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Added 12 mins ago
LE
Key Account Manager, IT Retail
LG Electronics
Toronto, ON
- Full-time
As a global leader in consumer electronics, LG is committed not only to enriching the lives of our customers, but also to create rewarding experiences for our employees. We offer meaningful…
Added 56 mins ago
SC
Maintenance coordinator (37374001)
Sodexo Canada Ltd
Airdrie, AB
- Part-time
…this casual/part-time role, you will support the Maintenance Manager and Facilities team in keeping our community safe, comfortable, and well maintained for the residents who call it…
Added 1 hour ago
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Finance Manager, Plant Operations
''
Portage la Prairie, MB
- Full-time
Position Title: Finance Manager, Plant Operations
Added 2 hours ago
RFP Manager, Government (18-month Contract)
Geotab
Burnaby, BC · Oakville, ON
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help…
Added 3 hours ago
FN
Bilingual IT Support Technician
Fix Network World
Milton, ON
- Full-time
Fix Network is a global leader in repair and restoration services for vehicles, homes, and businesses, supporting a growing family of locally owned and operated brands in collision repair,…
Added 3 hours ago
MC
Senior Marketing Manager
MMC Corporate
Toronto, ON
- Other
As part of Marsh People and Investments and Marsh Risk in Canada, the Senior Marketing Manager is responsible for shaping and executing the marketing strategy for Marsh across these…
Added 4 hours ago
T
Personal Banker Trainee
TD
Calgary, AB
- Full-time
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product,…
Added 4 hours ago
A
Software Development Manager, Integration ML Models
Autodesk
Toronto, ON
- Full-time
…operate the world around them. As the Software Development Manager, you will lead the team that brings our foundation models and agentic workflows into the AEC tools customers use every…
Added 4 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 4 hours ago
A
Software Development Manager, Integration ML Models
Autodesk
Toronto, ON
- Full-time
…operate the world around them. As the Software Development Manager, you will lead the team that brings our foundation models and agentic workflows into the AEC tools customers use every…
Added 4 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 4 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 4 hours ago
TS
Director - Commercial Card - Senior Product Manager - Transaction Banking Product, TD Securities
TD Securities
Toronto, ON
- Full-time
The Commercial Card Senior Product Manager leads the strategy, development, launch, and ongoing management of the core Commercial Card portfolio. This role defines the product vision and…
Added 4 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 4 hours ago
Collection Specialist
Dentons
Toronto, ON
…well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+…
Added 5 hours ago
A
Construction Engineer
Actalent
Montreal, QC
- $48 to $60 CAD / hour
- Contract
Under the supervision of the Project Office Manager, the Project Manager is responsible for planning, executing, and controlling construction and infrastructure projects to ensure they are…
Added 5 hours ago
A
Project Manager
Actalent
Montreal, QC
- $50 to $65 CAD / hour
- Contract
Added 5 hours ago
UA
Sr Client Partner - Uber Advertising, Global Restaurants
Uber Advertising
Toronto, ON
- Full-time
This is a high-stakes role where you will work in lockstep with a Partner Manager and Delivery Account Managers to deliver "Execution Excellence" and measurable business growth for our…
Added 5 hours ago
T
Contact Center Rep II, Everyday Banking
TD
Markham, ON
- Full-time
…development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at…
Added 5 hours ago
W
Ingénieur en test et conception mécanique / Test & Mechanical Engineer
Wabtec
Montreal, QC
- Full-time
Added 6 hours ago
Key Account Manager, IT Retail
Human Resources
Toronto, ON
As a global leader in consumer electronics, LG is committed not only to enriching the lives of our customers, but also to create rewarding experiences for our employees. We offer meaningful…
Added 6 hours ago
LE
Key Account Manager, IT Retail
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
As a global leader in consumer electronics, LG is committed not only to enriching the lives of our customers, but also to create rewarding experiences for our employees. We offer meaningful…
Added 6 hours ago
GC
Senior Engineer, Geotechnical
Glencore Canada
Sparwood, BC
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 6 hours ago
RL
Lead, Manufacturing Engineer
Rocket Lab
Toronto, ON
- Full-time
…we expand to new launch sites, groundbreaking missions, and global markets, your ownership has the opportunity to grow alongside the company.Our comprehensive benefits package includes our…
Added 6 hours ago
LO
LensCrafters - Licensed Assistant Manager - #942 Kitchener
Luxottica of America, Inc.
Kitchener, ON
- Full-time
Total Rewards: Benefits/Incentive Information

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

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Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

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