Jobs in Canada

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Added 6 mins ago
AC
Chef Manager
Aramark Canada
Calgary, AB
- Full-time
…culinary operations, team leadership, training, coaching, and administrative…
Added 6 mins ago
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EVS Manager - Healthcare
Aramark Canada
Calgary, AB
- Full-time
Added 6 mins ago
NC
Program Assistant – Moose Factory (26-35)
Northern College of Applied Arts and Technology
ON · Moose Factory, ON
- Full-time
…services for the Access Centre. In addition, they will provide administrative support for the Access Centre, including distribution of departmental marketing material, manage all digital…
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Animal Health Technician - Part-time Occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
…performs animal care-related duties, technical procedures and administrative duties related to the care and use of laboratory…
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Animal Care Worker - Part-time occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
…performs animal care-related duties, technical procedures and administrative duties related to the care and use of laboratory animals on various sites of the…
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Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…study documents, processing blood samples, and handling various administrative tasks. This role also involves ordering supplies, providing coverage for administrative tasks during teammate…
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
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Assistant Manager
LensCrafters
Mississauga, ON
- Full-time
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Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Full-time on-site wet-lab position, no remote/hybrid work, administrative duties, or formal teaching responsibilities.
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Assistant Manager
LensCrafters
Toronto, ON · Etobicoke, ON
- Full-time
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Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The role supports multiple revenue streams, including research grants, contracts, and administrative and operational revenues, within a diverse financial environment
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Laundry Aide - Temporary Casual - Pioneer Ridge
City of Thunder Bay
Thunder Bay, ON
Added 6 mins ago
Laundry Aide - Casual - Pioneer Ridge
City of Thunder Bay
Thunder Bay, ON
Added 6 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Jean-sur-Richelieu, QC
- Part-time
Added 6 mins ago
GC
Duty Supervisors - Paramedic Services (Permanent, Part-time)
Grey County
Owen Sound, ON
- Part-time
…ambulance service throughout the County of Grey with respect to the administrative and operational aspects of the…
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Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
Added 6 mins ago
Assistant Resident Manager 2-Person Team (Vancouver)
Realstar
Vancouver, BC
Added 6 mins ago
Assistant Resident Manager
Realstar
Cornwall, ON
Handle office administrative tasks, such as processing online applications, creating notices, managing lease renewals, and other duties related to support daily operations
Added 6 mins ago
Maintenance Manager
Realstar
Toronto, ON
Added 6 mins ago
Assistant Resident Manager Team
Realstar
Cornwall, ON

hireVouch

Office Coordinator

Toronto, ON, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

WOPX Associate Coordinator - contract

Location: downtown Toronto

Role & Grade: Office Coordinator Associate

Length of engagement: 3 months at minimum

Expected start date: Nov 9

Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.

Responsibilities:

Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
Budget Management: Maintains records of spend against allocated regional budget.
Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.

Core Technical Competencies

Customer service
Tech-savvy
Ability to complete physical labor (lifting and moving)

Core Leadership Competencies

Problem-solver
Execution mindset

Apply About employer

More about this job

Responsibilities

Maintain office facilities and hospitality areas, welcome and check in visitors, and support meetings and events through vendor coordination and room and food setup. Handle administrative, records, budget, sustainability, logistics, and occasional executive support tasks.

Requirements

The posting identifies customer service, technology proficiency, physical ability to lift and move items, problem-solving, and an execution-focused approach as core competencies. The role requires availability to work in the downtown Toronto office four days per week; no education or prior experience requirements are specified.

Skills

Customer Service
Technology Proficiency
Physical Labor
Problem-Solving
Execution
Facilities Operations
Hospitality Services
Meeting and Event Coordination
Visitor Management
Administrative Support
Filing and Records Management
Vendor Coordination
Sustainability Tracking
Budget Tracking
Executive Support
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Facilities Operations
Hospitality Services
Meeting Coordination
Event Coordination
Vendor Liaison
Visitor Management
Administrative Support
Phone Calls
Mail Distribution
Filing
Records Management
Building Management
Sustainability Initiatives
Sustainability Metrics
Environmental Compliance
Budget Tracking
Expense Processing
Calendar Management
Email Inbox Management
Package Distribution
Document Handling
Customer Service
Technology Proficiency
Physical Labor
Problem-Solving

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