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hireVouch

Office Coordinator

Toronto, ON, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

WOPX Associate Coordinator - contract

Location: downtown Toronto

Role & Grade: Office Coordinator Associate

Length of engagement: 3 months at minimum

Expected start date: Nov 9

Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.

Responsibilities:

Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
Budget Management: Maintains records of spend against allocated regional budget.
Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.

Core Technical Competencies

Customer service
Tech-savvy
Ability to complete physical labor (lifting and moving)

Core Leadership Competencies

Problem-solver
Execution mindset

Apply About employer

More about this job

Responsibilities

Maintain office facilities and hospitality areas, welcome and check in visitors, and support meetings and events through vendor coordination and room and food setup. Handle administrative, records, budget, sustainability, logistics, and occasional executive support tasks.

Requirements

The posting identifies customer service, technology proficiency, physical ability to lift and move items, problem-solving, and an execution-focused approach as core competencies. The role requires availability to work in the downtown Toronto office four days per week; no education or prior experience requirements are specified.

Skills

Customer Service
Technology Proficiency
Physical Labor
Problem-Solving
Execution
Facilities Operations
Hospitality Services
Meeting and Event Coordination
Visitor Management
Administrative Support
Filing and Records Management
Vendor Coordination
Sustainability Tracking
Budget Tracking
Executive Support
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Facilities Operations
Hospitality Services
Meeting Coordination
Event Coordination
Vendor Liaison
Visitor Management
Administrative Support
Phone Calls
Mail Distribution
Filing
Records Management
Building Management
Sustainability Initiatives
Sustainability Metrics
Environmental Compliance
Budget Tracking
Expense Processing
Calendar Management
Email Inbox Management
Package Distribution
Document Handling
Customer Service
Technology Proficiency
Physical Labor
Problem-Solving

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