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Added 3 mins ago
TS
Information Technology Technician
Treaty Six Education Council
SK · Saskatchewan, Canada
- Full-time
…network systems to ensure reliable access to educational and administrative tools. Day-to-day tasks include responding to technical support requests, diagnosing and resolving IT issues, and…
Added 3 mins ago
UO
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University of Guelph-Humber
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- Full-time
Organizational and administrative skills, including accurate record-keeping, database management, and the ability to manage multiple deadlines and priorities.
Added 3 mins ago
NC
Customer Service Representative - Deer Lake Airport
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Deer Lake, NL
- Full-time
…knowledge through local training and hands-on experience to provide administrative support, service customers, and act as a rental back-up in a large home city branch or airport…
Added 3 mins ago
BD
Executive Assistant and Office Manager
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Calgary, AB
- Full-time
…This position supports company executives, coordinates daily administrative activities and ensures the smooth operation of our…
Added 3 mins ago
CS
Program Manager
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- Full-time
Experience using AI platforms and productivity tools to streamline workflows, improve operational efficiency, automate routine administrative tasks, and support program delivery.
Added 3 mins ago
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Toronto, ON · Greater Toronto and Hamilton Area, ON
- Full-time
Complete on-site administrative duties including timesheets, take-offs, purchases, change requests, daily logs, and any other documentation required.
Added 3 mins ago
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Toronto, ON · Greater Toronto Area, Canada
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Toronto, ON
- $86,379 to $127,288 CAD / year
- Full-time
Compensation Group: Association of Management, Administrative and Professional Crown Employees of Ontario
Added 3 mins ago
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- $24 to $28 CAD / hour
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As part of the Software Development organization, the Software Development Coordinator will provide administrative, organizational, and project coordination support to the Software…
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HireTalent

Workplace Experience Coordinator

Toronto, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Title: Workplace Experience Coordinator

Duration: 5-Month Contract

Location: Toronto, ON (Onsite) | M5J 2P1

Job Description

The Experience Team at client builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at client a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employee's day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy through a lens that will focus on clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down, and invoice review/submission
Maintain appearance, organization, and operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our client Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

Apply About employer

More about this job

Responsibilities

Coordinate daily workplace operations for the Toronto office, including catering, supplies, maintenance requests, vendor relationships, and room and desk scheduling. Maintain office records and seating plans, support inclusive workplace programs, and assist with administrative and ad hoc projects.

Requirements

Requires at least two years of office coordination, administrative support, or similar experience; technology or startup experience is strongly preferred. Candidates should be organized, detail-oriented, adaptable, strong communicators, comfortable with Google Workspace, and able to solve problems; knowledge of building systems is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Management
Facilities Maintenance
Catering Coordination
Office Supply Management
Space and Desk Scheduling
Floor Plan Management
Document Management
Google Workspace
Organization
Written Communication
Verbal Communication
Problem-Solving
Multitasking

Visa sponsorship

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Keywords

Workplace Experience
Office Coordination
Administrative Support
Workplace Operations
Inclusive Workplace
Accessibility
Sustainability
Employee Perks
Catering
Food Deliveries
Office Supplies
Kitchen Stocking
Building Maintenance
Vendor Management
Landlord Relations
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Slides
Google Sheets
Google Docs
Google Workspace
Electrical Systems
Plumbing
HVAC
Security
Technology Startup

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