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Added 9 mins ago
Lead, Cyber Security
Westerkirk
Calgary, AB
…formal people-management activities remain with the accountable…
Added 9 mins ago
GG
Project Operations Manager
Gateway Group
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- Full-time
Gateway Group is hiring a Project Operations Manager to own the project side of delivery: schedules, budgets, trade awarding, purchase orders, change orders, and client handoffs. Reporting…
Added 39 mins ago
B
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…selection of suppliers, and the negotiation and drafting of…
Added 39 mins ago
Key Account Manager - SKF Sealing Solutions
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Lead, Cyber Security
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…formal people-management activities remain with the accountable…
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Project Manager Civil
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- $100,000 to $150,000 CAD / year
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We are seeking an experienced and motivated Project Manager to oversee municipal and heavy civil infrastructure projects specializing in sewer, watermain, storm sewer, road reconstruction,…
Added 55 mins ago
E
Program Manager
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- $32.5 CAD / hour
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The Program Manager reports to the Project Director for a given region and provides leadership through planning, implementing, coordinating, and evaluating Agilec sites/projects to ensure…
Added 55 mins ago
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Site Superintendent
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Added 55 mins ago
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29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
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We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 1 hour ago
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Gestionnaire des opérations | Operations Manager
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HVAC Service Sales Representative – Maintenance Contracts
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…relationships, and closing commercial HVAC preventative maintenance contracts and multi-year service agreements, while also identifying growth opportunities within existing…
Added 1 hour ago
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Gestionnaire des opérations | Operations Manager
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- Full-time
Added 1 hour ago
WF
Project Manager
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Property Administrator Contract
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Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler)
Added 2 hours ago
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Senior Manager, Supply Chain Operations
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The Senior Manager, Supply Chain Operations oversees the logistics operations of London Health Sciences Centre (LHSC), ensuring seamless flow of equipment and supplies into the hospitals.…
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Senior Project Manager | Vancouver
Morgan McKinley
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- Full-time
We are recruiting for an experienced Senior Project Manager to join a well-established and growing construction company specializing in complex demolition and heavy civil projects across…
Added 2 hours ago
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Asset Integrity Operations Manager
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Wood is currently seeking a talented Operations and Technical Manager, IM to manage and lead operations of the Integrity Management (IM) business out of our Calgary, Alberta (Canada) office.
Added 2 hours ago
FC
Market Data Vendor Manager
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Experience managing vendor relationships, contracts, and service performance.

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

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Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

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