• Dental Insurance
• Extended Health & Drug Coverage
• Life Insurance
• Long-Term Disability Insurance
• $1,500 Health Spending Account
• Company-Paid Mobile Phone