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Added 37 mins ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Collects data for the completion of the monthly management report as directed by the Site Manager/Supervisor;
Added 38 mins ago
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Proposal Coordinator
GFL - Sewer Technologies Division
Saskatoon, SK
- Full-time
…environmental solutions, committed to providing sustainable waste management services, and is the only major diversified environmental services company in North America. Our employees,…
Added 54 mins ago
Administrative Coordinator
AOT Technologies
Victoria, BC
AOT Technologies is hiring an Administrative Coordinator to provide outstanding admin support to teams and colleagues across the organization. This is a hybrid role based in Victoria, BC.
Added 1 hour ago
T
Senior Wealth Operations Officer Prefered Candidate
TD
Toronto, ON
- Full-time
Identify, document, and investigate processes / exceptions arising from transactions / processes beyond first level operations service delivery
Added 1 hour ago
PE
Project Coordinator, Renewables
PRI Engineering
Toronto, ON
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 1 hour ago
PE
Project Coordinator, Renewables
PRI Engineering
Calgary, AB
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 1 hour ago
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Project Coordinator
CATALIS
AB · Edmonton, AB
- Full-time
…budget, and stakeholder communication while promoting project management best…
Added 1 hour ago
VC
Occupational Therapist (OT) - Part-time 0.6
VON Canada
Corunna, ON
- $37.16 to $40.29 CAD / hour
- Part-time
…of VON policies, procedures, standards, and quality and risk management. The OT works collaboratively with other stakeholders (families, principals, teachers, educational assistants,…
Added 1 hour ago
AH
Technical Support Coordinator
Altea Healthcare
Burnaby, BC
- $55,000 to $65,000 CAD / year
- Full-time
We are looking for a resourceful and self-directed Technical Support Coordinator to join our support team and help ensure the smooth operation of our EHR platform across an extended weekly…
Added 1 hour ago
DM
Intake Coordinator (6 Month Contract)
Disability Management Institute
Surrey, BC
- Contract
At Disability Management Institute (DMI), we deliver innovative, end-to-end disability and absence management solutions that transform how employers support their teams. Since 2002, our…
Added 1 hour ago
DM
Office Coordinator (12 Month Contract)
Disability Management Institute
Surrey, BC
- Contract
At Disability Management Institute (DMI), we deliver innovative, end-to-end disability and absence management solutions that transform how employers support their teams. Since 2002, our…
Added 1 hour ago
M
Satellite Design System Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Contribute to updating satellite architecture documents (System Specification Document – SDD, Interface Control Documents – ICD) and maintain the traceability matrix.
Added 1 hour ago
SC
Student Logistics Coordinator – Temporary Full-Time
Stenberg College
Surrey, BC
- Full-time
The Student Logistics Coordinator plays a vital role in ensuring the smooth day-to-day operation of our diploma programs. This position independently manages complex administrative and…
Added 1 hour ago
FB
Member Care Coordinator (Customer Service Representative)
Farm Business Consultants
London, ON
- Other
As the first point of contact for our Members, the Member Care Coordinator plays a vital role in delivering an exceptional service experience. The role combines strong customer service with…
Added 2 hours ago
DG
Service Receptionist
Dilawri Group of Companies
North Vancouver, BC
- Full-time
Front Desk Coordinator: Serves as the first impression of the dealership & front lines the main desk at point of entry for the purpose of greeting & directing all visitors, including…
Added 2 hours ago
TF
Office Manager, Underwriting and Client Satisfaction
Trevor Frances Recruitment
Toronto, ON
- Full-time
Manage office supplies, digital filing, secure document management, and confidential correspondence.
Added 2 hours ago
JN
Human Resources Generalist
Jereh North America Group
Calgary, AB
- Full-time
…employee relations, onboarding, offer preparation, performance management, HR policy administration, employee documentation, and select recruitment support. The position will also identify…
Added 2 hours ago
M
Satellite Design System Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Contribute to updating satellite architecture documents (System Specification Document – SDD, Interface Control Documents – ICD) and maintain the traceability matrix.
Added 3 hours ago
L
Design Coordinator - New Grad (Infrastructure)
Ledcor
Bowmanville, ON · Whitby, ON
- Full-time
We are seeking a New Graduate Design Coordinator to join our Ledcor team. Under the direction and guidance of the project team, the Design Coordinator provides technical and coordination…
Added 3 hours ago
Process Improvement Coordinator
Hydro One Networks Inc
Toronto, ON
Develop, coordinate and support IT resource management and investment planning solutions, processes and governance frameworks to meet the technology, operational and strategic needs of the…
Added 3 hours ago
Case Coordinator
Government of Alberta
AB
File Audits and Reviews – Conduct peer audits and case reviews to identify gaps, errors, or inconsistencies. Document updates in the case management system and escalate systemic issues or…
Added 3 hours ago
SF
Sales Coordinator
Sprouse Fire & Safety
Calgary, AB
- Full-time
…Sprouse Fire & Safety, is growing and searching for a Sales Coordinator to support our sales and account management for our Calgary…
Added 3 hours ago
LE
Operations Technician / Administrative Coordinator
Lighthouse Energy Group Inc.
Calgary, AB
- Full-time
Support management and project teams with operational reporting, document preparation, and internal administrative processes.
Added 3 hours ago
F
Coordonateur·trice au succès client / Customer Success Coordinator
Fundica
Montreal, QC
- Full-time
…early-career professional to join our team as a Customer Success Coordinator. You will be responsible for understanding our clients' needs, managing their onboarding and training, and…
Added 4 hours ago
T
Senior Wealth Operations Officer Prefered Candidate
TD
Toronto, ON
- Full-time
Identify, document, and investigate processes / exceptions arising from transactions / processes beyond first level operations service delivery

HireTalent

Workplace Experience Coordinator

Toronto, ON, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Title: Workplace Experience Coordinator

Duration: 5-Month Contract

Location: Toronto, ON (Onsite) | M5J 2P1

Job Description

The Experience Team at client builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at client a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employee's day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy through a lens that will focus on clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down, and invoice review/submission
Maintain appearance, organization, and operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our client Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

Apply About employer

More about this job

Responsibilities

Coordinate daily workplace operations for the Toronto office, including catering, supplies, maintenance requests, vendor relationships, and room and desk scheduling. Maintain office records and seating plans, support inclusive workplace programs, and assist with administrative and ad hoc projects.

Requirements

Requires at least two years of office coordination, administrative support, or similar experience; technology or startup experience is strongly preferred. Candidates should be organized, detail-oriented, adaptable, strong communicators, comfortable with Google Workspace, and able to solve problems; knowledge of building systems is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Management
Facilities Maintenance
Catering Coordination
Office Supply Management
Space and Desk Scheduling
Floor Plan Management
Document Management
Google Workspace
Organization
Written Communication
Verbal Communication
Problem-Solving
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Office Coordination
Administrative Support
Workplace Operations
Inclusive Workplace
Accessibility
Sustainability
Employee Perks
Catering
Food Deliveries
Office Supplies
Kitchen Stocking
Building Maintenance
Vendor Management
Landlord Relations
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Slides
Google Sheets
Google Docs
Google Workspace
Electrical Systems
Plumbing
HVAC
Security
Technology Startup

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