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Added 1 hour ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.
Added 1 hour ago
WC
PT Pharmacy Assistant
Walmart Canada
Richmond, BC
- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Duncan, BC
- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
WC
WM Over the Counter Pharmacy Assistant store 3650
Walmart Canada
Calgary, AB
- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Oakville, ON
- Full-time
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 1 hour ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Toronto, ON
- Full-time
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 1 hour ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS
- Full-time
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 1 hour ago
WC
Pharmacy Assistant
Walmart Canada
Peterborough, ON
- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
NL
Commis comptable (comptes payables) - Accounting Clerk (accounts payable)
Neopharm Labs
Blainville, QC
- Part-time
Enter, verify, and reconcile accounting transactions, including accounts payable and receivable, payroll, orders, cheques, and bank statements;
Added 1 hour ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
We are looking for an Office Manager who shares that philosophy and wants to play a central role in creating an exceptional workplace experience for our employees, clients, partners, and…
Added 1 hour ago
W
(CAN) Pharmacy Assistant
Walmart
Duncan, BC
- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
W
WM Over the Counter Pharmacy Assistant store 3650
Walmart
Calgary, AB
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 2 hours ago
AC
Accountant
Aramark Canada
Mississauga, ON
- Full-time
Reconciles and analyzes Balance Sheet accounts on a monthly basis at the component level. Identifies and resolves Account Receivable, Capital Asset and Contract accounting issues.
Added 2 hours ago
PS
Controller
People Store Staffing
Mississauga, ON
- Full-time
Oversee accounts payable, accounts receivable, the general ledger and month-end close.
Added 2 hours ago
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COOP Student - General Accounting
AltaLink
Calgary, AB
- Other
Reporting to the Manager, General Accounting, the successful candidate will work on daily task and projects in areas such as accounts payable, accounts receivable, capital assets and…
Added 2 hours ago
MC
Accounting Manager
Mission Community Services Society
Mission, BC
- Full-time
…lives, and building community. We're looking for an Accounting Manager who is ready to take the lead, inspire a team, and play a key role in advancing our…
Added 2 hours ago
A
COOP Student - General Accounting
AltaLink
Calgary, AB
- Internship
Reporting to the Manager, General Accounting, the successful candidate will work on daily task and projects in areas such as accounts payable, accounts receivable, capital assets and…
Added 2 hours ago
W
PT Pharmacy Assistant
Walmart
Richmond, BC
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 3 hours ago
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Property Administrator
Hines
Toronto, ON
- Full-time
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio…
Added 4 hours ago
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS · Oakville, ON · Toronto, ON
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 4 hours ago
W
Pharmacy Assistant
Walmart
Peterborough, ON
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 4 hours ago
W
Business Administraton Lead
Wajax
Sudbury, ON
- Full-time
Accounts Receivable Support: Partner with the Accounts Receivable team to assist with collections and resolve customer account inquiries as needed.
Added 4 hours ago
AR
Community Business Manager
Atria Retirement Canada - View at Lethbridge
Lethbridge, AB · AB-Lethbridge
- Full-time
…developing, and evaluating assigned staff.• Manage and direct all accounts receivable and accounts payable functions of the community.• Coordinate with the Executive Director and Human…
Added 4 hours ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Configure the accounting module, including the chart of accounts, tax codes, and linking inventory to accounts payable and accounts receivable, and determine what to hand off to the…
Added 4 hours ago
R
Intermediate Accountant, Revenue and Receivables
REV
Calgary, AB
- Full-time
Working directly with the Controller, the Intermediate Accountant, Revenue & Receivables owns REV’s accounts receivable and revenue accounting, from customer invoicing and collections…

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

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Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

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