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Added 4 mins ago
MG
LOGISTICS COORDINATOR
Manitoulin Group of Companies
Mississauga, ON
- Full-time
…prescribed SLA timelines. Escalating and reporting back to operations / sales with customer feedback, as…
Added 18 mins ago
D|
Purchase Order Coordinator, Origins
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
- Full-time
…impact on the planet through our packaging design, manufacturing operations and even how we design new…
Added 48 mins ago
J
Appeals Coordinator
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Appeals Coordinator based in Canada.
Added 48 mins ago
SA
Production Coordinator
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
The Production Coordinator will be the operational bridge between automated order intake and the factory floor. You will oversee order intake automations, manage daily production releases,…
Added 1 hour ago
PS
Operations Coordinator
Precision Specialized Inc.
Burford, ON
- Full-time
We're looking for an Operations Coordinator who thrives in a fast-paced environment and wants to build a career in specialized transportation and logistics. If you're organized, enjoy…
Added 3 hours ago
SI
Maintenance Scheduler (Coordinator)
Saputo Inc.
Saskatoon, SK
- Full-time
Determines equipment availability in conjunction with operations scheduling.
Added 3 hours ago
NF
LEARNING & COMPLIANCE COORDINATOR (MATERNITY LEAVE REPLACEMENT | FIXED TERM) Featured
Northumberland Ferries Limited
Charlottetown, PE
- Full-time
LEARNING & COMPLIANCE COORDINATOR (MATERNITY LEAVE REPLACEMENT | FIXED TERM)
Added 4 hours ago
C&
Client Coordinator and Quality Control Associate
C & V Income Tax Services
London, ON
- Internship
This role blends client-facing responsibilities with essential document management tasks. As the Client Coordinator, you will represent C & V Income Tax Services, serving as the first point…
Added 4 hours ago
HC
Charge Nurse
Health Careers Canada
Toronto, ON
- Full-time
The Clinical Coordinator provides operational and clinical coordination for the Spinal Cord Program within the Lyndhurst Centre Outpatient Clinic. The role supports the delivery of…
Added 4 hours ago
KR
People Operations Coordinator
Kassen Recruitment
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
A multi-faceted organization is seeking a People Operations Coordinator to support its centralized Human Resources function. This role is ideal for an experienced HR professional who enjoys…
Added 5 hours ago
TM
Research Events & Administration Coordinator
Toronto Metropolitan University
Toronto, ON
- Temporary
You'll also provide essential administrative support to research communications and the day-to-day operations of the team, helping ensure that ideas move from planning to execution…
Added 6 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior Project Coordinator to work with the project team towards the timely coordination of workflow regarding construction projects,…
Added 6 hours ago
IW
Product Specialist, Investment Products - Winnipeg, Toronto
IG Wealth Management
MB · Manitoba, Canada
- Full-time
…Management’s investment product platform and serves as the primary coordinator for product-related inquiries from advisors, sales teams and internal business…
Added 7 hours ago
DE
Office Administrator
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This…
Added 7 hours ago
NC
Receptionist (Maternity Leave Replacement)
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
…director of first impressions and a key player in our daily…
Added 8 hours ago
RC
Office Coordinator
Russell County Hospital
NB · Chiasson Office, NB
- Full-time
Office Coordinator - Adair County Clinic Job Summary: The primary role of the Office Coordinator is to manage, oversee, and support the clinical operation team members in collaboration with…
Added 8 hours ago
BD
Resource Development Coordinator
Blue Door Support Services
East Gwillimbury, ON
- Part-time
Support day-to-day administrative tasks related to Blue Door’s Bingo operations.
Added 8 hours ago
SM
Clinical Coordinator – South West Calgary
Snore MD
Calgary, AB
- Full-time
We’re currently seeking a Clinical Coordinator to join our new clinic in Aspen, Calgary (T3H 0N6), ideally someone who lives locally and values being part of their community.
Added 8 hours ago
AI
Marketing Coordinator
AutoCanada Inc.
Edmonton, AB
- Full-time
AutoCanada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the…
Added 8 hours ago
COORDINATOR VENDOR MANAGEMENT
City of Toronto
Toronto, ON
The Coordinator Vendor Management (Contracted Services) serves as a key liaison between vendors, and internal stakeholders, ensuring timely communication, rapid issue resolution, and a high…
Added 9 hours ago
U
Business Excellence Intern
UCB
Oakville, ON
- Temporary
Document processes and help develop a coordinator playbook.
Added 9 hours ago
J
Haulage Coordinator
J-AAR
London, ON
- Full-time
The Haulage Coordinator is responsible for converting project, site, supplier, and broker requirements into a stable, execution-ready haulage plan. This role owns daily and weekly haulage…
Added 9 hours ago
G
Coordinator, Facilities & Tenant Relations
GoodWork.ca
Toronto, ON
- Full-time
Position: Coordinator, Facilities & Tenant Relations
Added 9 hours ago
KW
Air Export Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- Full-time
We are seeking an Air Export Coordinator to support the execution and coordination of our international air export operations. In this role, you will manage all aspects of air export…
Added 9 hours ago
KW
Sea Export Coordinator
Kintetsu World Express Inc.
Winnipeg, MB
- Full-time
We are seeking a Sea Freight Export Coordinator to support the day-to-day operations and ongoing success of our Sea Freight Export division. In this role, you will help ensure the efficient…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams. Coordinate meetings, travel, project records, deliverables, customer communications, and continuity arrangements.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required. Candidates should have strong administrative, organizational, communication, interpersonal, and computer skills; project experience and proficiency in JIRA, SAP, and SharePoint are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Document Management
Records Management
Project Reporting
Deliverable Tracking
Microsoft Office
Excel
Word
Visio
PowerPoint
JIRA
SAP

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Correspondence Tracking
SharePoint
JIRA
SAP
Microsoft Office
Excel
Word
Visio
PowerPoint
Document Archival
Records Management
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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