Jobs in Canada

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Added 1 day ago
Manager of Clinical Practice
Bayshore HealthCare Ltd.
Vancouver, BC
Support branch operations, including on‑call clinician access as required
Added 1 day ago
A
Medical Laboratory Technician / Assistant
adecco
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- Contract
- Temporary
Current MLPAO certification is required
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Leader of Finance
Hatfield Consultants
North Vancouver, BC
Ensuring the company’s financial systems are legally compliant and progressively support operations and future growth.
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Electronic Firmware Developer
Lotus Group
Edmonton, AB
…collaboration, our client is committed to develop solutions that support more efficient and sustainable operations across the…
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Compensation Data Analyst
Hire Level Consulting Inc.
Toronto, ON
Coordinate and administer the Corporation's unionized job evaluation program.
Added 1 day ago
Program Coordinator
Hire Level Consulting Inc.
Toronto, ON
Develop tools that support program delivery through client's programs, the learning management system.
Added 1 day ago
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Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
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ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
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NEW RESTAURANT NOW HIRING: SERVER/SHIFT LEADER (PT/FT)
El Gato
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Mojo Cantina Izakaya is a new snack bar mixing Japanese and Mexican street food with a cocktail program designed to highlight these flavours. The menu is tight, the flavours are big, and…
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Cannabis Consultant - Yonge St. Location
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- $18 to $18.5 CAD / hour
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Evening shift
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YEG Assistant Manager
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GUEST SERVICES
Greta YEG Limited Partnership
Edmonton, AB
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Edmonton, AB
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SERVER
Greta YEG Limited Partnership
Edmonton, AB
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BRAND AMBASSADOR
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Edmonton, AB
- Part-time
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Soccer Coach | Afterschool Programs | Toronto
Toronto Athletic Camps Inc.
Toronto, ON
Follow all program policies, attendance procedures, and safety protocols.
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Basketball Coach | Afterschool Programs | Toronto
Toronto Athletic Camps Inc.
Toronto, ON
TAC Sports is seeking a Basketball Camp Instructor to lead an engaging and development-focused basketball program for campers of all skill levels. This role is ideal for someone who is…
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Chess Instructor | Afterschool Programs | Toronto
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Toronto, ON
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Toronto, ON
Support campers in completing projects and building a portfolio of work by the end of the program
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Lego Robotics | Coding | 3D Design | Instructor | Afterschool Programs | York Region
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Support campers in completing projects and building a portfolio of work by the end of the program
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Financial Literacy Instructor ( for kids) | Afterschool Programs | York Region
Toronto Athletic Camps Inc.
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…Instructor to lead an engaging and interactive summer camp program focused on money management, business fundamentals, and entrepreneurial thinking. This role is ideal for someone who…
Added 1 day ago
Multi Sport Coach | Afterschool Programs | York Region
Toronto Athletic Camps Inc.
ON
Added 1 day ago
TA
Multi Sport Coach | Afterschool Programs | Toronto
Toronto Athletic Camps Inc.
Toronto, ON
- Full-time
Added 1 day ago
TA
Sports and Educational Opportunities! - Waterloo
Toronto Athletic Camps Inc.
Waterloo, ON
- Full-time
We're also looking for PA Day Coaches & Instructors to support full-day programs throughout the school year.
Added 1 day ago
TA
Basketball Coach | Winter, March Break and Summer Camps | Afterschool Programs | Waterloo
Toronto Athletic Camps Inc.
Waterloo, ON
- Full-time
TAC Sports is seeking a Basketball Camp Instructor to lead an engaging and development-focused summer basketball program for campers of all skill levels. This role is ideal for someone who…

Hire Level Consulting Inc.

Program Coordinator

Toronto, ON, Canada

Apply on careers-page.com About employer

Applications open in a new tab.

Job details

Posting language: English

Original job description

Our client is a dynamic, independent not-for-profit organization that delivers high quality capacity development programming to financial supervisors and regulators, primarily in developing countries and emerging markets. They are seeking a Program Coordinator (PC) as an integral part of the client's team, a critical role to ensure they meet their programming and quality objectives and goals.

Responsibilities/ Key responsibilities are to:

Coordinate the logistics of our client in-person blended or virtual training programs under the guidance of the current Manager, Program Coordination.
Understand the client's work processes and project timelines for programs at varying stages of development in accordance with program lifecycle, to achieve superior results and foster continuous improvement.
Support the senior management with information/data requests for KPI and other corporate documents.

Detailed breakdown of the above-mentioned responsibilities is as follows:

Program management 1 : Manage the work processes and project timelines for programs at varying stages of development in accordance with program lifecycle.
Ensure that key deadlines are met, in conjunction with the program directors; manage tasks and communicate timelines.
Ensure that all parties (partners, program leaders, program directors, participants, internal staff) have timely and accurate program information.
Collect and update internal databases with all participant, partner and program leader information.
Oversee registration and vet participants for each program, ensuring compliance with the client's policies.
Work with Communications Coordinator to develop promotional strategies for regional and international programs, coordinating with team on e-blasts and appropriate registration numbers.
Maintain information on partner relationships, drafting MOUs and partnership agreements, ensuring compliance with any internal or external requirements.
Consider the nature of the program and work with the program director to tailor the delivery method most appropriate for the program objectives.

Material Preparation and Evaluation:

Prepare final program materials for above programs, in conjunction with client's policies.
Organize incoming new program materials from the program leaders.
Review, edit, and format all materials.
Ensure that participants, partners and program leaders receive all pre-reading and course material at appropriate times.
Input program evaluations and prepare evaluation reports.
Develop tools that support program delivery through client's programs, the learning management system.
Ensure that a complete record of program material is filed in the appropriate program folders.

Travel Coordination:

Plan and book travel itineraries for each program.
Manage flight bookings for program directors and leaders, ensuring compliance with program budget and client's travel policy, consulting with finance where appropriate.
Coordinate accommodation and local transportation for each program
Research visa requirements for each country, and prepare visa applications where appropriate.
Programs are delivered in the time zones of the Partner.
Supporting the program director in arranging the delivery mechanisms, including video conferencing, interpretation and technical facilitation services. This may include participating on-line in off-hour or weekends, depending on the program time zone.

Finances and Budget:

Coordinate contracts and invoices for each program in partnership with the finance department.
Draft and finalize various internal program documents for program leaders and partners (i.e., letters of agreement, partnership agreements etc.), in conjunction with the program director.
Process and review, and prepare (where appropriate) incoming invoices, expense claims and per diems for program directors and program leaders
Initiate and review outgoing partner invoices, ensuring compliance with agreement requirements.
Prepare and maintain individual program budgets alongside the finance team and regularly update program forecast.
Develop, prepare and improve various template program documents, including maintaining folder libraries.

Event Management:

Annually manage all logistics for a Canadian based international program.
Secure appropriate venues and manage vendors, food and A/V orders
Manage registration and participant logistics.
Act as on-site coordinator for one week-long event, this may include supporting weekend event.

Skills and Requirements:

Bachelors’ degree with a minimum two (2) years relevant work experience.
Familiar with project management principles and practices .
Demonstrates strong self-management skills and is a life-long learner.
Excellent knowledge of Microsoft Word, Excel, PowerPoint and Access, internet and various video conference platforms.
Effective time-management skills with the ability to multi-task and manage multiple time-sensitive priorities.
Organized and efficient in carrying out a wide range of administrative tasks.
Self-starter, able to work with a high degree of initiative and highly resilient.
Consistently produce high quality work, that is often detailed and needs to be accurate
Excellent writing and verbal communication skills.
Ability to work independently.
Ability to analyze and problem solve.
Team oriented with strong interpersonal skills and ability to work with individuals from a range of backgrounds.
Adaptable and flexible to meet changing deadlines.
Always willing to work with and support the entire team.

Other:

The client delivers programming in emerging markets and developing countries.
Flexibility and adaptability are required to meet commitments across multiple time zones.
Overtime and weekend work will be required during peak periods.

Apply on careers-page.com About employer

More about this job

Responsibilities

The Program Coordinator at Hire Level Consulting Inc. will keep training programs on schedule, prepare materials, book travel and accommodation, manage registrations, track budgets and invoices, and run events. The role also supports senior management with data and reports.

Requirements

Candidates need a bachelor's degree with at least two years of relevant work experience, knowledge of project management, and strong skills in Microsoft Office and video conferencing platforms. Strong organization, writing, communication and time-management skills are essential, along with flexibility across time zones.

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
video conferencing platforms
learning management system
project management
travel booking
budget tracking
invoice processing
event logistics
vendor management
visa research
MOU and partnership agreement drafting
data and KPI reporting
database management
program evaluation
time management
multitasking
report writing

Keywords

Program Coordinator
program management
project management
training coordination
event management
travel coordination
budget management
invoicing
Microsoft Word
Microsoft Excel
PowerPoint
Access
video conferencing
learning management system
capacity development
not-for-profit
international development
MOU drafting
registration management
evaluation reports

Seniority

Entry level

Tools

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
video conferencing platforms
learning management system

Languages

English

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Work requirements

Jobs in Canada