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Added 3 mins ago
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Customer Service and Order Coordinator
PheedLoop
Toronto, ON
- Full-time
PheedLoop is looking for a highly organized, detail-oriented, and customer-focused Customer Service and Order Coordinator to join our Logistics team.
Added 3 mins ago
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Bilingual Family Court Conciliation Clinician
Government of Prince Edward Island
Charlottetown, PE
- $84,845 to $104,442 CAD / year
- Full-time
The clinicians are part of a small team of experts providing specialized province-wide services which also may include parenting plan mediation. The incumbent must work independently and…
Added 3 mins ago
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Communication and Marketing Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
The following responsibilities form the core of this role in our Canadian team.
Added 3 mins ago
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Machine Shop Planner
Safran
Ajax, ON
- Full-time
Own and prioritize heat-treatment coupon activities, monitor their progress, and coordinate with cross functional team to ensure coupon requirements are completed on time to support…
Added 3 mins ago
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Test Automation Engineer
Iris Software Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Delivery Model Coordination: Act as a key coordinator in an onshore/offshore model, assigning tasks, reviewing offshore deliverables, and ensuring seamless 24-hour test execution cycles.
Added 3 mins ago
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Production Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
We are looking for a dynamic, organized, and proactive individual to join our team as a Production Coordinator. In this key role, you will work closely with cross-functional teams and…
Added 3 mins ago
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Client Services Coordinator
Avison Young | Canada
AB · Edmonton, AB
- Full-time
…pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy…
Added 3 mins ago
IT
Estimator / Project Coordinator
InTandem Talent
Hamilton, ON
- Full-time
…Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is…
Added 3 mins ago
RC
Industrial Projects Coordinator & Quotations Specialist
Rexel Canada
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
As the Industrial Projects Coordinator & Quotations Specialist based in Winnipeg or Regina, you will own the full project lifecycle - from efficiently quoting new industrial jobs out for…
Added 3 mins ago
RC
Project Coordinator (Temporary Contract-Full Time)
Rexel Canada
Winnipeg, MB
- Full-time
As the Project Coordinator (Temporary Contract-Full Time) based in Winnipeg, you will oversee day-to-day assigned projects providing advice and guidance as required. Reporting to the…
Added 3 mins ago
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IT Support Specialist
CASA Mental Health
AB · Edmonton, AB
- Full-time
Collaborate with other IT team members to develop and improve help desk workflows, processes and supporting documentation.
Added 3 mins ago
Housekeeper, Care (Casual) - Magnolia Gardens
Century Group
Langley (District), BC · Langley, BC
Being a supportive and collaborative team member who contributes your skills and knowledge to create purposeful, happy and vibrant senior communities.
Added 3 mins ago
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Estimator / Project Coordinator – Major Projects
InTandem Talent
Hamilton, ON
- Full-time
…Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is…
Added 3 mins ago
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Project Coordinator
EnGlobe Corp.
Moncton, NB
- Full-time
You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity,…
Added 3 mins ago
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Partner Administrative Assistant
KPMG
Victoria, BC
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 18 mins ago
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Director of Finance/Controller - Clinical Research
ClinSurge Research
Remote, Canada
- Full-time
- Remote
…which studies to take on. The role starts hands-on. As the team grows, so does the…
Added 18 mins ago
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Care Coordinator - HIV & HCV Programs
Gilbert Centre
Barrie, ON
- Full-time
The Gilbert Centre is looking for a Care Coordinator to join our multidisciplinary Health Program team in Barrie, Ontario. Reporting to the Health Program Manager, the Care Coordinator…
Added 18 mins ago
Civil Project Coordinator
Pomerleau
Nanaimo, BC
As a Project Coordinator working in our Civil Infrastructure team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and…
Added 18 mins ago
Environmental Coordinator
Pomerleau
Montreal, QC
As an Environmental Coordinator within Pomerleau’s environmental team, you will play a key advisory role based on the needs of the projects and their teams. You will develop and implement…
Added 18 mins ago
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Unit Clerk (2026-1253)
Carewest Innovative Healthcare
Calgary, AB
- Full-time
- Temporary
Reporting to the Clinical Support Coordinator, this position provides support to the clinical nursing team for MDS assessment scheduling, faxing medication orders and other related medical…
Added 18 mins ago
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Maintenance and Construction Coordinator
Civeo
AB · Edmonton International Airport, AB
- Full-time
Civeo is looking for a Maintenance and Construction Coordinator to join our team and support Construction and Maintenance operations. This position plays a key role in keeping projects…
Added 33 mins ago
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New Installations & Modernizations Coordinator
Schindler Group
Montreal, QC
- $54,000 to $67,000 CAD / year
- Full-time
…across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contributes to making places more…
Added 33 mins ago
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Project Coordinator
InTandem Talent
AB · Alberta, Canada
- Full-time
…Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is…
Added 33 mins ago
SD
Communications Coordinator / Coordonnateur(trice) des communications
Sport Dispute Resolution Centre of Canada / Centre de Règlement des Différends Sportifs du Canada
Canada
- Full-time
The SDRCC is seeking a full-time Communications Coordinator to assist with content creation, digital communications, social media, website maintenance, media monitoring, reporting, and…
Added 33 mins ago
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Proposal Coordinator
BPA
Halifax, NS
- Full-time
BPA is more than an engineering firm - it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and…

HireTalent

Workplace Experience Coordinator

Toronto, ON, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Title: Workplace Experience Coordinator

Duration: 5-Month Contract

Location: Toronto, ON (Onsite) | M5J 2P1

Job Description

The Experience Team at client builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at client a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employee's day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

Responsibilities:

Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
Approach workplace operations strategy through a lens that will focus on clarity, diversity, international audiences, & accessibility
Support regional customization of workplace programs, including employee perks
Assist in all in-office catering and food deliveries, including ordering, set up, take down, and invoice review/submission
Maintain appearance, organization, and operation of office space and equipment
Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
Maintain accurate sets of floor plans and seating charts
Oversee room and desk scheduling through our booking platforms
Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our client Wiki page, expense reports, security policies, etc.
Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
Excellent verbal and written communication skills
Ability to solve problems and ask clarifying questions to ensure understanding
Google Suite experience such as Google Slides, Sheets, and Docs
Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

Apply About employer

More about this job

Responsibilities

Coordinate daily workplace operations for the Toronto office, including catering, supplies, maintenance requests, vendor relationships, and room and desk scheduling. Maintain office records and seating plans, support inclusive workplace programs, and assist with administrative and ad hoc projects.

Requirements

Requires at least two years of office coordination, administrative support, or similar experience; technology or startup experience is strongly preferred. Candidates should be organized, detail-oriented, adaptable, strong communicators, comfortable with Google Workspace, and able to solve problems; knowledge of building systems is a plus.

Skills

Office Coordination
Administrative Support
Workplace Operations
Vendor Management
Facilities Maintenance
Catering Coordination
Office Supply Management
Space and Desk Scheduling
Floor Plan Management
Document Management
Google Workspace
Organization
Written Communication
Verbal Communication
Problem-Solving
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Office Coordination
Administrative Support
Workplace Operations
Inclusive Workplace
Accessibility
Sustainability
Employee Perks
Catering
Food Deliveries
Office Supplies
Kitchen Stocking
Building Maintenance
Vendor Management
Landlord Relations
Floor Plans
Seating Charts
Room Scheduling
Desk Scheduling
Booking Platforms
Google Slides
Google Sheets
Google Docs
Google Workspace
Electrical Systems
Plumbing
HVAC
Security
Technology Startup

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