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Added 18 mins ago
B
Power Engineer - 5th Class
BGIS
High Level, AB
- Full-time
…healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the…
Added 34 mins ago
M
Responsable des solutions Salesforce/Salesforce Solution Lead
McKesson
Montreal, QC
- Full-time
Certifications Salesforce telles que Salesforce Administrator, Advanced Administrator, Platform App Builder, Sales Cloud Consultant, Service Cloud Consultant ou Salesforce…
Added 50 mins ago
Site Administrator (Canal Flats)
IREN
Canal Flats, BC
…inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and…
Added 1 hour ago
B
Power Engineer - 5th Class
BGIS
High Level, AB
- Full-time
…healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the…
Added 2 hours ago
CT
Property Administrator Contract
Canadian Tire Corporation
Toronto, ON
- Full-time
The Property Administrator is a key member of the Property Management Team and provides day-to
Added 4 hours ago
HS
Property Administrator
Hove Street Properties
Toronto, ON
- Full-time
Job Summary: The Property Administrator will coordinate with property managers, contractors, consultants, and internal stakeholders – including senior management to ensure projects are…
Added 13 hours ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 15 hours ago
GC
Administrative Assistant, Maintenance (Temporary)
Glencore Canada
Elkford, BC
- $56,000 CAD / year
- Temporary
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 18 hours ago
R
Laboratory GxP Systems Specialist II
Replimune
Montreal, QC
- Full-time
The Laboratory GxP Systems Administrator is responsible for the administration, maintenance, compliance, and support of laboratory computerized systems used within a regulated GxP…
Added 18 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 18 hours ago
Vice-President & Chief Commercial Officer, ClaimSecure
The Canada Life Assurance Company
Toronto, ON
…You will combine deep knowledge of the third-party payer and administrator market with strong client leadership, commercial judgement and a company-wide mindset to strengthen existing…
Added 19 hours ago
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Property Administrator
Hines
Toronto, ON
- Full-time
The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive…
Added 20 hours ago
G
Administrative Assistant, Maintenance (Temporary)
Glencore
Elkford, BC
- $56,000 CAD / year
- Temporary
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada .
Added 22 hours ago
WS
New Grad Recruitment (Teacher Candidates Graduating in 2027)
Winnipeg School Division
Winnipeg, MB
- Part-time
You will be contacted for an interview by a WSD administrator
Added 23 hours ago
RP
Property Administrator- Odenak
Rhapsody Property Management Services
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the Property Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 23 hours ago
EV
Administrative Assistant, Maintenance (Temporary)
Elk Valley Resources
Elkford, BC
- $56,000 CAD / year
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 23 hours ago
B
Property Manager
BGIS
Markham, ON
- Full-time
…healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the…
Added 23 hours ago
Manager, Strategy & Distribution - Programs - WSI
Wawanesa Insurance
Toronto, ON · North York - Toronto, ON (Hybr, ON
The Manager, Strategy & Distribution - Programs drives growth of the Commercial Insurance Programs portfolio by developing strategic distribution partnerships. The role leads business…
Added 23 hours ago
EV
Administrative Assistant, Maintenance (Temporary)
Elk Valley Resources
Elkford, BC
- $56,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 1 day ago
Product Analyst
Barracuda Networks Inc.
Ottawa, ON
…well-defined product improvements and own a focused feature or administrator workflow from discovery through release and follow-up. You will work directly with engineering, supported by a…
Added 1 day ago
CA
Loan Administrator
Crédit Agricole CIB
Montreal, QC
- Full-time
…Montreal, in coordination with Business Support groups, the Loan Administrator is responsible to perform day-to-day tasks to successfully execute operations related to CACIB loan activity,…
Added 1 day ago
CA
Commercial Loans Analyst
Crédit Agricole CIB
Montreal, QC
- Contract
CASO Commercial Loans Operations Platform is responsible for processing the Loans portfolio for NY Branch and Canada Branch activity.
Added 1 day ago
B
Senior Law Clerk
Brookfield
Toronto, ON
- Full-time
Assist with bank account openings and onboarding entities with the fund administrator and other service providers
Added 1 day ago
BA
Senior Law Clerk
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
Assist with bank account openings and onboarding entities with the fund administrator and other service providers
Added 1 day ago
A
Corporate Actions Administrator
Aviso
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking to fill an opening for a Corporate Actions Administrator to join our Operations team.

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

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Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

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