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Added 7 mins ago
UD
People & Organizational Culture Intern (co-op term)
Ulnooweg Development Group Inc
Millbrook, NS
- Internship
In this role, you will support the design, development, and implementation of a SharePoint site for the People & Organizational Culture (P&OC) team. Working closely with employees and…
Added 22 mins ago
OB
Professional Development Lawyer
Ontario Bar Association
Toronto, ON
- Full-time
…to identify program content, determine the target audience, design agendas, and propose speakers, providing advice and guidance as…
Added 37 mins ago
OT
Electrical Design Coordinator
Ontario Transit Group
Toronto, ON
- Full-time
The Electrical Design Coordinator provides technical support during the construction phase, ensuring electrical installations are constructible, code‑compliant, and well-coordinated with…
Added 52 mins ago
TR
Traffic & Transit Coordinator
Trillium Rail Partners
Mississauga, ON
- Full-time
…The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project…
Added 52 mins ago
CC
Coordinator, Conferences and Events
Canadian College of Health Leaders
Ottawa, ON
- Part-time
Position title: Coordinator, Conferences and Events
Added 1 hour ago
Coordinator - Construction Engineering & Methods
Pomerleau
Toronto, ON
Coordinator: 0–10 years of relevant experience in civil works and structural design.
Added 1 hour ago
EM
Tradeshow Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
Added 1 hour ago
H
Workplace Experience Coordinator
HireTalent
Toronto, ON
- Contract
The Experience Team at client builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness…
Added 1 hour ago
TT
Junior Textile Product & Sampling Coordinator
Threadcount Textile & Design
Toronto, ON
- Full-time
Threadcount Textile & Design | Toronto, ON | Full-Time, In-Person
Added 1 hour ago
A
Director of Engineering
Artika
Montreal, QC
- Full-time
…réunissant le développement de produits, l’ingénierie et le design, nous transformons des idées pratiques en solutions de grande qualité, bien conçues pour la vie…
Added 1 hour ago
Technical Coordinator, Parking Services
City of Mississauga
Mississauga, ON
The Technical Coordinator supports the development, implementation and continuous improvement of technology-enabled business processes, operational systems, digital services, reporting and…
Added 1 hour ago
YO
Natural Arts and Crafts Program Head
YMCA of Greater Toronto
Torrance, ON
- Part-time
Coordinate with the Program Coordinator and other Program Heads to plan and deliver camp activities, section nights, and special events.
Added 1 hour ago
UH
Data Coordinator
University Health Network
Toronto, ON
- Full-time
…study of patients with non-small cell lung cancer. The Data Coordinator’s primary responsibility will be to ensure the accuracy and quality of clinical patient data integrated into project…
Added 1 hour ago
NI
Social Media & Marketing Coordinator
NH IR Advisory
Canada
- Part-time
We are looking for a part-time Social Media & Marketing Coordinator to create and manage engaging content across multiple client accounts. Your primary focus will be social media, with…
Added 1 hour ago
L
Learning Design Specialist (12 Month Contract)
Longo's
Vaughan, ON
- Contract
Are you passionate about learning, facilitating engaging experiences, and helping others grow? Join us as a Learning Design Specialist and create impactful learning programs that build…
Added 1 hour ago
TH
Coordinator, Community Engagement
Trillium Health Partners
Mississauga, ON
- Full-time
Reporting to the Manager, Community Engagement the Coordinator will support the Community Engagement team, assisting with logistics, execution, production, and wrap up of THPF’s Signature…
Added 1 hour ago
B
Bilingual Service Operations Process Coordinator
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- Full-time
…feat. It takes the imagination and passion of all of us - from design and engineering to the manufacturing and marketing of our billions of MedTech products per year - to look at the…
Added 1 hour ago
S&
Creative Production Coordinator
SPIER & MACKAY
Mississauga, ON
- Full-time
Spier & Mackay is looking for an organized, detail-oriented Creative Production Coordinator to plan and coordinate photoshoots, studio operations, styling, and photography samples while…
Added 2 hours ago
CF
Digital Marketing Engagement Coordinator
CI Financial
Toronto, ON
- Full-time
We are seeking a detail-oriented and innovative Marketing Coordinator, Digital Engagement to join our marketing team. The ideal candidate will have a strong understanding in email campaigns…
Added 2 hours ago
People Advisor
GHD Group Pty Ltd
Montreal, QC
GHD has an exciting opportunity for a People Coordinator to join our Canadian People Team, based in Montreal, Quebec. This role will provide day-to-day coordination and support across key…
Added 2 hours ago
Facilities Coordinator
University of Toronto
Toronto, ON
Faculty/Division: Faculty of Architecture,Landscape&Design
Added 2 hours ago
MD
Designated Coordinator - Skills Development Specialist
Minnesota Direct Care and Treatment
Grand Rapids, MB
- Part-time
The Designated Coordinator - Skills Development Specialist is the lead worker at the program and plays a key role in overseeing programs, activities, and scheduling, under the direction of…
Added 2 hours ago
ME
Sales Operations Coordinator
Mark Edwards
Montreal, QC
- Full-time
Since 1995, Mark Edwards Apparel has been a leader in the design and manufacturing of women’s and children’s apparel. Based in Montréal, we partner with major retailers across North America…
Added 3 hours ago
CS
Personal Assistant & Social Media Coordinator
Community Sports Partners
Remote, Canada
- Part-time
- Remote
Added 3 hours ago
Career Exploration & Partnerships (Term)
University of Toronto
Mississauga, ON
The Coordinator develops and maintains relationships with external partners to secure meaningful experiential learning opportunities, while working collaboratively with Career Centre…

HireTalent

Workplace Experience Coordinator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Title: Workplace Experience Coordinator

Duration: 5-Month Contract

Location: Toronto, ON (Onsite) | M5J 2P1

Job Description

The Experience Team at client builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at client a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employee's day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy through a lens that will focus on clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down, and invoice review/submission
Maintain appearance, organization, and operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our client Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

Apply About employer

More about this job

Responsibilities

Coordinate daily workplace operations for the Toronto office, including catering, supplies, maintenance requests, vendor relationships, and room and desk scheduling. Maintain office records and seating plans, support inclusive workplace programs, and assist with administrative and ad hoc projects.

Requirements

Requires at least two years of office coordination, administrative support, or similar experience; technology or startup experience is strongly preferred. Candidates should be organized, detail-oriented, adaptable, strong communicators, comfortable with Google Workspace, and able to solve problems; knowledge of building systems is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Management
Facilities Maintenance
Catering Coordination
Office Supply Management
Space and Desk Scheduling
Floor Plan Management
Document Management
Google Workspace
Organization
Written Communication
Verbal Communication
Problem-Solving
Multitasking

Visa sponsorship

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Keywords

Workplace Experience
Office Coordination
Administrative Support
Workplace Operations
Inclusive Workplace
Accessibility
Sustainability
Employee Perks
Catering
Food Deliveries
Office Supplies
Kitchen Stocking
Building Maintenance
Vendor Management
Landlord Relations
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Slides
Google Sheets
Google Docs
Google Workspace
Electrical Systems
Plumbing
HVAC
Security
Technology Startup

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