Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 14 days ago
GE
Field Operations Supervisor
GFL Environmental Inc.
Saskatoon, SK
- Full-time
Added 14 days ago
AE
Security Operations Supervisor
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Proficiency with Microsoft Office applications.
Added 14 days ago
DG
Receptionist
Dilawri Group of Companies
ON · Ontario, Canada
- Part-time
Added 14 days ago
PH
Administrative Coordinator, Staffing Office Resource Team
Providence Healthcare
Toronto, ON
- Temporary
…or degree in any of the following areas preferred: Medical Office Administration, Health Information Management, Business Administration/Management, Healthcare Administration, Human…
Added 14 days ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Please Note: This is currently a hybrid position, with employees expected to work on campus at least one day per week
Added 14 days ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday
Added 14 days ago
SR
Senior Contract Manager
Stellar Recruitment Inc.
Vancouver, BC
- $100 to $130 CAD / hour
- Contract
Must be available to go on-site in downtown Vancouver three days per week
Added 14 days ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
Must have reliable means of transportation;
Added 14 days ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed…
Added 14 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Department: Mental Health Community Clinics/Programs - Administration
Added 14 days ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Please Note: This is currently a hybrid position, with employees expected to work on campus at least one day per week
Added 14 days ago
D
Accounting and Administration Officer
Deloitte
Toronto, ON
- Full-time
As an accounting and administration officer, you would:
Added 14 days ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Maintains office equipment, supplies and inventory for the HR department.
Added 14 days ago
SJ
Medical Secretary, Medical Affairs
St. Joseph's Health Care London
London, ON
- Full-time
…appointments, managing referrals, maintaining an efficient office environment, and serving as the primary point of contact for patients and referring physicians. Additional responsibilities…
Added 14 days ago
H
Property Administrator
Hines
Toronto, ON
- Full-time
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Added 14 days ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
Certificate/diploma in Office Administration an asset
Added 14 days ago
T5
office administrator
Take 5 Oil Change
Coquitlam, BC
- Full-time
Oversee and co-ordinate office administrative procedures
Added 14 days ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
…dockets, stakeholder contacts, scheduling, reception and other office related duties, and providing assistance to the general public, members of the legal profession and members of various…
Added 14 days ago
G
Administrative Assistant, Maintenance (Temporary)
Glencore
Elkford, BC
- $56,000 CAD / year
- Temporary
Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, and Sharepoint
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
Added 14 days ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
A supportive, collaborative team in a smaller office environment.
Added 14 days ago
JT
Receptionist - Part TIme
Jericho Tennis Club
Vancouver, BC
- Part-time
Comfortable with Microsoft Office (Outlook, Word and Excel)
Added 14 days ago
FN
Receptionist
First Nations Health Consortium
Edmonton, AB
- Full-time
Driver’s License required

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Field Operations Supervisor

Security Operations Supervisor

Receptionist

Administrative Coordinator, Staffing Office Resource Team

Strategic Procurement Specialist

Administrative Assistant

Senior Contract Manager

Administrative Coordinator

Receptionist & Admin Assistant (6 months, contract)

Office Administrative Assistant

Strategic Procurement Specialist

Accounting and Administration Officer

Executive Assistant

Medical Secretary, Medical Affairs