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Added 12 mins ago
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Retail Operations Coordinator
Silk & Snow
Toronto, ON
- Full-time
The Retail Operations Coordinator will work closely with the Manager of Retail Operations and serve as the key point of contact for Silk & Snow stores, supporting operations, launches, and…
Added 12 mins ago
CI
Analyste en dynamique de vol/Flight Dynamics Analyst
Calian in Space & Technology
Longueuil, QC · St-Hubert, QC
- Full-time
…de vol responsable de l’exécution et de la surveillance des opérations de maintien en orbite des satellites des clients et des systèmes de dynamique de vol (FDS). L’analyste en dynamique de…
Added 12 mins ago
WI
HSE Site Representative
WSP in Canada
Toronto, ON
- Full-time
…as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is completed in accordance with…
Added 27 mins ago
J
Sr. Environmental Construction Project Manager
Jacobs
Victoria, BC
- $119,000 to $175,000 USD / year
- Full-time
…all the way to post-construction environmental monitoring and operations. You will provide leadership and guidance to our environmental planning and permitting teams. This role offers an…
Added 27 mins ago
J
Sr. Environmental Construction Project Manager
Jacobs
Calgary, AB
- $119,000 to $175,000 USD / year
- Full-time
…all the way to post-construction environmental monitoring and operations. You will provide leadership and guidance to our environmental planning and permitting teams. This role offers an…
Added 27 mins ago
J
Sr. Environmental Construction Project Manager
Jacobs
AB · Edmonton, AB
- $119,000 to $175,000 USD / year
- Full-time
…all the way to post-construction environmental monitoring and operations. You will provide leadership and guidance to our environmental planning and permitting teams. This role offers an…
Added 27 mins ago
IH
Supervisor | Relational Security
Interior Health Authority
Kelowna, BC
- Part-time
…under the supervision of the Coordinator, Relational Security Operations, the Supervisor Relational Security is responsible for leading assigned staff on shift and communicating with the…
Added 27 mins ago
J
Sr. Environmental Construction Project Manager
Jacobs
Burnaby, BC
- $119,000 to $175,000 USD / year
- Full-time
…all the way to post-construction environmental monitoring and operations. You will provide leadership and guidance to our environmental planning and permitting teams. This role offers an…
Added 28 mins ago
The Good Kitchen Department Manager
Goodness Me! Natural Food Market
Burlington, ON
Reporting to the Store Manager, the Good Kitchen Department Manager will be responsible to lead and manage daily operations of the Eatery/Prepared Foods, with a focus on sales, labour, and…
Added 42 mins ago
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(CAN) GM Lead Department Manager
Walmart
Camrose, AB
- Full-time
…partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 42 mins ago
FH
Patient Care Coordinator
Fraser Health
Abbotsford, BC
- Part-time
…Patient Care Coordinator has responsibility for the day-to-day operations of the assigned unit(s) including daily patient flow. Supports/participates in research, policy, quality…
Added 42 mins ago
EG
Event Operations Manager- Edmonton Convention Center
Encore Global
Edmonton, AB
- Full-time
Manages floor operations to achieve service excellence with a focus on customer service, staff leadership, performance management, and development. Achieves the overall goals of the…
Added 57 mins ago
CO
Equipment Operator
City of Dawson Creek
Dawson Creek, BC
- Full-time
Experience with routine maintenance operations.
Added 57 mins ago
K
Scheduling Manager
Kiewit
Toronto, ON
- Full-time
As a Scheduling Manager, you’ll play a key role in the development and maintenance of project schedules utilizing company/district standards and scheduling techniques. This hands-on role…
Added 57 mins ago
CH
Radio Duty Attendant, CMH Revelstoke
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
The Radio Duty Attendant position at CMH Revelstoke conducts radio dispatch for field operations, logistical support for the ski programs, and performs a variety of office duties. The…
Added 57 mins ago
E
Management Trainee
Enterprise
Antigonish, NS
- Full-time
Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can count on a career path with a clear beginning…
Added 57 mins ago
WC
(CAN) Customer Service Manager
Walmart Canada
Drayton Valley, AB
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 57 mins ago
EI
Assistant Project Manager
EBC Inc.
Greater Napanee, ON
- Full-time
EBC is actively seeking an Assistant Project Manager for our Ontario Building Division where he/she can utilize their extensive knowledge to contribute to the continued success and growth…
Added 57 mins ago
CH
Equipment & Retail Specialist, CMH Revelstoke
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
…and safety and sustainability initiatives and participate in training and provide assistance as required during emergency response…
Added 57 mins ago
B
Bilingual Facility Services Manager (ENG/FR)
BGIS
Quebec, QC
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 57 mins ago
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Operations Manager, Waste
GFL - Sewer Technologies Division
Saint John, NB
- Full-time
The Operations Manager oversees the business for the assigned division. This includes, but is not limited to, the customer service, safety, operational efficiencies and overall personnel…
Added 57 mins ago
WC
(CAN) Gérant du service à la clientèle
Walmart Canada
Sainte-Agathe-des-Monts, QC
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 57 mins ago
WB
Restaurant Supervisor
Whistler Blackcomb
Whistler, BC
- Temporary
…discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your…
Added 57 mins ago
BM
Supervisor, Mountain Adventures - Winter - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Supervisor is responsible for assist with the training content and day to day operational support of the winter attractions which includes Woodview Skating, Big Dipper Tubing, and…
Added 57 mins ago
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Warehouse Operator Full-Time - Saanich
Buckerfield's
Saanich, BC
- Full-time
Training / educational / certification opportunity: Forklift Operator Certificate

Hines

Property Administrator

Toronto, ON, Canada

Compensation: $65,000 - $70,000 · Full-time

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Job details

Pay: Compensation: $65,000 - $70,000
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks.

Tenant and Property Operations

Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties.
Monitor and update work orders; coordinate with building operations, service providers and tenants to support completion and close-out.
Assist with building inspections, maintain inspection records and follow up on identified items.
Help coordinate tenant events, wellness programs and property activities, including logistics and communications.

Accounts Payable and Receivables Support

Code and process invoices in accordance with internal procedures, approval requirements and cut-off timelines.
Prepare recurring monthly billings and record cash receipts, maintaining clear supporting documentation.
Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team.
Support annual budget preparation and periodic financial reporting by gathering, organizing and validating information.

Revenue and Leasing Support

Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements.
Maintain accurate booking records and support invoicing and follow-up so opportunities are processed efficiently and revenue is captured.

Compliance, Records and Coverage

Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.
Maintain organized and accurate tenant, vendor, financial and operational records in accordance with internal processes.
Prepare routine reports and documentation, track deadlines and support adherence to approval and compliance requirements.
Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations.
Perform other duties as assigned in support of the property management teams and the effective operation of both properties.

Qualifications

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred.
Two or more years of experience in an administrative role in a professional office environment.
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records.
Strong organization and follow-through, with the ability to manage recurring deadlines and competing requests.
Clear, professional written and verbal communication and a service-oriented approach to tenant and vendor interactions.
Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset.
Sound judgment, discretion and care when handling tenant, vendor and financial information.
Work overtime as business needs deem appropriate.
Compensation: $65,000 - $70,000

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the property management teams at two properties, including tenant communications, work orders, inspections, and events. Process invoices and billings, support budgeting and reporting, coordinate rental bookings, and maintain accurate contracts, compliance records, and operational documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience; a bachelor's degree is preferred, and property or commercial real estate experience is an asset. Candidates should be organized, service-oriented communicators with financial recordkeeping experience and proficiency in Microsoft Outlook, Word, and Excel; familiarity with property management or budgeting systems is an asset.

Skills

Tenant Service
Property Administration
Invoice Processing
Accounts Payable
Accounts Receivable
Financial Recordkeeping
Budget Preparation
Financial Reporting
Work Order Coordination
Contract Administration
Compliance Tracking
Event Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization and Follow-Through

Benefits

Training
Competitive Compensation
Vacation Packages

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
Commercial Real Estate
Tenant Communications
Tenant Service Requests
Work Orders
Building Inspections
Accounts Payable
Accounts Receivable
Invoice Processing
Monthly Billings
Cash Receipts
Expense Coding
Tenant Chargebacks
Accruals
Reconciliations
Budget Preparation
Financial Reporting
Event-Space Rentals
Leasing Support
Contract Administration
Compliance Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
JDE
Rockport (RBudget)
Prism

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