Office Coordinator
- Toronto, ON, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
WOPX Associate Coordinator - contract
Location: downtown Toronto
Role & Grade: Office Coordinator Associate
Length of engagement: 3 months at minimum
Expected start date: Nov 9
Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.
Responsibilities:
- Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
- Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
- Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
- Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
- Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
- Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
- Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
- Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
- Budget Management: Maintains records of spend against allocated regional budget.
- Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
- Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.
Core Technical Competencies
- Customer service
- Tech-savvy
- Ability to complete physical labor (lifting and moving)
Core Leadership Competencies
- Problem-solver
- Execution mindset
More about this job
Responsibilities
Maintain office facilities and hospitality areas, welcome and check in visitors, and support meetings and events through vendor coordination and room and food setup. Handle administrative, records, budget, sustainability, logistics, and occasional executive support tasks.
Requirements
The posting identifies customer service, technology proficiency, physical ability to lift and move items, problem-solving, and an execution-focused approach as core competencies. The role requires availability to work in the downtown Toronto office four days per week; no education or prior experience requirements are specified.
Skills
- Customer Service
- Technology Proficiency
- Physical Labor
- Problem-Solving
- Execution
- Facilities Operations
- Hospitality Services
- Meeting and Event Coordination
- Visitor Management
- Administrative Support
- Filing and Records Management
- Vendor Coordination
- Sustainability Tracking
- Budget Tracking
- Executive Support
- Logistics
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Hospitality
- Customer Service & Support
- Environmental & Sustainability
- Logistics
Keywords
- Office Coordination
- Facilities Operations
- Hospitality Services
- Meeting Coordination
- Event Coordination
- Vendor Liaison
- Visitor Management
- Administrative Support
- Phone Calls
- Mail Distribution
- Filing
- Records Management
- Building Management
- Sustainability Initiatives
- Sustainability Metrics
- Environmental Compliance
- Budget Tracking
- Expense Processing
- Calendar Management
- Email Inbox Management
- Package Distribution
- Document Handling
- Customer Service
- Technology Proficiency
- Physical Labor
- Problem-Solving